Talent Acquisition Coordinator

Overview

Corgan is actively recruiting a Talent Acquisition Coordinator to join our Dallas office. This role is ideal for a highly organized, proactive, and service-oriented professional who thrives in a fast-paced environment and brings a focused drive to deliver results. As a key member of the Talent Acquisition team, the Talent Acquisition Coordinator plays an important role in creating an exceptional candidate and hiring manager experience while supporting experienced hiring, University Recruiting, recruiting operations, and team initiatives. This individual will manage high-volume scheduling and candidate communications, coordinate interview logistics and travel, support university recruiting programs and events, maintain recruiting workflows, and contribute to projects focused on improving our recruiting processes and systems.

The ideal candidate demonstrates strong attention to detail, excellent time management, sound judgment, and the ability to effectively prioritize competing demands. We are looking for someone who takes ownership, anticipates needs, follows through on commitments, and is motivated to continuously expand their knowledge and responsibilities within Talent Acquisition.

Responsibilities

Candidate & Interview Coordination

• Deliver an outstanding candidate experience throughout the recruiting process through responsiveness, professionalism, accuracy, and attention to detail.
• Own high-volume interview scheduling for experienced hiring and University Recruiting, including recruiter phone and video screens.
• Coordinate virtual and onsite interviews with recruiters, hiring managers, business leaders, and interview teams across multiple schedules and time zones.
• Coordinate candidate travel and interview logistics, including itineraries, scheduling changes, onsite arrangements, and related communications.
• Own timely and professional candidate communication regarding interviews, scheduling, travel, and next steps.
• Anticipate scheduling challenges, proactively resolve conflicts, and maintain a strong sense of urgency to keep the recruiting process moving.
• Provide interview and scheduling support across the Talent Acquisition team as business needs and priorities evolve.

Recruiting & Talent Acquisition Support

• Support recruiters throughout the recruiting lifecycle, including sourcing support, applicant review, interview coordination, candidate pre-screens, candidate workflow management, and offer coordination.
• Partner with Talent Acquisition team members and internal clients to support the identification, evaluation, and selection of top talent.
• Develop strong working relationships with hiring managers and internal partners while providing timely updates and a high level of service.
• Maintain accurate and timely candidate information, recruiting activity, and workflow status within the applicant tracking system.
• Manage multiple Talent Acquisition and University Recruiting email inboxes, ensuring daily review, timely responses, appropriate follow-up, and escalation of high-priority items.
• Balance multiple priorities and deadlines while demonstrating strong time management, sound judgment, and a focused drive to deliver high-quality work.

University Recruiting & Programs

• Support Corgan’s firm-wide University Recruiting and Programs efforts throughout the recruiting cycle.
• Maintain the university recruiting calendar and coordinate career fairs, campus events, interviews, office visits, and other university programming.
• Manage event logistics, including registrations, schedules, candidate communications, recruiting materials, shipping, and other event-related needs.
• Support University Recruiting interview scheduling and candidate communications during high-volume recruiting periods.
• Partner with the University Recruiting team to provide a consistent, organized, and professional experience for students, candidates, university partners, and internal participants.

Recruiting Operations, Systems & Projects

• Participate in Talent Acquisition projects and initiatives, including ATS implementation, system testing, enhancements, documentation, and adoption efforts.
• Develop, maintain, and update recruiting processes, documentation, templates, resources, and standard operating procedures.
• Identify and recommend opportunities to improve recruiting workflows and the candidate and hiring manager experience, with particular attention to interview scheduling and candidate travel.
• Create and own recurring Talent Acquisition metrics, reports, and presentations, ensuring information is accurate, organized, and delivered on schedule.
• Support process improvement initiatives that increase consistency, efficiency, and scalability across Talent Acquisition.
• Manage assigned projects by organizing deliverables, maintaining timelines, tracking dependencies, and driving follow-up through completion.
• Handle confidential candidate, employee, and business information with appropriate discretion.
• Perform other duties and projects as assigned.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience. Recent graduates interested in building a career in Talent Acquisition are encouraged to apply.
• 2+ years of recruiting coordination, Talent Acquisition, HR, administrative, project coordination, or related experience preferred.
• Excellent verbal, written, and interpersonal communication skills.
• Exceptional time management, organization, and prioritization skills, with the ability to successfully manage multiple priorities, shifting deadlines, and high-volume work.
• Focused drive to deliver, with a demonstrated sense of ownership, urgency, accountability, and follow-through.
• Ability to independently prioritize work while recognizing when an issue requires escalation.
• Proven ability to quickly build trust and professional relationships with candidates, hiring managers, recruiters, peers, and HR partners.
• Strong attention to detail and commitment to accuracy, particularly when coordinating complex interviews, schedules, and candidate travel.
• Strong technical and business acumen with experience or interest in applicant tracking systems, recruiting technology, Microsoft Outlook, Excel, PowerPoint, Teams, and related tools.
• Ability to work with recruiting metrics and reporting, including collecting, organizing, interpreting, and communicating data.
• Interest in process improvement, recruiting operations, technology, and developing more efficient ways of working.
• Ability to effectively manage multiple shared email inboxes while maintaining appropriate response times and follow-through.
• Adaptable and solutions-oriented, with the ability to remain composed and effective when priorities, schedules, or business needs change.
• Demonstrated discretion and ability to appropriately handle confidential information.
• Must be able to work onsite five days per week in Corgan’s Dallas office.

This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our commitment to the highest standards of professional ethics is unwavering. Our passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other. Corgan promotes a healthy work-life balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

Join Corgan and help make amazing places at a place that makes you amazing!

*Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio or review of your application will be delayed. *

EOE/M/F/Disability/Vet

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