UG - Field Coordinator

JOB SUMMARY                            

Responsible for supporting In-Charges to ensure smooth implementation of programs and activities in all regional Health Facilities including support for all administrative procedures. Liaise with internal and external partners to ensure coordination of MTI activities. Ensures staff and programs adhere to MTI and donor policies and procedures.

 

JOB RESPONSIBILITIES                       

• Supervise In-Charges in the areas of administration and staff management to ensure that activities and staff adhere to MTI and donor policies and procedures
• Assure resources are in place for operations to function smoothly, including but not limited to registers, medical forms, small machines, etc.
• Review duty rosters and conduct spot checks on staff attendance
• Coordinate cooperation between Health Facilities, including the transfer of staff and resources
• Check the CME book and assure that trainings are regularly conducted
• Support In-Charges in handling disciplinary issues as needed
• Support weekly departmental meetings and monthly general staff meeting in the Health Facilities
• Organise and document quarterly HUMC meetings, integrated community meetings and community dialogues in collaboration with the Public Health Officer
• Represent MTI during coordination meetings including sector working group, interagency, security, camp management, etc.
• Liaise with all relevant stakeholders regarding security management and inform the PM accordingly
• Compile monthly report on activities conducted
• Other duties as assigned

Qualifications

EDUCATION, LICENSES, & CERTIFICICATIONS

• Bachelor’s Degree in Social Sciences, Management or related field is required
• Postgraduate training in Public Administration and Management or Monitoring & Evaluation is an added advantage

 

EXPERIENCE

• 3 years of field experience in a humanitarian organization is required
• Experience with an international NGO or UN agency is required

 

KNOWLEDGE, SKILLS, & ABILITITES

Knowledge:  

• Knowledge of humanitarian operations and project cycle management
• Sound knowledge of MTI's HR and procurement policies and procedures
• Basic knowledge of donor activity requirements and reporting

 

Skills: 

• Skilled in project cycle management and coordinating logistics
• Skilled in capacity building and mobilizing staff to achieve a common goal
• Skilled in relationship building with the ability to liaise with multiple partner agencies
• Skilled at using Microsoft Word, Excel, PowerPoint and Outlook

 

Abilities: 

• Keen interest to mentor others
• Ability to travel to health facilities frequently and at times upon short notice
• Ability to exercise considerable initiative to plan, organize and follow through to meet deadlines
• Committed to high ethical standards
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

 

 

PHYSICAL CONDITIONS & WORK ENVIRONMENT

Physical Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer. 
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer. 
• Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself. 
• Frequent close vision and the ability to adjust focus. 
• Occasionally ascends/descends stairs, steps, or ladder depending on the role.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc. 
• The employee may occasionally lift and/or move heavy items 
• Seldom to occasionally positions oneself to stoop, kneel, crouch, or crawl. 
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot. 

 

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The noise level in the work environment is usually moderately quiet. 
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions. 

NOTE: 

The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Medical Teams International is an equal opportunity employer and DOES NOT at any stage of the recruitment process (application, Shortlisting, interview meeting, processing, reference verification, training) request candidates to make payments of any kind. Further, Medical Teams International Uganda DOES NOT retain any agent to conduct recruitments on behalf of the organization. Please note that under NO circumstances shall Medical Teams International Uganda be held liable or responsible for any claims, losses, damages, expenses or other inconvenience resulting from or in any way connected to the actions of fraudsters and other false agents.

Medical Teams International is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.