Senior Payroll Analyst & Administrator

Accountabilities

In this role, you will manage payroll processing, maintain accurate employee compensation records, and ensure compliance across multiple jurisdictions. Your main responsibilities will include:

• Process accurate and timely bi-weekly payrolls for employees across 15 U.S. locations and 2 Canadian locations using Ceridian Dayforce.

• Review and validate employee timekeeping records and data downloaded from electronic timekeeping systems at remote locations to ensure completeness and accuracy.

• Coordinate with local and state tax authorities regarding wage garnishments, responding to inquiries and completing required documentation.

• Monitor and audit payroll transactions, including paid time off (PTO) payouts, disability payments, leave payments, incentive compensation, court orders, garnishments, and other deductions.

• Submit required payroll reporting for 401(k) and Flexible Spending Account (FSA) programs to the relevant administrators after payroll processing.

• Collaborate directly with Human Resources People Business Partners at different locations to investigate and reconcile payroll discrepancies.

• Generate customized payroll reports to support analysis of transactions and activities processed through the payroll system.

• Reconcile payroll reports against payroll data for each pay period and prepare quarterly and year-end payroll reconciliations.

• Support the review and analysis of payroll outputs by providing accurate data, reports, and supporting documentation.

• Investigate and resolve payroll-related payment concerns raised by employees, end users, and leadership.

• Contribute to payroll system configuration improvements through recommendations, testing, validations, and process reviews.

• Complete additional payroll-related projects and assignments as requested by management.

Requirements

The ideal candidate is a detail-oriented payroll specialist with extensive experience managing complex payroll operations across the United States and Canada. You should bring the following qualifications and technical capabilities:

• Associate's degree required or equivalent relevant professional experience; Bachelor's degree preferred.

• At least 5 years of payroll administration experience covering both the United States and Canada.

• Minimum of 3 years of experience processing payroll for both exempt and non-exempt employees.

• Previous experience managing payroll operations for organizations with more than 1,000 employees.

• Strong understanding of payroll administration, deductions, garnishments, tax requirements, and reconciliation processes.

• Proficiency in Microsoft Office, particularly Microsoft Excel, with strong data analysis and reporting capabilities.

• Hands-on experience with medium- to large-scale cloud-based payroll platforms, such as Ceridian Dayforce, ADP, SAP, or Workday.

• Ability to review payroll data, identify discrepancies, and implement appropriate resolutions.

• Strong analytical, organizational, and problem-solving skills, with exceptional attention to detail.

• Excellent communication and interpersonal skills to collaborate effectively with HR teams, employees, administrators, and external authorities.

• Professional proficiency in English.

• Ability to manage multiple priorities, meet strict payroll deadlines, and work independently in a remote environment.

Benefits

• Competitive annual salary ranging from $77,000 to $86,000, depending on experience, qualifications, geographic location, and internal equity.

• Potential short-term and long-term incentive compensation.

• 401(k) retirement savings plan with a 6% employer match, plus an additional automatic 3% employer contribution.

• Medical, dental, and vision insurance coverage starting on the first day of employment.

• Employer-paid short-term and long-term disability insurance.

• Employer-paid life insurance.

• Employee wellness programs, including an Employee Assistance Program (EAP).

• Paid parental leave.

• Fitness and weight-loss reimbursement programs.

• Tuition reimbursement and professional development opportunities.

• 11 paid company holidays.

• Paid vacation and sick leave.

• Fully remote working arrangement.

• Collaborative work environment focused on innovation, teamwork, career development, and work-life balance.