Manager of Administration- Elmina

We are seeking an exceptional, proactive, and highly organized person to serve as Manager of Administration at a dynamic company in Elmina, Central Region, Ghana. This is a full-time on-site position. The Manager of Administration will directly support the Managing Director by managing the Managing Director’s schedule and calendar, while also leading administrative workflows and human resources for our close-knit team. The Manager of Administration will serve as the primary strategic partner and gatekeeper to the Managing Director, ensuring seamless calendar, communication, and information flows. The Manager of Administration will also oversee administrative office operations, manage a small team of clerical and administrative staff, and own our company's core HR functions. To succeed in this role, the candidate must be well-organized, manage time effectively, and work independently.

• Act as the initial point of contact and gatekeeper for the MD, managing internal and external communications
  
• Manage the MD’s calendar, prioritizing scheduling requests and arranging and coordinating meetings, taking detailed minutes at meetings, and following up with action items to ensure necessary steps are taken
  
• Synthesize, organize, and track information flows to and from the MD’s office to ensure key deadlines, action items, and decision points are met
  
• Prepare meeting agendas, meeting notes, write and distribute emails, correspondence, memos, letters, and other communications
  
• Directly supervise and task administrative and clerical officers to ensure high office efficiency
  
• Delegate operational tasks and oversee workflow across office functions
  
• Oversee end-to-end HR functions including maintaining employee records, HR databases, time-off/leave tracking, and attendance logs
  
• Establish, standardize, and maintain standard operating procedure (SOPs) for administrative routines
  
• Serve as the main liaison with external payroll and HR compliance partners
  
• Act as an office manager by keeping up with office supply inventory and supplies
  
• Organize and maintain the office filing system
  

Requirements

Qualifications, Requirements and Skills

• 3+ years of experience in executive assistance or office management, with at least 2 years in a leadership role, supervising administrative staff and /or coordinating HR functions.
  
• Excellent MS Office knowledge (Excel and PowerPoint in particular).
  
• Outstanding organizational and time management skills
  
• Excellent verbal and written communication skills
  
• Excellent time management skills and ability to prioritize work
  
• Excellent team management and leadership skills
  
• Proficiency in calendar management tools (Google Workspace) and document suites (Word, Excel, PowerPoint)
  
• Strong foundational understanding of basic HR principles and employee management
  
• High emotional intelligence and absolute discretion with confidential information.
  
• Bachelor’s degree in business administration, Human Resources, or a related field preferred (or equivalent practical experience).
  

Location: Elmina, Central Region