Management Analyst II - Naval Surface Warfare Center

Description

We are seeking an experienced Management Analyst II to provide program management support, business analysis, operational assessments, project coordination, and process improvement services to the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD), under the Financial and Program Management Support Services (FPMS) contract.

The Management Analyst II will support Navy programs and organizational initiatives by analyzing program operations, monitoring project performance, evaluating business processes, developing management reports, and providing recommendations to improve organizational efficiency and mission effectiveness.

The selected candidate will work closely with Government program managers, technical teams, business operations personnel, and other stakeholders to support project planning, schedule management, performance reporting, risk identification, and operational decision-making.

Responsibilities include independently analyzing program data, tracking project milestones and deliverables, developing performance metrics, supporting project management methodologies, evaluating operational workflows, and preparing analytical reports and recommendations for Government leadership.

The ideal candidate will possess demonstrated experience supporting federal Government or Department of Defense (DoD) programs, strong analytical and project management capabilities, and proficiency with data analysis, reporting, and collaboration tools.

Essential Duties and Responsibilities

Program and Project Management Support

• Provide program and project management support for NSWC PHD programs, departments, and organizational initiatives.
• Assist in developing and maintaining project plans, schedules, milestones, deliverables, and performance objectives.
• Monitor project execution to ensure activities remain aligned with established schedules, resource requirements, and program priorities.
• Independently track project performance, identify potential delays or operational challenges, and recommend corrective actions.
• Support planning, execution, monitoring, and closeout activities throughout the project lifecycle.
• Coordinate project activities among Government program managers, technical personnel, contractors, and other stakeholders.
• Analyze project schedules, resource requirements, and dependencies to identify potential risks affecting execution.
• Develop and maintain project status reports, action-item trackers, risk logs, and management documentation.
• Support implementation of project management methodologies, including Agile, Scrum, Waterfall, Critical Path, and other approved approaches.
• Participate in program reviews, project planning meetings, and performance assessments.

Management and Business Analysis

• Conduct analytical assessments of organizational operations, business processes, management practices, and program performance.
• Collect, evaluate, and interpret program data to identify trends, operational challenges, and improvement opportunities.
• Analyze existing procedures, workflows, and resource utilization to assess organizational effectiveness.
• Support management studies, operational assessments, and business process evaluations.
• Identify inefficiencies, performance gaps, and recurring operational issues affecting program execution.
• Develop recommendations to improve productivity, resource allocation, workflow efficiency, and organizational performance.
• Evaluate the effectiveness of existing management processes and recommend improvements to established procedures.
• Assist with organizational planning, strategic initiatives, and operational improvement efforts.
• Conduct research and prepare analytical findings supporting Government management decisions.
• Translate complex operational information into clear recommendations and actionable management insights.

Data Analysis and Performance Reporting

• Collect, analyze, and interpret program and operational data from Government-approved databases, spreadsheets, and reporting systems.
• Develop and maintain key performance indicators (KPIs), performance metrics, and reporting tools.
• Analyze operational trends, project performance, resource utilization, and program outcomes.
• Prepare management reports, analytical summaries, dashboards, charts, and visual presentations.
• Develop and maintain interactive dashboards using Microsoft Power BI or comparable reporting applications.
• Use Microsoft Excel and other analytical tools to organize, validate, and evaluate complex datasets.
• Identify discrepancies, performance concerns, and emerging trends requiring management attention.
• Prepare recurring and ad hoc reports supporting program reviews, management briefings, and operational assessments.
• Provide data-driven recommendations to improve program execution and organizational efficiency.
• Communicate analytical findings clearly to technical and nontechnical stakeholders.

Project Scheduling and Performance Monitoring

• Develop, update, and maintain project schedules, milestone trackers, action-item logs, and project management documentation.
• Monitor the status of program tasks, deliverables, and assigned responsibilities.
• Evaluate project performance against established schedules, milestones, and operational objectives.
• Identify schedule conflicts, resource constraints, project dependencies, and potential delays.
• Coordinate with Government stakeholders to obtain project updates and resolve outstanding issues.
• Support development and maintenance of project tracking systems using Microsoft Project, Planner, Jira, or comparable tools.
• Assist with identifying project risks and developing recommended mitigation strategies.
• Prepare project performance summaries, schedule assessments, and management presentations.
• Maintain accurate records of project activities, risks, corrective actions, and lessons learned.
• Support continuous monitoring and reporting of project execution.

Agile and Scrum Project Support

• Support Government technical teams utilizing Agile, Scrum, and other approved project management methodologies.
• Assist with organizing project backlogs, tracking work assignments, and monitoring sprint progress.
• Participate in sprint planning sessions, daily Scrum meetings, sprint reviews, and retrospectives.
• Support documentation and tracking of user stories, tasks, dependencies, and project requirements.
• Maintain project information using Jira, Confluence, or other Government-approved collaboration platforms.
• Analyze team performance metrics and identify opportunities to improve workflow efficiency.
• Coordinate with project teams to identify obstacles affecting planned work.
• Support documentation of Agile processes, procedures, and lessons learned.
• Assist with preparation of Agile performance reports and management dashboards.

