Financial Systems Analyst I - Naval Surface Warfare Center

Description

We are seeking a detail-oriented Financial Systems Analyst I to provide financial management, budget analysis, accounting support, and financial systems assistance to the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD), under the Financial and Program Management Support Services (FPMS) contract.

The Financial Systems Analyst I will support Navy financial operations by monitoring expenditures, reconciling financial records, reviewing funding documents, assisting with budget execution, and maintaining accurate financial information across Government financial management systems.

The selected candidate will work with financial analysts, comptroller personnel, program managers, and Government stakeholders to support financial planning, reporting, accounting reconciliation, and administrative financial processes.

Responsibilities include extracting and analyzing financial data, tracking obligations and expenditures, supporting Navy Enterprise Resource Planning (N-ERP) transactions, preparing financial reports, reviewing supporting documentation, and helping resolve financial discrepancies.

The ideal candidate will possess foundational knowledge of accounting and financial management principles, strong analytical abilities, proficiency in Microsoft Excel, and experience working with financial systems. Previous federal Government or Department of Defense (DoD) financial management experience is highly desirable.

Essential Duties and Responsibilities

Financial Analysis and Budget Support

• Provide financial analysis and budget execution support for NSWC PHD programs, departments, and supported organizations.
• Assist with monitoring program budgets, expenditures, commitments, and obligations.
• Collect, organize, and analyze financial data to support budget tracking and financial planning activities.
• Compare budget allocations against actual expenditures to identify discrepancies, variances, and funding concerns.
• Assist in preparing financial summaries, budget execution reports, and supporting documentation for Government review.
• Support analysis of historical and current expenditures to assist with financial forecasts and budget projections.
• Monitor financial activity and identify potential funding issues requiring additional review.
• Assist with tracking financial requirements across different Government appropriation types.
• Maintain accurate financial spreadsheets, databases, and budget tracking tools.
• Support preparation of financial information for management briefings and program reviews.

Navy ERP and Financial Systems Support

• Support financial operations using Navy Enterprise Resource Planning (N-ERP) and other Government-approved financial systems.
• Extract financial data and execution reports from N-ERP for analysis and reconciliation.
• Assist with reviewing and updating financial transactions, funding records, and supporting information.
• Help identify discrepancies between financial system records and supporting documentation.
• Coordinate with Government financial personnel to research and resolve financial system issues.
• Support maintenance and verification of Network Activity information and associated funding records.
• Assist in tracking incoming and outgoing funding documents within Government systems.
• Maintain accurate records of financial system transactions and related documentation.
• Support financial data entry, validation, and reporting activities.
• Follow established procedures for safeguarding Government financial information and maintaining data integrity.

Accounting and Financial Reconciliation

• Assist with reconciling financial records, accounting balances, and transactions across Government financial systems.
• Review financial documents, invoices, vouchers, and supporting records for completeness and accuracy.
• Research discrepancies involving expenditures, obligations, disbursements, and accounting records.
• Support reconciliation of budgeted amounts against actual financial execution.
• Assist with identifying and resolving unmatched disbursements and accounting discrepancies.
• Review supporting documentation to verify the accuracy of financial transactions.
• Maintain organized accounting records and reconciliation documentation.
• Support financial corrections, adjustments, and transaction processing in accordance with approved procedures.
• Assist financial personnel in preparing documentation required for accounting reviews and audits.

Funding and Expenditure Tracking

• Monitor financial commitments, obligations, and expenditures to support proper use of Government funding.
• Assist with reviewing funding documents for completeness and accuracy.
• Track funding authorizations, expenditures, and remaining balances.
• Support validation of accounting information and fund availability associated with financial requests.
• Assist with identifying funding shortfalls, expiring funds, and other budget execution concerns.
• Maintain spreadsheets and tracking tools used to monitor financial execution.
• Coordinate with Government personnel to resolve missing documentation and funding discrepancies.
• Support preparation of expenditure summaries and funding status reports.
• Assist with tracking financial actions through completion.

