Senior Management Analyst III - Naval Surface Warfare Center

Description

We are seeking an experienced Senior Management Analyst III to provide advanced program management support, organizational analysis, operational assessments, performance monitoring, and business process improvement services to the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD), under the Financial and Program Management Support Services (FPMS) contract.

The Management Analyst III will be responsible for evaluating complex program operations, analyzing organizational performance, supporting project planning and execution, identifying operational risks, and developing data-driven recommendations to improve program effectiveness and mission performance.

The selected candidate will work closely with Government program managers, technical teams, department leadership, business operations personnel, and other stakeholders to support strategic planning, project management, process improvement, and organizational decision-making.

Responsibilities include conducting detailed management studies, developing performance metrics and analytical reports, assessing organizational workflows, supporting project schedules and resource planning, evaluating operational risks, and preparing management recommendations for Government leadership.

The ideal candidate will possess extensive experience supporting Department of Defense (DoD) or federal Government programs, advanced analytical and project management capabilities, strong organizational skills, and demonstrated expertise in performance reporting, business process analysis, and continuous improvement.

Essential Duties and Responsibilities

Advanced Program and Project Management Support

• Provide senior-level program and project management support to NSWC PHD departments, programs, and organizational initiatives.
• Support the development, implementation, and maintenance of comprehensive project plans, schedules, milestones, and performance objectives.
• Analyze project execution to ensure activities remain aligned with established schedules, resource requirements, and program priorities.
• Independently monitor program performance and recommend corrective actions to address operational issues, schedule delays, or resource constraints.
• Evaluate project requirements, dependencies, and execution strategies to identify potential risks and improvement opportunities.
• Support project planning, execution, monitoring, reporting, and closeout activities throughout the project lifecycle.
• Coordinate project activities across Government personnel, technical teams, contractors, and organizational stakeholders.
• Develop and maintain project management documentation, risk assessments, performance reports, and tracking systems.
• Support the application of project management methodologies, including Agile, Scrum, Waterfall, Critical Path, and other approved approaches.
• Provide recommendations to improve project execution, resource utilization, schedule performance, and organizational effectiveness.

Management Analysis and Organizational Assessments

• Conduct comprehensive management studies and analytical assessments of organizational operations, business processes, and program performance.
• Analyze organizational structures, workflows, resource allocation, and management procedures to evaluate operational efficiency.
• Identify performance deficiencies, process bottlenecks, organizational risks, and opportunities for improvement.
• Develop recommendations to enhance productivity, streamline operations, and improve resource management.
• Evaluate existing policies, procedures, and management practices to determine their effectiveness in supporting organizational objectives.
• Conduct research and analysis supporting strategic planning, business transformation, and management decision-making.
• Develop analytical findings, impact assessments, and recommendations for Government leadership.
• Assess the effectiveness of existing programs and initiatives using established performance metrics and operational data.
• Support organizational planning efforts involving changes in business processes, resource requirements, and program priorities.
• Prepare detailed management studies, operational assessments, and recommendations for improving mission support activities.

Program Performance Monitoring and Reporting

• Develop, analyze, and maintain program performance metrics, key performance indicators (KPIs), and management reporting tools.
• Evaluate program execution against established objectives, milestones, schedules, and performance standards.
• Analyze operational data to identify performance trends, recurring issues, and emerging risks.
• Prepare detailed program status reports, management assessments, dashboards, and executive-level presentations.
• Support development and maintenance of performance reporting tools using Microsoft Excel, Power BI, Tableau, and other approved applications.
• Develop visualizations, charts, graphs, and analytical summaries to communicate complex program information.
• Evaluate resource utilization, schedule performance, and operational effectiveness to support management decisions.
• Identify data inconsistencies and coordinate with stakeholders to improve reporting accuracy and reliability.
• Provide data-driven recommendations for improving program performance and operational efficiency.
• Communicate analytical findings to Government leadership, technical personnel, and other stakeholders.

