Small Claims Division - Scheduling Clerk
Fort Wayne, IN, United States11h ago
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Key details
- Location
- Fort Wayne, IN, United States
- Work style
- Onsite
- Function
- Finance & Accounting
- Focus area
- other
- Posted
- 11h ago
Skills
copierscustomer servicemicrosoft officetyping
About the role
Allen County
Job Description
SCHEDULING CLERK
Department: Superior Court- Small Claims Division FLSA Status: Non-exempt
Classification/Level: B2 Date: 5/2023
Under the direction of the Small Claims Division Magistrate, the Scheduling Clerk is responsible for filing and scheduling new claims. This is an employee-at-will position. This position is covered under the Superior Court Employee Handbook.
ESSENTIAL FUNCTIONS:
Responsible for scheduling all Small Claims hearings.
Responsible for processing Alias Claims, proceeding supplemental, and Contempt of Court filings.
Prepares and reviews the daily judicial court calendar.
Responsible for answering the phones, giving directions, and responding to procedural questions from office visitors.
Prints and posts court calendars.
Responsible for typing orders and docket entries and pulling files for claims.
Performs all other duties as assigned, including overtime as required.
REQUIREMENTS:
High School Diploma or GED
Strong customer service skills
Ability to use Quest, Odyssey, protective order registry, and other court related software preferred
Strong organizational skills
Ability to work in the midst of frequent interruptions
Ability to maintain strict confidentiality
Ability to use scanner, copier, fax, multi-line telephone and other job related equipment
Strong computer skills with the ability to use Microsoft Office and other job related software
DIFFICULTY OF WORK:
The Scheduling Clerk routinely schedules Alias Claims, proceeding supplemental, and Contempt of Court filings. Knowledge of prescribed procedures and routines are required when scheduling all Small Claims filings.
RESPONSIBILITY:
The Scheduling Clerk follows standardized practices and procedures when preparing and reviewing the daily judicial court calendar. Errors in work are revealed through adverse effects on subsequent operations.
PERSONAL WORK RELATIONSHIPS:
The Scheduling Clerk works with judicial staff, attorneys, the Sheriff Department, other professionals, and the general public when serving as the Scheduling Clerk for the Small Claims Division of Allen County Superior Court.
WORKING CONDITIONS:
The Scheduling Clerk works in a standard office setting with frequent sitting and some lifting of up to twenty pounds, bending, pushing and/or pulling loads, reaching over head, kneeling, and crawling. Some typing, monitoring equipment, and exposure to noise and frequent attention to detail are to be expected.
SUPERVISION:
None
LICENSING:
None
IMMEDIATE SUPERVISOR:
Small Claims Magistrate
HOURS:
Monday-Friday; 37.5 hours/week; Overtime as required
EEO CATEGORY:
0106
WORKERS’S COMP CODE:
8820
Job Description
SCHEDULING CLERK
Department: Superior Court- Small Claims Division FLSA Status: Non-exempt
Classification/Level: B2 Date: 5/2023
Under the direction of the Small Claims Division Magistrate, the Scheduling Clerk is responsible for filing and scheduling new claims. This is an employee-at-will position. This position is covered under the Superior Court Employee Handbook.
ESSENTIAL FUNCTIONS:
Responsible for scheduling all Small Claims hearings.
Responsible for processing Alias Claims, proceeding supplemental, and Contempt of Court filings.
Prepares and reviews the daily judicial court calendar.
Responsible for answering the phones, giving directions, and responding to procedural questions from office visitors.
Prints and posts court calendars.
Responsible for typing orders and docket entries and pulling files for claims.
Performs all other duties as assigned, including overtime as required.
REQUIREMENTS:
High School Diploma or GED
Strong customer service skills
Ability to use Quest, Odyssey, protective order registry, and other court related software preferred
Strong organizational skills
Ability to work in the midst of frequent interruptions
Ability to maintain strict confidentiality
Ability to use scanner, copier, fax, multi-line telephone and other job related equipment
Strong computer skills with the ability to use Microsoft Office and other job related software
DIFFICULTY OF WORK:
The Scheduling Clerk routinely schedules Alias Claims, proceeding supplemental, and Contempt of Court filings. Knowledge of prescribed procedures and routines are required when scheduling all Small Claims filings.
RESPONSIBILITY:
The Scheduling Clerk follows standardized practices and procedures when preparing and reviewing the daily judicial court calendar. Errors in work are revealed through adverse effects on subsequent operations.
PERSONAL WORK RELATIONSHIPS:
The Scheduling Clerk works with judicial staff, attorneys, the Sheriff Department, other professionals, and the general public when serving as the Scheduling Clerk for the Small Claims Division of Allen County Superior Court.
WORKING CONDITIONS:
The Scheduling Clerk works in a standard office setting with frequent sitting and some lifting of up to twenty pounds, bending, pushing and/or pulling loads, reaching over head, kneeling, and crawling. Some typing, monitoring equipment, and exposure to noise and frequent attention to detail are to be expected.
SUPERVISION:
None
LICENSING:
None
IMMEDIATE SUPERVISOR:
Small Claims Magistrate
HOURS:
Monday-Friday; 37.5 hours/week; Overtime as required
EEO CATEGORY:
0106
WORKERS’S COMP CODE:
8820