Document Controller S (SMP)

• Provide comprehensive administrative and clerical support to ensure smooth daily office operations.

• Manage incoming and outgoing mail, including sorting, logging, distributing, and tracking correspondence.

• Handle telephone inquiries and welcome visitors professionally.

• Draft, prepare, and type correspondence, reports, official documents, and other administrative materials.

• Create, organize, and maintain accurate filing systems, records, and document indices for easy information retrieval.

• Maintain employee timekeeping and attendance records.

• Operate and maintain office equipment and machinery to support daily administrative activities.

• Monitor office supplies and coordinate replenishment to ensure operational continuity.

• Coordinate internal and external communications to facilitate efficient office operations.

• Perform additional administrative, clerical, and miscellaneous duties as assigned by the supervisor.

Requirements

• Education: Associate Degree or Diploma in Engineering (any engineering discipline).

• Experience: Minimum 3 years of experience in an administrative or clerical role.

• Good knowledge of general office administration and clerical procedures.

• Proficiency in preparing correspondence, reports, and official documents.

• Strong organizational and filing skills with the ability to maintain accurate records.

• Good verbal and written communication skills.

• Ability to handle telephone inquiries and interact professionally with visitors and employees.

• Familiarity with office equipment and basic administrative systems.

• Ability to manage multiple tasks and prioritize daily administrative activities.

• Strong attention to detail, time management, and ability to follow instructions.

• Ability to work effectively within a team and independently.