Project Scheduling, Resource Planning, and Risk Management

• Support development and maintenance of integrated project schedules, milestones, resource plans, and deliverable tracking systems.
• Analyze project schedules and performance data to identify potential delays, dependencies, and resource constraints.
• Evaluate resource allocation and project requirements to support efficient program execution.
• Identify operational and project-related risks and recommend mitigation strategies.
• Develop and maintain risk registers, action-item trackers, schedule assessments, and performance documentation.
• Coordinate with Government stakeholders to assess project execution challenges and develop corrective action recommendations.
• Support development of project status briefings and schedule performance assessments.
• Monitor assigned project activities and recommend adjustments to improve execution and maintain established objectives.
• Support documentation of lessons learned, corrective actions, and operational improvements.

Agile, Scrum, and Technical Project Support

• Support Government technical and engineering teams utilizing Agile, Scrum, and other approved project management methodologies.
• Assist with coordinating sprint planning, backlog refinement, daily Scrum meetings, sprint reviews, and retrospectives.
• Analyze Agile team performance metrics, work completion rates, and project execution trends.
• Support development and maintenance of project backlogs, user stories, tasks, and requirements documentation.
• Use Jira, Confluence, or comparable Government-approved applications to track project activities and performance.
• Identify workflow issues and recommend improvements to Agile project execution.
• Support coordination among development teams, engineering personnel, program managers, and stakeholders.
• Assist with documenting Agile business rules, process improvements, and lessons learned.
• Support implementation of approved Agile and continuous improvement practices across technical teams.

Business Process Improvement and Organizational Effectiveness

• Conduct advanced evaluations of business processes, organizational workflows, and operational procedures.
• Identify opportunities to improve efficiency, eliminate redundant activities, and strengthen organizational performance.
• Develop recommendations for business process improvements, workflow optimization, and organizational transformation.
• Support implementation of approved process improvement initiatives.
• Evaluate the impact of process changes using performance metrics, operational data, and stakeholder feedback.
• Assist with developing and maintaining Standard Operating Procedures (SOPs), desk guides, instructions, and process documentation.
• Support quality management programs and continuous process improvement activities.
• Conduct root-cause analysis of recurring operational challenges and recommend corrective actions.
• Develop process maps, workflow assessments, and management reports supporting operational improvement initiatives.
• Provide analytical guidance regarding effective management practices and organizational performance.

Data Analysis, Dashboards, and Management Reporting

• Collect, analyze, and interpret complex program and operational data from Government-approved databases, spreadsheets, and information systems.
• Perform advanced data analysis to identify trends, correlations, performance gaps, and opportunities for improvement.
• Develop interactive dashboards and analytical reports supporting Government management decisions.
• Utilize Microsoft Excel, Power BI, Tableau, and comparable tools to prepare data visualizations and performance assessments.
• Analyze project metrics, operational data, resource utilization, and program outcomes.
• Develop recurring and ad hoc reports addressing operational effectiveness, project status, and management performance.
• Identify data-quality issues and recommend improvements to data collection, validation, and reporting processes.
• Prepare executive summaries, presentation materials, and analytical briefings.
• Translate complex datasets into actionable findings and recommendations for Government stakeholders.
• Support development of standardized reporting procedures and analytical tools.

Government Customer and Stakeholder Support

• Coordinate with Government program managers, department leadership, technical personnel, and organizational stakeholders.
• Support communication and information sharing among multiple departments, programs, and contractor teams.
• Provide analytical support for Government customer requests, management inquiries, and operational requirements.
• Track program issues, customer action items, and operational requests through resolution.
• Gather stakeholder feedback and evaluate opportunities to improve program support services.
• Prepare management briefings, analytical reports, presentations, and supporting documentation.
• Facilitate meetings, planning sessions, management reviews, and stakeholder coordination activities.
• Develop recommendations addressing operational concerns, service delivery challenges, and program improvement opportunities.
• Maintain accurate records of stakeholder communications, assigned actions, and follow-up requirements.
• Support effective collaboration among technical, program management, and business operations personnel.

Strategic Planning and Operational Improvement

• Support Government strategic planning initiatives by analyzing program objectives, organizational operations, and resource requirements.
• Evaluate the effectiveness of existing management practices and recommend improvements.
• Conduct research and analysis to identify opportunities for enhanced program performance and mission alignment.
• Support development of short- and long-term operational plans and management recommendations.
• Analyze organizational performance data to identify trends affecting future program requirements.
• Assist Government leadership with developing performance improvement strategies and operational recommendations.
• Support business transformation, quality management, and organizational improvement activities.
• Prepare analytical studies and supporting documentation for management decision-making.