Business Process Improvement and Organizational Effectiveness

• Evaluate existing organizational processes, operational procedures, and management workflows.
• Identify opportunities to streamline processes, improve accountability, and reduce operational inefficiencies.
• Conduct workflow assessments and analyze operational performance data.
• Develop recommendations for process improvements, business transformation, and organizational efficiency.
• Support implementation of approved business process improvement initiatives.
• Assist with developing process maps, Standard Operating Procedures (SOPs), desk guides, and supporting documentation.
• Evaluate the effectiveness of implemented process improvements using performance measures and stakeholder feedback.
• Support organizational quality management initiatives and continuous improvement activities.
• Coordinate with Government personnel to document process deficiencies and recommend corrective actions.

Government Customer and Stakeholder Support

• Coordinate with Government program managers, technical personnel, business operations staff, and other organizational stakeholders.
• Support communication and information sharing among departments, program offices, and contractor personnel.
• Respond to program-related inquiries and assist with resolving operational issues.
• Track customer requests, program action items, and assigned responsibilities through completion.
• Gather stakeholder feedback to identify operational challenges and opportunities for improved service delivery.
• Prepare presentations, management briefings, reports, and supporting documentation for Government review.
• Coordinate meetings, working groups, planning sessions, and program reviews.
• Maintain accurate records of stakeholder communications, assigned actions, and follow-up requirements.
• Support resolution of issues affecting program execution, customer support, or operational performance.
• Promote effective collaboration and timely communication across supported organizations.

Documentation and Management Reporting

• Develop, review, and maintain program documentation, management reports, and operational records.
• Support preparation of SOPs, desk guides, instructions, memorandums, program plans, and training materials.
• Maintain project documentation, electronic records, shared repositories, and version-controlled files.
• Prepare executive summaries, analytical reports, charts, and management presentations.
• Document meeting outcomes, action items, project risks, and corrective actions.
• Review program documentation for accuracy, completeness, consistency, and compliance with applicable requirements.
• Support preparation of recurring contract and program reporting materials.
• Maintain organized records supporting Government reviews, assessments, and operational decision-making.

Procurement and Training Coordination Support

• Support tracking and management of Government procurement requests, purchase requisitions, and other operational requirements.
• Monitor actions processed through the Procurement Request Tool (PRT), Navy Enterprise Resource Planning (N-ERP), or other approved Government systems.
• Analyze procurement tracking information and identify potential processing delays or workflow issues.
• Coordinate with appropriate departments to resolve administrative or operational concerns.
• Support tracking of employee training requests, approvals, funding coordination, and completion statuses.
• Assist with maintaining training documentation, reporting tools, and tracking systems.
• Prepare management summaries concerning procurement, training, and other business support activities.
• Recommend process improvements that enhance request tracking and administrative efficiency.

Quality Assurance and Compliance

• Support compliance with applicable contract requirements, Government procedures, and organizational policies.
• Review management reports, analytical products, and project documentation for accuracy and completeness.
• Identify operational deficiencies, reporting inconsistencies, and process improvement opportunities.
• Support implementation of corrective actions and quality improvement initiatives.
• Maintain documentation supporting Government reviews, performance assessments, and compliance activities.
• Follow applicable Government information security, records management, and documentation procedures.
• Ensure sensitive Government information is appropriately protected and handled.
• Promote accountability, accuracy, and continuous improvement in program support activities.

Requirements

• Bachelor's degree in Business Administration, Management, Public Administration, Project Management, Business Analytics, or a closely related field, or an equivalent combination of education and relevant professional experience.
• Three (3) to five (5) years of progressively responsible experience in management analysis, business analysis, program management support, project coordination, or operational analysis.
• Demonstrated experience analyzing business processes, organizational operations, program performance, or management procedures.
• Experience supporting project planning, schedule management, performance monitoring, and milestone tracking.
• Experience developing management reports, operational assessments, analytical summaries, and presentations.
• Proficiency with Microsoft Excel, including pivot tables, formulas, lookup functions, and data analysis.
• Experience using project management and collaboration tools such as Microsoft Project, Planner, SharePoint, or comparable applications.
• Ability to independently analyze operational information, identify trends, and develop actionable recommendations.
• Experience tracking project deliverables, risks, action items, and performance metrics.
• Familiarity with business process improvement and organizational performance analysis.
• Strong analytical, organizational, research, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple analytical assignments and meet established deadlines.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to work effectively with Government personnel, technical teams, and organizational stakeholders.

Preferred Qualifications

• Previous experience supporting federal Government or Department of Defense programs.
• Experience supporting the U.S. Navy, NAVSEA, NSWC Port Hueneme, or another Navy organization.
• Experience supporting Navy technical, engineering, acquisition, or program management organizations.
• Familiarity with federal Government program management procedures and reporting requirements.
• Experience using Microsoft Power BI, Tableau, or comparable analytical and data visualization platforms.
• Knowledge of Agile, Scrum, Waterfall, Critical Path, or other established project management methodologies.
• Experience using Jira, Confluence, or similar Agile project management applications.
• Experience supporting project scheduling, resource planning, risk management, and performance reporting.
• Familiarity with Navy Enterprise Resource Planning (N-ERP) and other Government business systems.
• Experience developing SOPs, process maps, management reports, and operational documentation.
• Background supporting continuous process improvement, business transformation, or organizational assessments.
• Experience developing performance dashboards, KPIs, and data-driven management recommendations.
• Certified Associate in Project Management (CAPM), Project Management Professional (PMP), Lean Six Sigma, or comparable certification.
• Active Secret security clearance, if required for assigned duties.