Financial Reporting and Data Management

• Prepare and maintain financial reports, spreadsheets, charts, and analytical summaries.
• Extract and compile data from financial systems to support Government reporting requirements.
• Use Microsoft Excel and other approved tools to organize, validate, and analyze financial information.
• Support development of reports showing expenditures, obligations, commitments, and budget execution.
• Identify financial trends, discrepancies, and unusual transactions requiring further review.
• Assist with preparing financial information for management presentations and briefings.
• Support quality control reviews of financial reports to ensure data accuracy and consistency.
• Maintain documentation supporting financial analysis and reporting activities.
• Assist with updating financial dashboards, metrics, and reporting tools.

Comptroller and Audit Support

• Provide financial and administrative assistance to comptroller personnel and supported departments.
• Review accounting transactions, supporting documents, and financial records to identify incomplete or inaccurate information.
• Assist with collecting Key Supporting Documentation (KSD) for financial reviews, reconciliations, and audit activities.
• Support research and resolution of financial discrepancies identified during accounting reviews.
• Maintain properly organized supporting records for Government inspection and audit readiness.
• Assist with researching unmatched transactions, funding documentation issues, and accounting adjustments.
• Support preparation and tracking of corrective actions associated with financial reporting or documentation concerns.
• Follow established internal controls and Government accounting procedures.
• Coordinate with appropriate personnel to obtain missing information and resolve routine financial issues.

Travel and Procurement Financial Support

• Assist with reviewing travel authorizations and vouchers for completeness and accuracy.
• Support verification of travel funding information and applicable lines of accounting.
• Review supporting documentation associated with procurement and purchase requests.
• Assist with validating the availability of funds for approved financial actions.
• Support tracking of purchase requests, purchase card transactions, and funding documents.
• Coordinate with appropriate financial and administrative personnel to resolve documentation deficiencies.
• Maintain records of financial reviews and request statuses.
• Follow Government procedures for travel and procurement-related financial processing.

Customer and Program Financial Support

• Respond to routine inquiries concerning financial records, funding statuses, and accounting documentation.
• Coordinate with program managers, financial analysts, and Government personnel to obtain information needed for financial reporting.
• Assist with preparing financial presentations, spreadsheets, and supporting materials for stakeholders.
• Support tracking and resolution of assigned financial action items.
• Maintain professional communication with Government customers and organizational personnel.
• Escalate complex financial issues to appropriate senior analysts or Government representatives.
• Support continuous improvement of financial reporting, tracking, and documentation processes.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a closely related discipline, or an equivalent combination of education and relevant experience.
• One (1) to three (3) years of experience in financial analysis, accounting, budget administration, financial systems support, or a related field.
• Foundational knowledge of financial management, accounting principles, budgeting, and financial reporting.
• Experience reviewing and reconciling financial records, transactions, and supporting documentation.
• Proficiency in Microsoft Excel, including spreadsheets, formulas, data organization, and financial reporting.
• Experience working with accounting, financial management, or enterprise resource planning (ERP) systems.
• Ability to analyze financial information and identify discrepancies or unusual transactions.
• Strong organizational skills and attention to detail.
• Ability to maintain accurate financial records and documentation.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet established deadlines.
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work effectively with Government personnel and multidisciplinary support teams.

Preferred Qualifications

• Previous experience providing financial, accounting, or budget support to a federal Government or DoD organization.
• Experience supporting the U.S. Navy, NAVSEA, NSWC Port Hueneme, or another Naval organization.
• Familiarity with Navy Enterprise Resource Planning (N-ERP).
• Knowledge of federal appropriations, obligations, commitments, and budget execution processes.
• Experience reviewing Government funding documents, invoices, and financial transactions.
• Familiarity with Defense Travel System (DTS) and Government travel processing.
• Experience using Microsoft Power BI, Tableau, or comparable financial reporting and visualization tools.
• Advanced Microsoft Excel skills, including pivot tables, lookup functions, and data reconciliation.
• Familiarity with Government accounting, internal controls, and audit documentation.
• Experience supporting comptroller financial operations.
• Familiarity with Key Supporting Documentation (KSD), unmatched disbursements, or financial transaction corrections.
• Knowledge of federal financial management policies and procedures.
• Active Secret security clearance, if applicable to assigned duties.