Job Summary: | Key Responsibilities: Provides high-level executive assistant support to the Clinical Affairs Team (CAT), serving as the main liaison for internal partners and external entities. Independently plans, schedules, and coordinates complex meetings across multiple clinics, managing all logistics, agendas, data compilation, and report packets. Manages major events, including Quarterly Medical Director meetings and bi-annual All-Clinician meetings by arranging guest speakers, venues, meals, invitations, and meeting materials. Manages all Clinic Discretionary Accounts, primary CAT Procurement Card duties, and custodian responsibilities for gift cards, petty cash, and change funds. Tracks, monitors, and facilitates timely resolution for Clinical Documentation Improvement (CDI) queries with inpatient clinicians and the CDI team. Coordinates and supports clinician recruitment logistics, including interview schedules, travel, employment terms review, and onboarding processes Serves as the primary point of contact for the Clinical Affairs website and clinical inquiries, coordinating website updates and collaborating with CU Medicine, UCH, and DFM on clinical business initiatives.
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Work Location: | Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings. |
Why Join Us: | The Department of Family Medicine (DFM) mission is “To heal, teach, discover, and connect. Together." by educating, nurturing, fostering, and enhancing those in family medicine and the communities we live in and serve. The Department of Family Medicine has four key aims, each with specific goals: Patient Care – Providing outstanding Family Medicine to every patient. Research – Create and disseminate new knowledge. Training – Train a future integrated, Family Medicine workforce. Community Engagement - Achieve health equity with community engagement and advocacy. Our People – Nurture a thriving, diverse, and equitable department culture.
Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including: Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 10/year Tuition Benefit: Employees have access to this benefit on all CU campuses ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage. |
Qualifications: | Minimum Qualifications: A bachelor’s degree in business, business administration, finance, accounting , education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution Two (2) years of professional level experience supporting clinical operations in a health care setting.
Preferred Qualifications Seven (7) years of professional level experience supporting clinical operations in a health care setting. Experience working with Primary Care, Home Care, Medicaid populations, commercial populations and Experienced in using Salesforce.
Knowledge, Skills, and Abilities: Ability to work with faculty and staff in a higher education medical and/or clinical environment. Experience and knowledge of HIPAA rules and regulations. Ability to have discretion in handling highly sensitive information Ability to foster interdepartmental communication and team building. Excellence in written and verbal communication skills and have a working knowledge of fiscal responsibilities. Excellence in attention to detail and accuracy and ability to anticipate needs and operate proactively Intermediate to advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint. Excellent interpersonal and organizational skills with the ability to prioritize, multitask and follow-up. Ability to determine the best approach to creatively resolve problems. Ability to establish and maintain effective working relationships at all levels in the organization. Ability to analyze, evaluate, develop and implement improvements to a variety of work processes. Well-versed in all Microsoft Office Products (Word, Excel, Outlook, PowerPoint, Teams, etc.), Zoom. Well versed in the Value Based Performance standards and transformation process.
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How to Apply: | For full consideration, please submit the following document(s): A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position. Curriculum vitae / Resume Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.
Questions should be directed to: Lydia Lyon, lydia.lyon@cuanschutz.edu |
Screening of Applications Begins: | Immediately with a preferred apply by date of September 11, 2026. |
Anticipated Pay Range: | The starting salary range (or hiring range) for this position has been established as $61,616-$82,566. The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
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