Senior Acquisition Management Support Specialist III - Naval Surface Warfare Center

Description

We are seeking an experienced Senior Acquisition Management Support Specialist III to provide advanced acquisition management, procurement coordination, requisition tracking, acquisition documentation, and business operations support to the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD).

The Acquisition Management Support III will support Navy program offices, technical departments, and acquisition stakeholders by coordinating complex procurement activities, monitoring acquisition requirements, evaluating procurement documentation, and identifying opportunities to improve acquisition processes and operational efficiency.

The selected candidate will work closely with Government acquisition personnel, program managers, financial management teams, technical representatives, logistics personnel, and other stakeholders to support acquisition planning, procurement execution tracking, material receipt and inspection activities, and resolution of complex purchasing and supply-related issues.

Responsibilities include independently monitoring procurement requests through the Procurement Request Tool (PRT) and Navy Enterprise Resource Planning (N-ERP), analyzing acquisition documentation, tracking purchasing milestones, supporting procurement funding coordination, maintaining material receipt and inspection records, and developing acquisition performance reports.

The ideal candidate will possess extensive experience supporting Department of Defense (DoD) or federal Government acquisition operations, advanced knowledge of procurement processes and documentation requirements, proficiency with Government acquisition systems, and demonstrated ability to resolve complex acquisition support challenges.

Essential Duties and Responsibilities

Advanced Acquisition Management and Procurement Support

• Provide senior-level acquisition management and procurement coordination support to NSWC PHD programs, departments, and supported organizations.
• Support planning, organizing, tracking, and documenting complex acquisition and procurement activities.
• Coordinate procurement requirements involving supplies, equipment, services, shipping, printing, and work requests.
• Work closely with Government acquisition personnel, program managers, technical representatives, and financial stakeholders to facilitate procurement activities.
• Independently review acquisition support documentation for accuracy, completeness, and consistency with established requirements.
• Monitor procurement activities throughout the applicable acquisition lifecycle, identifying delays, documentation deficiencies, and processing concerns.
• Support coordination of acquisition milestones, procurement schedules, and outstanding purchasing requirements.
• Analyze acquisition workflows and recommend improvements to processing efficiency and operational effectiveness.
• Assist Government personnel with resolving complex acquisition documentation and procurement coordination issues.
• Maintain comprehensive acquisition records, status trackers, and supporting documentation.
• Prepare detailed acquisition status reports, management briefings, and analytical summaries.
• Provide technical guidance to less-experienced acquisition support personnel regarding established procedures and documentation practices.

Navy ERP and Procurement Request Management

• Provide advanced procurement request tracking and analysis using the Procurement Request Tool (PRT), Navy Enterprise Resource Planning (N-ERP), and other Government-approved systems.
• Monitor complex purchase requisitions and procurement requests from initial submission through completion.
• Review procurement transactions for missing documentation, processing discrepancies, and outstanding requirements.
• Coordinate with Government financial, acquisition, and technical personnel to resolve requisition-related issues.
• Track requests involving supplies, services, shipping, printing, and work requirements.
• Analyze procurement processing timelines, approval workflows, and request completion rates.
• Maintain detailed records of procurement actions, processing statuses, required approvals, and outstanding tasks.
• Support research and resolution of complex procurement system discrepancies.
• Extract and analyze procurement data to support acquisition reporting and performance assessments.
• Recommend improvements to procurement request management, tracking procedures, and system workflows.
• Support development and maintenance of standardized procurement tracking tools and reporting processes.

Acquisition Planning and Requirements Analysis

• Support Government personnel with acquisition planning, procurement requirements coordination, and supporting documentation.
• Analyze purchasing requirements to identify potential processing challenges, documentation needs, and schedule risks.
• Assist with developing acquisition tracking schedules, milestone plans, and procurement coordination strategies.
• Review procurement request packages for completeness and consistency with established requirements.
• Coordinate with program managers and technical representatives to clarify acquisition requirements and supporting information.
• Support preparation and organization of acquisition planning documentation and supporting materials.
• Evaluate procurement timelines and resource requirements to identify potential impacts on program execution.
• Assist with monitoring anticipated procurement actions and upcoming acquisition milestones.
• Develop analytical recommendations to improve acquisition planning and request processing.
• Maintain accurate acquisition planning records, action-item trackers, and supporting documentation.

Acquisition Funding and Financial Coordination

• Coordinate acquisition-related financial documentation with Government financial management personnel.
• Support review of Purchase Card (P-Card), MILSTRIP, Simplified Acquisition Procedures (SAP), and Outgoing Funding Document (OFD) submissions.
• Assist with validating the completeness of funding documentation, lines of accounting, and Network Activity information.
• Coordinate with authorized Government personnel to confirm funding availability and resolve acquisition-related financial discrepancies.
• Analyze procurement funding information to identify incomplete documentation, processing delays, or transaction inconsistencies.
• Support monitoring of procurement funding actions, financial approvals, and outstanding requirements.
• Assist with reconciliation of acquisition-related transaction records and supporting documentation.
• Maintain accurate procurement funding trackers and financial coordination records.
• Prepare analytical summaries regarding procurement funding issues and recommended corrective actions.
• Support compliance with applicable Government financial documentation and approval procedures.

