Job Summary: | Join a dynamic and mission-driven team at the forefront of neurology, where your expertise will directly support innovative clinical programs, groundbreaking research, medical education, and meaningful community engagement. As the Business Services Professional, you will serve as a trusted strategic partner to faculty, fellows, and section leadership, helping to drive initiatives that improve patient care, advance scientific discovery, and strengthen community connections. In this highly collaborative role, you will blend financial stewardship, program coordination, and administrative leadership to ensure the successful operation and growth of the Neuroimmunology and Autoimmune Sections. From managing budgets and supporting grant submissions to coordinating educational events, developing business proposals, and fostering partnerships with community stakeholders, you will play a pivotal role in turning ideas into impact. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, excels at managing multiple priorities, and is passionate about supporting a team dedicated to excellence in healthcare, education, and research. This is an exciting opportunity for a motivated professional who enjoys building relationships, driving projects forward, and making a meaningful contribution to a nationally recognized academic medical community. Key Responsibilities: Business Operations & Program Development Develop and support business proposals and program initiatives Assist with strategic planning and community engagement efforts Support faculty and fellows in advancing section goals and projects
Financial Management Manage section finances, budgets, and funding allocations Maintain accurate financial records and reports Monitor expenditures and support funding management activities Assist with grant application preparation and submission Prepare budgets and controls/monitors revenue and expenditure activity for each source of funds in conjunction with department leadership, including adherence to award restrictions Track, prepare, and present reports for the department, grant administrators and external stakeholders annually and as requested
Grant Support Responsible for supporting various grant submissions, while working with the department’s pre and post award team Liaise with leadership of local and national nonprofit groups Communicate directly with funding managers, including state, federal, and industry-level sponsors Prepare budget reports for internal and external constituents Research, prepare, manage, and submit grant proposals and reports for future and continued funding of the sections Advise and collaborate with section faculty leadership on funding source direction as it relates to grant budgets, applications, allowable costs, and budget restrictions
Administrative Support Plan and implement program development initiatives to include faculty recruitment, research expansion, specialty clinic operations, and patient education events Manage and coordinate provider’s calendars to include recurring meetings, professional consultations, closing clinic schedule during vacation and conference days, etc. Route and track CU Innovations and/or CU Medicine contracts through entire life cycle. Arrange meetings, conferences and travel as needed (i.e., room reservation, agenda, flyer/handout preparation, presenting, taking meeting minutes, flight, hotel and rental care reservations, etc.) Comprehensive, in-depth knowledge of national organizations’ programs, policies, branding standards, and reporting processes Complete all necessary onboarding tasks for CU, UCH, affiliate institutions, and scheduling for academic year Approve Neuroimmunology and Autoimmune clinic schedules for Neurology residents and medical students, and develop fellows rotating schedule with Sections
Outreach and Marketing Cultivate and nurture relationships with key external stakeholders including individuals and community organizations Lead community outreach initiative by developing and maintaining approaches to engage and evaluate community needs Facilitate and manage large educational or conference events: Content development Budget management and fund solicitation (grants and sponsorships) Organizational logistics (venue, timing, and staffing events) Audit events based on attendee feedback and develop and implement improvements as needed
Identify and facilitate community engagement opportunities locally, regionally, and nationally, audiences include patients, care partners, providers, and interested community members Identify, develop, and implement techniques to improve and streamline marketing processes
Clinical Support Assist in re-credentialing and maintenance of licensure and board certification requirements When needed, interface between patient and provider for scheduling Follow up on patient care issues Interface with clinic leadership on template building and access improvement Develop, implement, maintain, and evaluate clinician learner programs to support ongoing Section faculty and staff and ensure learners meet their respective program’s competences and expectations Partner with higher education organizations (CU and non-CU) to develop robust clinician learner internships and experiences within the Neuroimmunology and Autoimmune Sections Work closely with leadership to develop project plans for new innovation. This includes defining the problem/opportunity and the scope, objectives, deliverables, risks, strategies, timeline, resources required, project team requirements, tasks and responsibilities Delegate project related duties as necessary to administrative staff and students and collaborate with other division and group members to accomplish program and project goals Attend Section clinical research and patient care conferences, presenting summary of key administrative updates, grant updates, clinical finance updates, staffing and recruitment updates, and any other information to better improve the Sections
Academic Support Proofread, format and prepare manuscripts, grant applications, documents and letters Assist with reference management in manuscripts and grant applications Compile Epic ‘SlicerDicer’ reports of various patient cohorts for research or grant work Other duties as assigned
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