Document Controller (SMP)

• Manage, organize, and maintain project documents and records in accordance with company procedures and document control standards.
• Ensure proper document numbering, classification, filing, and version control.
• Maintain and update electronic documents using Electronic Document Management Systems (EDMS), such as SharePoint and Documentum.
• Monitor document submissions, revisions, approvals, and distribution to relevant stakeholders.
• Ensure accuracy, completeness, and compliance with document control procedures.
• Manage PDF documents, including formatting, combining, organizing, and maintaining electronic records.
• Coordinate with project teams to ensure timely submission and retrieval of documents.
• Maintain structured electronic filing systems to ensure easy access and efficient document retrieval.
• Prepare and maintain document registers, tracking logs, and status reports.
• Support document audits and ensure proper archiving of project documentation.

Requirements

• Education: Associate Degree in Technical Engineering Technology.

• Experience: Minimum 5 years of relevant experience in document control or document management.

• Proficiency in Electronic Document Management Systems (EDMS), including SharePoint, Documentum, or equivalent platforms.

• Strong Microsoft Office skills, particularly Outlook, Excel, and Word.

• Proficient typing skills and excellent communication abilities.

• Strong analytical skills and attention to detail and quality control.

• Good knowledge of PDF management and electronic document handling.

• Excellent time management skills and ability to meet deadlines.

• Strong organizational skills, including folder structures, document numbering conventions, and electronic records management.

• Ability to work effectively within a team and coordinate with multiple stakeholders.

• Preferred Certifications (Not Mandatory):

• Certified Document Controller (CDC) or equivalent.

• Records Management, Information Management, or equivalent certification.