Procurement Documentation and Compliance Support

• Review and maintain procurement request packages, purchasing documentation, requisition records, and related acquisition support materials.
• Evaluate procurement documentation for accuracy, completeness, consistency, and adherence to established Government procedures.
• Identify documentation deficiencies and coordinate with appropriate personnel to resolve issues.
• Support preparation and maintenance of acquisition checklists, Standard Operating Procedures (SOPs), desk guides, and process documentation.
• Assist Government personnel with organizing acquisition records for reviews, assessments, and audits.
• Support tracking of required documentation and approval milestones.
• Maintain organized electronic acquisition records and version-controlled documentation repositories.
• Conduct research into established acquisition procedures and recommend improvements to documentation practices.
• Support proper handling and safeguarding of sensitive acquisition and procurement information.
• Perform all acquisition support activities within authorized contractor responsibilities, without exercising Government contracting authority.

Material Receipt, Inspection, and Accountability Support

• Provide advanced support for material receipt, inspection, and procurement-related accountability activities.
• Review received materials and associated procurement documentation for accuracy, completeness, and consistency with applicable requirements.
• Analyze discrepancies involving purchase requisitions, shipping records, material descriptions, quantities, and inspection documentation.
• Support preparation and entry of Technical Receipt Inspection and Material Inspection Reports into the Product Data Reporting and Evaluating Program (PDREP).
• Maintain accurate material receipt and inspection records within Government-approved information systems.
• Coordinate with technical personnel, logistics representatives, and acquisition stakeholders to resolve material receipt discrepancies.
• Analyze recurring inspection and receipt issues to identify potential process deficiencies.
• Support monitoring of outstanding inspections, documentation issues, and corrective actions.
• Compile material receipt and inspection performance metrics to support management reporting.
• Recommend improvements to material receipt documentation, tracking, and inspection coordination processes.

Product Quality and Supply Discrepancy Management

• Support management, tracking, and resolution of Product Quality Discrepancy Reports (PQDRs) and Supply Discrepancy Reports (SDRs).
• Review and analyze discrepancy reports involving product quality, supply shortages, material defects, and shipping issues.
• Coordinate with Government technical representatives, logistics personnel, and acquisition stakeholders to support discrepancy investigations.
• Track discrepancy resolution actions, outstanding requirements, and corrective measures.
• Analyze recurring product quality and supply discrepancies to identify trends and underlying operational concerns.
• Prepare analytical reports and management summaries regarding discrepancy status and resolution progress.
• Maintain accurate documentation of investigations, corrective actions, and supporting information.
• Support development of recommendations to improve material accountability, receipt procedures, and supply chain performance.
• Assist with implementing approved improvements to discrepancy tracking and reporting processes.

Acquisition Data Analysis and Performance Reporting

• Conduct advanced analysis of procurement and acquisition data from Government-approved information systems.
• Develop and maintain acquisition performance metrics, procurement dashboards, processing reports, and management tracking tools.
• Analyze procurement request processing times, outstanding acquisition actions, and completion rates.
• Identify trends, recurring delays, documentation issues, and acquisition process inefficiencies.
• Prepare detailed analytical reports, executive summaries, charts, and management presentations.
• Utilize Microsoft Excel, Power BI, Tableau, and comparable applications to analyze and visualize acquisition-related information.
• Compile procurement data from PRT, N-ERP, PDREP, and other available Government systems.
• Conduct data validation and quality reviews to ensure accuracy and reliability of acquisition reports.
• Develop recommendations to improve procurement processing efficiency and acquisition support performance.
• Support recurring and ad hoc acquisition management briefings and reporting requirements.
• Communicate acquisition findings and recommendations to Government program managers and appropriate stakeholders.

Acquisition Risk Assessment and Process Improvement

• Identify potential acquisition risks involving procurement schedules, documentation completeness, funding coordination, and material receipt.
• Analyze procurement workflows to identify bottlenecks, recurring issues, and processing inefficiencies.
• Conduct root-cause analyses of acquisition support challenges and recommend corrective actions.
• Evaluate existing acquisition support procedures and identify opportunities for improved efficiency.
• Develop recommendations to streamline procurement request tracking, documentation reviews, and stakeholder coordination.
• Support implementation of approved acquisition process improvements and workflow modifications.
• Assist with developing SOPs, process maps, desk guides, and acquisition tracking procedures.
• Evaluate the effectiveness of implemented process improvements using procurement performance metrics.
• Support continuous process improvement initiatives involving acquisition and procurement operations.
• Prepare analytical reports documenting acquisition risks, process findings, and recommended improvements.