Procurement, Training, and Business Operations Support

• Provide analytical and coordination support for Government procurement requests, purchase requisitions, and related business processes.
• Support tracking of actions processed through the Procurement Request Tool (PRT), Navy Enterprise Resource Planning (N-ERP), and other approved systems.
• Analyze request processing times, workflow inefficiencies, and operational issues affecting procurement activities.
• Recommend improvements to procurement tracking, coordination, and business support processes.
• Support administrative analysis and coordination of employee training requests and workforce development activities.
• Monitor training request statuses, approval processes, and related operational requirements.
• Prepare management summaries and reports regarding procurement, training, and other program support activities.
• Coordinate with Government stakeholders to resolve process delays and improve operational efficiency.

Documentation, Quality Assurance, and Compliance

• Develop, review, and maintain management reports, program documentation, operational assessments, and analytical products.
• Support development and maintenance of SOPs, desk guides, instructions, memorandums, program plans, and training materials.
• Maintain accurate and organized project records, management documents, and reporting files.
• Review analytical reports and management recommendations for accuracy, completeness, and consistency.
• Support documentation and tracking of program risks, corrective actions, and operational improvements.
• Ensure assigned activities comply with applicable contract requirements, Government procedures, and organizational policies.
• Support Government management reviews, performance assessments, and quality improvement initiatives.
• Follow applicable records management and information security requirements.
• Ensure sensitive Government information is handled in accordance with established security procedures.

Requirements

• Bachelor's degree in Business Administration, Management, Public Administration, Project Management, Business Analytics, Operations Research, or a closely related field, or an equivalent combination of education and relevant professional experience.
• Five (5) to eight (8) years of progressively responsible experience in management analysis, business analysis, program management support, operational analysis, or project management.
• Demonstrated experience conducting complex management studies, organizational assessments, business process evaluations, or program performance analyses.
• Experience supporting complex programs or projects involving multiple stakeholders, schedules, resource requirements, and performance objectives.
• Strong understanding of project management principles, operational analysis, and business process improvement methodologies.
• Experience developing program performance metrics, analytical reports, management recommendations, and executive-level presentations.
• Demonstrated proficiency in Microsoft Excel, including advanced formulas, pivot tables, data analysis, and reporting.
• Experience using project management tools such as Microsoft Project, Planner, Jira, Confluence, or comparable applications.
• Experience analyzing complex operational data and developing actionable recommendations.
• Knowledge of project scheduling, risk identification, performance monitoring, and resource planning.
• Strong analytical, research, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills, including experience presenting analytical findings to management.
• Ability to independently manage multiple analytical assignments and meet established deadlines.
• Demonstrated ability to collaborate effectively with Government stakeholders, technical teams, and organizational leadership.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.

Preferred Qualifications

• Previous management analysis or program management experience supporting the Department of Defense or federal Government.
• Experience supporting the U.S. Navy, NAVSEA, NSWC Port Hueneme, or another Navy organization.
• Experience supporting Navy technical, engineering, acquisition, modernization, or program management organizations.
• Familiarity with federal Government program management practices, operational reporting, and documentation requirements.
• Experience supporting Agile, Scrum, Waterfall, Critical Path, or other established project management methodologies.
• Proficiency with Jira, Confluence, Microsoft Project, and Agile project tracking applications.
• Experience developing interactive dashboards and management reports using Power BI, Tableau, or comparable platforms.
• Experience conducting organizational assessments, process mapping, workflow analysis, and performance improvement studies.
• Knowledge of Lean Six Sigma, business process improvement, and continuous improvement methodologies.
• Experience supporting strategic planning, resource management, organizational transformation, or quality management initiatives.
• Familiarity with Navy Enterprise Resource Planning (N-ERP) or other Government business systems.
• Experience preparing executive-level management reports, recommendations, and analytical briefings.
• Master's degree in Business Administration, Management, Project Management, Public Administration, or a related discipline.
• Project Management Professional (PMP), Lean Six Sigma Green Belt, Certified ScrumMaster (CSM), or comparable professional certification.
• Active Secret security clearance, if applicable to assigned duties.