Senior Program Coordinator

TITLE: Senior Program Coordinator (HIV/TB)
TEAM/PROGRAMME: Global Fund LOCATION: Yangon, Head Office
Number of Position: 2
GRADE: NAT - 3 CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING:

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE
The post holder is responsible for liaising with Sub-Recipients, technical assistance, quality assurance and technical support for prevention, care, treatment and support to Sub-Recipients under the Global Fund HIV and TB grants.

SCOPE OF ROLE:

Reports to: Program Manager HIV and TB (GFATM)
Direct Reports: None
Financial Approval: No financial approval
External Representation: Represent when required Save the Children’s thematic programme under GFATM to government, the UN and other international agencies.
Travel: Frequent (up to 6 days per month)

KEY AREAS OF ACCOUNTABILITY

Scope, complexity, and impact on Decision Making

• Support Program Managers in analyzing results of SRs’ work plans, implementation progress and budget expenditure on semi-annual basis along with Progress Update and Disbursement Report (PUDR), and make recommendations to Program Managers for further actions
• Regular follow up of recommendation and correction action plan of SRs in subsequent reports and/or during field visits.
• Ensure effective and efficient management and optimal use of resources in compliance with SC and GFATM’s policies and guidelines.
• With the guidance of Program Managers, explore opportunities for improvement to existing initiatives, and/or other initiatives in thematic area, particularly in relation to any future GFATM rounds engagement but also maintain close coordination and synergy with other HIV and TB stakeholders from diverse funding sources.
• Maintain a strong strategic overview of the thematic area in the context of Myanmar, and be aware of evolving international standards/guidance and able to implement state-of-the-art technical and programmatic approaches in prevention and treatment of HIV and TB

Responsibilities
• Monitor the progress of program activities on a monthly basis with a focus on program quality, targets/achievements of the activities; update accordingly and support Program Managers in developing the improvement plan and program strategy to SRs
• Support Program Managers to ensure that reporting formats, implementation guidelines and monitoring checklists are developed and updated regularly
• Conduct monitoring visits to SR project sites and ensure not only the technical competencies of project activities but also the project is on track to SC/GFATM expectation and prepare visit reports in order to disseminate to relevant SR and interested stakeholders
• Under the Guidance of Program Managers, work closely with different functional departments to ensure the program is on track to overall program objectives such as checking and validation of SR yearly forecasting data, review stock report against the program data, review e-health activities (Enhance Outreach and My Right dashboard)
• Support Program Managers in reviewing budgets and work plans semi-annually of SRs and clarify variances on overspending and underspending and suggest corrective actions to Program Managers.
• Provide proper data analysis and report to Program Managers regarding specialized thematic area of HIV and TB program
• Support Program Managers in reviewing proposed budget changes and reprioritization based on operation context in relation to SR proposal and recommend approval or disapproval with justifications
• Facilitate training to SRs (if requested by SRs)

External Representation and Communication
• Represent Save the Children’s thematic programme under GFATM to government, the UN and other international agencies when required.
• Represent SC PR and participate in HIV and TB technical working groups, upon request from supervisors.
• Support Program Managers in organizing and participation in technical meetings with SRs to share ideas, update progress, cross learning between SRs, and to address programmatic shortfalls
• Under the direction of Program Managers, ensure effective coordination with different functional departments across the GFATM unit within Save the Children and conduct regular meetings to identify and address any key issues or challenges in a timely and systematic manner.
• Coordinate closely with the assigned SRs to address the challenges and anticipate the potential risk of program implementations.

Child safeguarding
• Ensure full understanding of the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.
• Conduct in accordance with the rules of the Child Safeguarding Policy, in both personal and professional lives – which includes reporting suspicions of child abuse.
• Promote the message of child safeguarding to colleagues in other organizations, children in their own and beneficiary families, and community members in general

BEHAVIOURS (Values in Practice)

Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children
PERSON SPECIFICATION

• Demonstrated skills, experience, and knowledge in HIV and TB especially in prevention, harm reduction, care & treatment interventions.
• Must have University degree in Medicine (MD/MBBS), preferably with master’s degree in public health, Public Administration or other related area
• Minimum 3-5 years’ experience of steadily increasing seniority/level of responsibility including at least 3 years of experience in HIV and TB program management
• Experience and knowledge of effective financial and budgetary control and managing grants is an asset.
• Willingness and experience in effectively working with marginalized populations including PLHIV, MSM, TG, FSW and PWID and ensuring their meaningful involvement in all stages of the programming cycle.
• Ability to analyze information, evaluate options and to think and plan strategically.
• Proven skills facilitating workshops or delivering training.
• In-depth understanding of updated national and international trends and development related to HIV and TB interventions
• Excellent interpersonal, communication and presentation skills.
• Excellent skill in MS office application, particularly Word, Excel, and PowerPoint
• Fluency in written and spoken English.
• Ability and willingness to travel domestically as assigned

General:
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:
• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring
• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.