Business Services Professional (Intermediate or Senior – Open Rank)

Job Summary:

The Department of Pediatrics, Section of Critical Care Medicine, is seeking a Business Services Professional or Business Services Senior Professional. This University Staff (non-classified) position will provide coordination and management for Section administrative activities, including support of divisional leadership and primary support of the Section’s Clinical and Translational Research program. Responsibilities will include general administrative support, including scheduling, managing procurement support for the program director and research faculty, coordinating schedules, tracking program resources and output, supporting faculty in preparing manuscripts and presentation slides, ordering supplies and research-related purchases, and more. Additionally, this role may provide support for the Section’s day-to-day operations, including scheduling, credentialing, faculty reviews, and finance/HR reporting, along with supporting grant preparation, manuscript drafting, and submissions.

This will be an on-site role with daily on-site requirements. Flexibility of a hybrid arrangement may evolve depending on the success of the candidate in this role.

Key Responsibilities:

The Business Services Professional or Senior Professional is a key team member in the Section of Critical Care with responsibilities spanning research, education, and clinical missions. This role must work closely with the Program Director, Section Head, other faculty members, Section Business Manager, and campus partners to successfully execute the responsibilities outlined below. At the Business Services Senior Professional level, the following responsibilities are expected to be performed independently.

Division Leader Support (50%)

• Provide primary administrative support to select division leaders, including answering and directing phone calls, preparing agendas and meeting minutes, composing and editing written correspondence and documents, compiling information and preparing reports, and maintaining filing systems.

• Coordinate meetings, including scheduling, room reservations, preparing materials and AV equipment, and taking minutes as necessary.

• Manage leader travel arrangements, purchases, and reimbursements.

• Organize and facilitate the faculty annual review process, including scheduling individual review meetings, ensuring leader evaluations are completed, and all required documents are submitted on time.

• Support grant and manuscript preparation and submission.

• Assist the leader with other administrative needs as requested.

Clinical and Translational Research Program Support (30%)

• Provide direct administrative support to the Clinical and Translational Research Director and program faculty, as appropriate.

• Provide administrative support, including answering and directing phone calls, preparing agendas and meeting minutes, composing and editing written correspondence and documents, compiling information and preparing reports, and maintaining filing systems.

• Support the program’s financial processes and transactions, including ordering, tracking, and maintaining supplies and other inventory, maintaining gift card programs, and tracking and reporting expenses.

• Coordinate research and educational activities (e.g., weekly conference meetings) that support the program’s curriculum.

• Collaborate with faculty to develop manuscripts and presentations, including reviewing publisher submission criteria and independently creating/editing documents to ensure compliance with posted guidelines.

• Develop quarterly reports outlining the program’s outputs, including a portfolio of grants, presentations, and publications.

• Support grant and manuscript preparation and submission.

• Enforce University, Section, and hospital policies as appropriate.

• Support program research coordinators, as appropriate.

Physician/PhD Faculty Recruitment (10%)

• Organize and track candidate applications and supporting materials.

• Schedule, organize, and track candidate interviews throughout the recruitment cycle.

• Provide onsite support to assist candidates during onsite interviews.

• Update and keep track of the candidate search matrix.

• Message candidates during the recruitment cycle regarding the process and next steps.

Section Day-to-Day Operation Support (10%)

• Provide general support to Section faculty and trainees as needed.

• Partner closely with other sections' administrative support to execute the day-to-day needs of the Section, including office management and logistics.

• Determine the correct forms and steps necessary to accurately execute and complete projects.

• Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.

• Coordinate meetings, including scheduling, room reservations, preparing materials and AV equipment, and taking minutes as necessary.

• Support faculty recruitment, including applications, interviews, and onboarding.

• Maintain faculty privileging and credentialing as it relates to research.

• Proactively recommend process changes that enhance this role and make its activities more efficient.

This description is a summary only and describes the general level of work being performed; it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical, and research facility serving 4,500 students and is a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers, and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Level: