Temporary CBE Researcher - Department of Chemical and Biomedical Engineering

The coordinator supports core operations and assigned initiatives, including but not limited to the Ambassadors for Community Health Research (ACHR) program; WV Area Health Education Centers (AHEC) Rural Community Health (RCH) Scholars activities, including Primer on Clinical and Translational Science (PCTS) I and II; and the WVCTSI Community Advisory Board (CAB). The position also contributes to community-engaged research partnerships, outreach and dissemination, and shared WVCTSI priorities, including work with the WV Practice-Based Research Network (WVPBRN) as assigned.

The successful candidate will independently manage routine operations for assigned activities, anticipate deadlines, maintain accurate records, and communicate progress and concerns proactively. The position reports to the Community Engagement and Research Manager, who retains responsibility for program strategy, prioritization, oversight, and final approval of required reports.
Success in this role requires someone who enjoys balancing relationship-building with organization, coordination, communication, and continuous improvement.

Supervisory/Lead Role

• This position reports to the Community Engagement and Outreach Core Manager. Normally receives minimal instructions on routine work and general instructions on new assignments. Supervision of others is not required; however, sharing of knowledge with others and team participation is expected in the role. Program, project, or activity lead responsibilities will occur or be assigned in this position.

What You'll Do

• The coordinator must be available to attend required in-person meetings, trainings, community engagement activities, and professional events. Travel throughout West Virginia is required as assigned. Out-of-state and overnight travel may also be necessary, including to attend or present at regional or national conferences. Some assignments may involve evening or weekend activities. The frequency and location of travel will vary based on program needs.

Program Coordination and Participant Support

• Coordinate assigned programs through recruitment, selection, onboarding, orientation, training, participant follow-up, completion, and evaluation; maintain clear schedules, workflows, and records.
• Support ACHR activities, including applicant communications, reviewer coordination, learning materials, assignments, meetings, participant progress, and completion requirements.
• Support RCH Scholars PCTS I and II activities, including participant and mentor communication, learning activities, experiential learning logistics, progress monitoring, and deliverables.
• Independently coordinate routine operations for assigned activities, proactively monitor milestones, identify obstacles early, recommend practical improvements, and seek management direction when needed.
• Maintain training and participation records, program resources, and guidance materials in approved systems, following applicable institutional policies and privacy requirements.
  

Community Engagement and Partnerships

• Build respectful, responsive relationships with community members, healthcare organizations, students, researchers, and other partners; serve as a reliable point of contact for assigned activities.
• Coordinate CAB operations, including scheduling, materials, meeting logistics, minutes, action-item follow-up, member communications, and approved participation or compensation processes.
• Support opportunities for community members and partners to inform research priorities, study planning, research participation, and communication of findings.
• Connect partners with appropriate WVCTSI resources and colleagues and coordinate follow-through on assigned collaborative activities.
• Meetings, Community Events, and Representation
• Coordinate and support community events, forums, trainings, workshops, meetings, and professional activities, including logistics, registration, materials, participant communication, accessibility considerations, and post-event follow-up.
• Coordinate assigned community engagement events, including planning, delivery, follow-up, and evaluation, and support statewide event commitments in current or future approved workplans.
• Prepare agendas, meeting summaries, action items, and presentation materials; help facilitate discussions or educational sessions as assigned.
• Represent WVCTSI and its programs at community and professional events, including regional and national conferences; contribute to presentations and present program information or outcomes as assigned.

Communications and Dissemination

• Draft and distribute clear, audience-appropriate emails, announcements, outreach materials, educational resources, presentations, and program updates.
• Coordinate with WVCTSI communications staff and collaborators to highlight program activities, participant accomplishments, partnerships, and research-related opportunities.

• Support accessible dissemination products such as brief summaries, infographics, posters, web content, and community-facing research materials.

Data Management, Evaluation, and Reporting

• Maintain timely, accurate program tracking systems, contact and participation records, activity logs, deliverable trackers, and other approved databases or spreadsheets.
• Collect, verify, and organize data and supporting documentation for quarterly and annual WVCTSI reporting; support timely entry into Piestar and preparation of Research Performance Progress Report (RPPR) materials and related reports.
• Identify missing or inconsistent information, coordinate corrections and follow-up, and prepare complete draft reporting materials for manager review and final submission.
• Coordinate program evaluation activities, track results and participant feedback, and summarize findings to support quality improvement and future planning.
• Develop or refine templates, documentation, and practical workflows that improve continuity, efficiency, accuracy, and transition readiness.

Shared and Emerging Institute Initiatives

• Provide assigned coordination and operational support for cross-core projects and WVPBRN activities, working collaboratively with the responsible program leads.
• As funding and workplans are approved, assist with new or expanded community education, research partnership, participation-readiness, and implementation science activities.
• Adapt to evolving grant requirements, staffing needs, and program priorities; assume other related coordination responsibilities within the scope of the position, as assigned by the CEO Core Manager and in coordination with relevant program leads.
• Other duties as assigned.
  

The coordinator supports core operations and assigned initiatives, including but not limited to the Ambassadors for Community Health Research (ACHR) program; WV Area Health Education Centers (AHEC) Rural Community Health (RCH) Scholars activities, including Primer on Clinical and Translational Science (PCTS) I and II; and the WVCTSI Community Advisory Board (CAB). The position also contributes to community-engaged research partnerships, outreach and dissemination, and shared WVCTSI priorities, including work with the WV Practice-Based Research Network (WVPBRN) as assigned.

The successful candidate will independently manage routine operations for assigned activities, anticipate deadlines, maintain accurate records, and communicate progress and concerns proactively. The position reports to the Community Engagement and Research Manager, who retains responsibility for program strategy, prioritization, oversight, and final approval of required reports.
Success in this role requires someone who enjoys balancing relationship-building with organization, coordination, communication, and continuous improvement.

Supervisory/Lead Role

• This position reports to the Community Engagement and Outreach Core Manager. Normally receives minimal instructions on routine work and general instructions on new assignments. Supervision of others is not required; however, sharing of knowledge with others and team participation is expected in the role. Program, project, or activity lead responsibilities will occur or be assigned in this position.

What You'll Do

• The coordinator must be available to attend required in-person meetings, trainings, community engagement activities, and professional events. Travel throughout West Virginia is required as assigned. Out-of-state and overnight travel may also be necessary, including to attend or present at regional or national conferences. Some assignments may involve evening or weekend activities. The frequency and location of travel will vary based on program needs.

Program Coordination and Participant Support

• Coordinate assigned programs through recruitment, selection, onboarding, orientation, training, participant follow-up, completion, and evaluation; maintain clear schedules, workflows, and records.
• Support ACHR activities, including applicant communications, reviewer coordination, learning materials, assignments, meetings, participant progress, and completion requirements.
• Support RCH Scholars PCTS I and II activities, including participant and mentor communication, learning activities, experiential learning logistics, progress monitoring, and deliverables.
• Independently coordinate routine operations for assigned activities, proactively monitor milestones, identify obstacles early, recommend practical improvements, and seek management direction when needed.
• Maintain training and participation records, program resources, and guidance materials in approved systems, following applicable institutional policies and privacy requirements.
  

Community Engagement and Partnerships

• Build respectful, responsive relationships with community members, healthcare organizations, students, researchers, and other partners; serve as a reliable point of contact for assigned activities.
• Coordinate CAB operations, including scheduling, materials, meeting logistics, minutes, action-item follow-up, member communications, and approved participation or compensation processes.
• Support opportunities for community members and partners to inform research priorities, study planning, research participation, and communication of findings.
• Connect partners with appropriate WVCTSI resources and colleagues and coordinate follow-through on assigned collaborative activities.
• Meetings, Community Events, and Representation
• Coordinate and support community events, forums, trainings, workshops, meetings, and professional activities, including logistics, registration, materials, participant communication, accessibility considerations, and post-event follow-up.
• Coordinate assigned community engagement events, including planning, delivery, follow-up, and evaluation, and support statewide event commitments in current or future approved workplans.
• Prepare agendas, meeting summaries, action items, and presentation materials; help facilitate discussions or educational sessions as assigned.
• Represent WVCTSI and its programs at community and professional events, including regional and national conferences; contribute to presentations and present program information or outcomes as assigned.

Communications and Dissemination

• Draft and distribute clear, audience-appropriate emails, announcements, outreach materials, educational resources, presentations, and program updates.
• Coordinate with WVCTSI communications staff and collaborators to highlight program activities, participant accomplishments, partnerships, and research-related opportunities.

• Support accessible dissemination products such as brief summaries, infographics, posters, web content, and community-facing research materials.

Data Management, Evaluation, and Reporting

• Maintain timely, accurate program tracking systems, contact and participation records, activity logs, deliverable trackers, and other approved databases or spreadsheets.
• Collect, verify, and organize data and supporting documentation for quarterly and annual WVCTSI reporting; support timely entry into Piestar and preparation of Research Performance Progress Report (RPPR) materials and related reports.
• Identify missing or inconsistent information, coordinate corrections and follow-up, and prepare complete draft reporting materials for manager review and final submission.
• Coordinate program evaluation activities, track results and participant feedback, and summarize findings to support quality improvement and future planning.
• Develop or refine templates, documentation, and practical workflows that improve continuity, efficiency, accuracy, and transition readiness.

Shared and Emerging Institute Initiatives

• Provide assigned coordination and operational support for cross-core projects and WVPBRN activities, working collaboratively with the responsible program leads.
• As funding and workplans are approved, assist with new or expanded community education, research partnership, participation-readiness, and implementation science activities.
• Adapt to evolving grant requirements, staffing needs, and program priorities; assume other related coordination responsibilities within the scope of the position, as assigned by the CEO Core Manager and in coordination with relevant program leads.
• Other duties as assigned.
  

• Bachelor’s degree in public relations, health sciences, social sciences, health communications, or a related field
• 2 years of experience in a medical office, community outreach, and/or community/practice-based participatory research
• Equivalent combination of education and experience
• All requirements must be met at the time of employment

Preferred Qualifications

• Experience with community engagement, rural health, health education, research programs, higher education, healthcare, or nonprofit organizations.
• Experience coordinating advisory groups, training activities, events, or partnerships across multiple organizations, including group presentations or facilitation.
• Experience maintaining reporting databases or spreadsheets, supporting program evaluation, or using data to improve workflows.
• Familiarity with community-engaged research, clinical and translational science, or communicating research information to nontechnical audiences.

Knowledge, Skills, & Abilities

• High degree of creativity and self-motivation.
• Substantial ability to work both independently and cooperatively with others.
• Ability to manage multiple projects concurrently.
• Ability to combine pieces of information to form general rules or conclusions.
• Ability to recognize when something is wrong or is likely to go wrong.
• Skilled at developing and managing relationships with diverse communities and individuals
• Experience and skilled in standard office computing and computer software applications (e.g., Microsoft Office applications particularly including Outlook, Word, Excel, and PowerPoint).
• Skilled in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Skilled in monitoring and assessing performance of yourself, other individuals, or organizations to make improvements to take corrective action.
• Skilled at building and maintaining positive relationships with faculty, staff, and administrators involved in sponsored research.
• Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting extramurally sponsored projects.
• Skilled at operating effectively in a fast-paced, high-volume environment & meet deadlines.
• Skilled to prepare comprehensive reports and present ideas clearly and concisely.
• Proficient in the latest Microsoft applications such as Word, Excel, Adobe conversion