Temporary Development Assistant

Located in the San Francisco Bay Area, Crystal Springs Uplands School is a 6-12 co-educational, independent day school located on two distinct campuses in Hillsborough and Belmont, CA. Our deeply connected culture and community celebrate scholarship, strive for balance, and foster inclusion. The Professional Adult Community (PAC) is an experienced, collaborative group of employees who are committed to the mission and core values of the School. Crystal is full of kind, curious learners (adults and students alike) who are passionate about the School’s mission of transformative teaching and meaningful connections. We are committed to the work required to create more equitable systems and foster inclusive environments so that all members of our community can thrive together.

MISSION STATEMENT

Through transformative teaching and meaningful connections, we empower kind, curious learners to thrive together.

CORE VALUES

• We Celebrate Scholarship - The foundation of Crystal is academic excellence.
• We Seek Growth Challenges - Our culture says try it.
• We Foster Kindness & Inclusion - Crystal is a caring and diverse community.
• We Strive for Balance - A holistic approach to well-being is integral to our mission.
• We Engage with Enthusiasm - With unbounded spirit, we give our best effort every day and pay it forward to our community.
• We Lead with Humility - Being grateful and open-minded, we pursue lifelong learning.

The ideal candidate will have experience working in dynamic settings serving multiple constituents. A successful candidate in this position will:

• Share a commitment to upholding Crystal’s mission and core values and working in an inclusive school environment
• Work collaboratively with colleagues and engage effectively with all constituents
• Bring robust organizational, digital, and communication skills

Qualifications

Job Summary

Crystal seeks a Temporary Part-time Development Assistant. The advancement department seeks a detail-oriented and collaborative Development Assistant to support the daily operations of the Advancement Office. This part-time, temporary role is essential to ensuring smooth coordination of advancement activities and on-campus logistics, especially in partnership with the team member responsible for gift entry and processing.

The Development Assistant will work closely with Advancement staff and school colleagues to facilitate office support, meeting preparation, volunteer coordination, event logistics, and the operational needs connected to gift processing. The ideal candidate will bring strong organizational skills, a proactive spirit, and a can-do attitude to this dynamic, mission-driven team. This role is a 5 day a week on-site role, ideally from 10am to 2pm.

Key Job Competencies

• Critical Thinking & Problem Solving: Asks thoughtful questions and uses reliable data to solve problems. Recommends practical and creative solutions, considering the broader impact on daily work and institutional goals.
• Inclusive Collaboration: Works effectively across differences and with others to build partnerships, solve problems, and advance shared goals. Fosters a respectful, welcoming community through active inclusion and shared commitment to common objectives.
• Quality Results: Ensures high-quality results on projects/tasks, meets deadlines, and attends to details. Takes responsibility for the quality of work and achieves results with little oversight.
• Communication: Communicates clearly and professionally in written, verbal, and interpersonal settings, with strong listening skills
• Interpersonal Effectiveness: Demonstrates high self and social awareness, empathy, and curiosity to build authentic, trusting relationships with students and colleagues. Manages emotions effectively, collaborates positively, and handles sensitive situations with the highest levels of discretion and confidentiality.
• Personal Growth: Demonstrates commitment and curiosity to ongoing learning and development.
• Project Management: Able to lead and execute complex projects to achieve goals by prioritizing activities, monitoring progress, evaluating impact, and assigning responsibilities in accordance with capabilities (as applicable)

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Onsite Gift Entry & Logistics Support

• Coordinate the intake and routing of gifts to the appropriate Advancement team member for processing.
• Manage the printing, signing, and mailing process for all acknowledgement letters in a timely and accurate manner.
• Run and print giving reports as needed.
• Provide essential administrative support of the gift entry, recording, and acknowledgement process.
• Prepare gift solicitation packets and ensure accurate documentation is maintained.
• Help ensure physical and digital gift records are handled securely and confidentially.
• Serve as an onsite contact for any questions related to daily gift activity.

Office and Administrative Support

• Provide general administrative support to the Advancement team, including scheduling, scanning, filing, supply management, and mail handling.
• Assist with preparation for meetings, events, and donor visits (e.g., printing materials, ordering food, setting up rooms).
• Monitor and replenish inventory of advancement materials (e.g., letterhead, envelopes, acknowledgment cards).
• Serve as the onsite point of contact for coordinating logistics and support related to gift entry, including liaising with the Business Office as needed.
  

Event and Volunteer Support

• Assist in the preparation and onsite execution of Advancement events (e.g., donor receptions, campaign meetings, volunteer gatherings).
  Help manage volunteer logistics, including materials prep, hospitality, and space coordination.
• Support gift acknowledgment processes by helping organize thank-you notes, mailings, and donor touchpoints.
  

Travel Required

• Duties will be performed primarily at the US campus (400 Uplands Dr). Occasional duties may be required at the MS campus (10 Davis Dr)

Required education and experience

• Previous administrative or development office experience preferred, particularly in nonprofit or school settings.
• Excellent organizational skills, attention to detail, and follow-through.
• Strong interpersonal and communication skills, both verbal and written.
• Comfort with technology and proficiency in databases and Google Workspace (Docs, Sheets, Gmail, Calendar).
• Ability to handle confidential information with discretion and professionalism.
  Reliable, flexible, and able to manage multiple tasks in a fast-paced, team-oriented environment.