Senior Administrative Assistant
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Key details
- Salary
- $56K–$118K/yr
- Location
- Nashville, TN, United States
- Work style
- Onsite
- Level
- Senior
- Experience
- 3–5 yrs
- Function
- Administrative
- Focus area
- other
- Posted
- 4w ago
Skills
About the role
We’re seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to multiple leaders within OCI. This role requires a sharp, detail-oriented individual with excellent communication skills and a passion for operational excellence, stakeholder management, and employee engagement.
This position goes beyond traditional administrative tasks, offering the opportunity to influence team culture, support organizational planning, and drive execution of key initiatives across a globally distributed team.
Executive Support & Communications
Manage complex, high-volume executive calendars with sound judgment and attention to detail. