Weddings and Special Events Sales Manager

Job Purpose: This position is responsible for assessing the needs of the client and providing guidance to help craft detailed event plans like weddings, music video and movie productions, memorial services, and other special events, to ensure a successful and enjoyable experience.  Position requires experience in event planning, coordination and implementation.  Focus is on sales activities connected to event inquiries, serving as liaison between the client and facility.  Manager in this position is expected to relate well to auxiliary business vendors such as florist, photographers, rental companies, etc. as well as internal staff.  Position requires an understanding of wedding protocol, the food and beverage industry, as well as the methodology of hospitable service.

Primary Job Responsibilities    

• Responsible for developing relationships and keeping up with the trends in the following markets: Special Events, Weddings, Hospitality, Banquets & Receptions.

• Assist with planning, implementation and execution of all special events and weddings, internal and external, which may include styling, menu planning and pricing, rental orders, etc. as well as working with the Executive Chef and Director of Sales with creation/pricing of all yearly SBC menus.

• Answer phone, email and walk-in inquiries, conduct site tours, and submit event proposals to clients efficiently and in a timely manner.

• Meet with clients and vendors as appropriate to obtain and review final event orders and timelines

• Enters reservation data into Maestro Hospitality System including service orders for set up, food, event space, etc. and generate contracts, obtain and process payments, keeping logs of client communications, follows event from conception to completion.

• Communicate effectively with management and staff to ensure orders are fulfilled for a successful event.

• Network with area professionals at appropriate industry association events and attend off-site open houses to stay connected with current trends.

• Assist the Director of Marketing in developing the department’s print and digital marketing materials.

• Communicate requests for keeping information updated and relevant with Director of Sales, and Director of Marketing.

• Assist in the styling, setting up trade shows in collaboration with Sales & Marketing Departments

• Collaborate with the Director of Sales & Development to ensure wedding and special event booking details are in line with overall department goals and objectives.

• Execute wedding and special event contracts, and assemble sales kits for potential clients

• Manage the implementation of event sales calendar, monitoring progress of wedding and event sales to reach goals.

• Work strategically with other departments to create fresh sales objectives to meet and exceed sales goals.

• Other duties as assigned.