Senior Coordination Officer (SGCP)(P5)

This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

The Division of Concepts and Planning (SGCP) is responsible for the development and promotion of safeguards concepts, approaches and policy at the facility and State level; the development and provision of safeguards training for staff and Member States; strategic planning and the development of resource mobilization priorities; the coordination of Member State Support Programmes and associated research and development activities; and the implementation of the quality management system of the Department.

Main Purpose

Reporting to the Director, the Senior Coordination Officer (SGCP) leads and coordinates divisional programme planning; monitoring and evaluation; financial resource management; governance processes and institutional reporting activities; and strategic and improvement initiatives to support the effective delivery of the Division’s mandate and priorities. The Senior Coordination Officer promotes cross-divisional and departmental collaboration and quality management activities, ensuring the coherent integration of divisional activities while promoting harmonized approaches, and supporting effective decision-making through analysis, coordination and oversight of key programme and management processes.

Role

The Senior Coordination Officer (SGCP) is: (1) an expert analyst, developing, reviewing and evaluating divisional procedures, frameworks, management processes and strategic documentation; (2) a coordinator, serving as the divisional focal point for programme delivery, strategic initiatives, improvement projects and cross-divisional actions; (3) a facilitator ensuring effective coordination, integration and follow-up of activities within the Division and across the Department; (4) an adviser to the Director, management, and divisional staff, providing expert guidance and direction on strategic initiatives and objectives; and (5) a collaborator with internal and external stakeholders on programme delivery, quality management, process improvements and good practices.

Functions / Key Results Expected

Act as the divisional focal point for the planning, coordination, oversight and effective delivery of the Division’s programme of work.

Lead and coordinate strategic initiatives and improvement projects involving SGCP and other Divisions within the Department, ensuring effective stakeholder engagement, implementation, tracking, and timely delivery of project objectives.

Coordinate, plan, analyse, evaluate and oversee reporting on programme and budget activities, including maintaining oversight of financial planning, budget implementation, expenditure monitoring and reporting processes.

Plan and monitor programme delivery and resource utilization to support effective implementation of divisional priorities and objectives.

Develop, implement and assess frameworks, indicators and evaluation processes, including coordinating reporting activities and promoting innovative approaches to streamline, harmonize and strengthen internal planning and execution processes.

Represent the Division on departmental and/or IAEA committees, coordinating divisional contributions and ensuring timely communication and follow-up of relevant actions and decisions.

In close collaboration with the Section for Safeguards Programme Coordination, develop and implement communication approaches and reporting strategies to enhance the understanding and visibility of the Division’s activities and strengthen alignment of SGCP priorities with departmental objectives.

Act as Divisional Quality Manager and ensure the consistent implementation and maintenance of quality management standards, processes and good practices across the Division.

Provide expert advice and guidance to colleagues in the Division regarding improvements in the effectiveness, efficiency and consistency of safeguards implementation.

Competencies and Expertise

Core Competencies(Competency Framework)

Name	Definition
Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork	Actively contributes to achieving team results. Supports team decisions.
Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name	Definition
Client orientation	Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Commitment to continuous process improvement	Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
Judgement/decision making	Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Required Expertise

Function	Name	Expertise Description
Management and Programme Analysis	Analytical Writing Skills	Excellent analytical and presentation skills and demonstrated expertise in writing clear and concise plans, reports, and documents in English.
Management and Programme Analysis	Reporting	Demonstrated expertise in collecting and analysing information from various sources and synthesizing all inputs in a consistent and structured manner for reporting purposes.

Asset Expertise

Function	Name	Expertise Description
Management and Programme Analysis	Project Management	Knowledge of and experience with programme management and performance monitoring including quality management systems and the application of organizational policies and processes in an international environment.
Safeguards	Safeguards System, Basic	Knowledge of IAEA safeguards concepts and practices.

Qualifications, Experience and Language skills

Other - Prince2 or similar certification in project management methodology is an asset.

Master's Degree - Advanced University degree in nuclear or other engineering field, science, mathematics, international relations, business, management or other related field.

Bachelor's Degree - University degree in a stipulated field with two years of additional relevant experience may be considered in lieu of an advanced degree.

Minimum of ten years of working experience in the nuclear or other related field, including contributing to strategic initiatives, project management, and programme planning, implementation, monitoring and reporting.

Strong experience in a coordination role supporting senior management, including in the planning and monitoring of financial utilization.

Demonstrated experience in establishing and leading teams and working groups.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $103165 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 49622*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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