Program Management and Stakeholder Coordination

• Provide senior-level acquisition support to Government program managers, acquisition personnel, technical representatives, and organizational stakeholders.
• Coordinate acquisition-related activities among multiple departments and program offices.
• Monitor procurement milestones and acquisition requirements to support established program objectives.
• Participate in procurement planning meetings, acquisition reviews, program status discussions, and stakeholder coordination sessions.
• Prepare acquisition briefings, procurement summaries, meeting documentation, and action-item reports.
• Support resolution of acquisition-related issues requiring coordination among technical, financial, and procurement personnel.
• Maintain clear communication concerning acquisition statuses, outstanding requirements, and potential delays.
• Track acquisition-related risks, corrective actions, and unresolved issues.
• Provide analytical recommendations to improve acquisition coordination and program support effectiveness.
• Maintain effective working relationships with Government personnel and contractor support teams.

Quality Assurance and Regulatory Compliance

• Support compliance with applicable Government acquisition procedures, contractual requirements, and organizational policies.
• Review acquisition support work products for accuracy, completeness, and adherence to established standards.
• Support research into applicable federal acquisition policies and procedural requirements.
• Identify documentation inconsistencies, process deficiencies, and potential compliance concerns.
• Support implementation of corrective actions addressing acquisition documentation and process issues.
• Maintain acquisition records supporting Government reviews, audits, and performance assessments.
• Follow applicable records management, information security, and procurement documentation requirements.
• Ensure sensitive Government acquisition information is appropriately safeguarded.
• Provide recommendations to improve acquisition documentation quality, accountability, and consistency.

Requirements

• Bachelor's degree in Business Administration, Acquisition Management, Contract Management, Supply Chain Management, Logistics, Public Administration, or a closely related field, or an equivalent combination of education and relevant professional experience.
• Five (5) to eight (8) years of progressively responsible experience in acquisition support, federal procurement, purchasing operations, contract administration support, acquisition program management, or a related discipline.
• Demonstrated experience supporting complex acquisition and procurement activities.
• Strong knowledge of acquisition lifecycle processes, purchasing procedures, and procurement documentation requirements.
• Experience coordinating acquisition requirements with Government program managers, technical representatives, financial personnel, and procurement stakeholders.
• Demonstrated ability to independently manage procurement request tracking and acquisition documentation activities.
• Experience reviewing purchase requisitions, procurement packages, and acquisition records for completeness and accuracy.
• Experience using ERP systems, procurement management tools, or Government purchasing applications.
• Knowledge of procurement funding coordination, lines of accounting, and associated documentation requirements.
• Experience tracking acquisition schedules, procurement milestones, processing deadlines, and outstanding requirements.
• Demonstrated ability to research and resolve complex procurement documentation or transaction issues.
• Experience developing acquisition performance reports, analytical summaries, and management presentations.
• Advanced proficiency with Microsoft Excel, including data analysis, pivot tables, lookup functions, and reporting.
• Strong analytical, organizational, research, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to independently manage multiple acquisition support assignments and meet established deadlines.
• Experience communicating analytical findings and procurement status information to management.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.

Preferred Qualifications

• Extensive acquisition management or procurement support experience within the Department of Defense or federal Government.
• Previous experience supporting the U.S. Navy, NAVSEA, NSWC Port Hueneme, or another Navy organization.
• Direct experience with Navy Enterprise Resource Planning (N-ERP).
• Experience using the Procurement Request Tool (PRT) or comparable Government procurement systems.
• Knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
• Experience supporting Navy acquisition processes, purchasing documentation, and procurement tracking requirements.
• Familiarity with Purchase Cards, MILSTRIP, Simplified Acquisition Procedures, and Outgoing Funding Documents.
• Experience reviewing procurement funding documentation, lines of accounting, and Network Activities.
• Experience supporting Navy logistics, material management, supply chain operations, or technical acquisition programs.
• Familiarity with the Product Data Reporting and Evaluating Program (PDREP).
• Experience with Technical Receipt Inspection and Material Inspection Reports.
• Knowledge of Product Quality Discrepancy Reports (PQDRs) and Supply Discrepancy Reports (SDRs).
• Experience supporting complex material receipt issues, inspection discrepancies, or supply-related corrective actions.
• Advanced experience with acquisition data analysis, procurement performance reporting, and process improvement.
• Proficiency with Microsoft Power BI, Tableau, or comparable data visualization platforms.
• Experience preparing acquisition management briefings, executive summaries, and procurement performance assessments.
• Familiarity with Defense Acquisition University (DAU) coursework or DoD acquisition training.
• Relevant professional certifications such as Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), or comparable acquisition certifications.
• Master's degree in Acquisition Management, Business Administration, Contract Management, or a related discipline.
• Experience providing technical guidance or mentoring less-experienced acquisition support personnel.
• Active Secret security clearance, if required for assigned duties.