Warehouse & Purchasing Coordinator

The Warehouse & Purchasing Coordinator is responsible for end-to-end warehouse operations, including receiving, shipping, inventory control, fleet coordination, and maintaining a safe, efficient facility. This role also manages procurement and RMA processes, ensuring timely and cost-effective sourcing of materials and equipment to support business needs. The ideal candidate has proven experience in warehouse and purchasing operations, with strong cross-functional collaboration skills and the ability to drive improvements independently.​

Essential Functions

Perform and coordinate daily warehouse activities, including receiving, inventory handling, material staging, and outbound distribution to support project and service operations.
Maintain a clean, organized facility while ensuring consistent application of safety standards and regulatory compliance
Track inventory movement and accuracy, performing physical counts, and reconciling discrepancies with system data
Handle fleet coordination, including routine maintenance scheduling and vehicle utilization.
Collaborate with operations and back-office teams to evaluate vendors and procure materials, equipment, and vehicles.
Execute purchasing decisions in collaboration with other departments for stock and project-specific items, guiding inventory additions/deletions based on business needs.
Manage the return goods (RMA) process, ensuring timely resolution, minimized return costs, and proper vendor credit.
Address warehouse issues or incidents directly, documenting root causes and implementing corrective actions.
Occasionally deliver or transport materials and equipment to job sites when needed.
Conduct scheduled physical inventories to ensure accurate reconciliation to maintain inventory integrity.
Promote and maintain high safety standards across warehouse and logistics operations.
Provide light facilities support as needed to maintain a safe and functional workplace.
Perform additional responsibilities as assigned by the management team.

Minimum Qualifications

High School Diploma or GED required
Minimum 3 years of warehouse management experience
Knowledge of physical security systems, network devices
Experience in purchasing and procurement of warehouse-related materials is a plus
Ability to lift over 50 pounds and work comfortably on ladders and lifts
Excellent communication and interpersonal skills, with a strong focus on delivering exceptional service
Proficient with basic hand and power tools, and knowledgeable in electrical circuitry and blueprint reading
Current and valid US driver’s license

Knowledge, Skills and Abilities

​​Self-motivated; able to work with minimal supervision
​Strong computer skills including Microsoft Office products
​Ability to think independently
​Good communication skills, written and verbal​


Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is required to stand, kneel, crouch, stoop, use hands to handle or feel objects, and reach with hands and arms for more than two-thirds of the working day. Walking and talking or hearing are required for approximately one-third of the working day. This role requires frequent lifting of items weighing 25–50 pounds and occasional lifting of items exceeding 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Work EnvironmentThe work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position regularly operates in construction sites, warehouses, and shop environments. Conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees are subject to frequent heavy lifting and may be required to travel to project sites. Employees may be exposed to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Qualification RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.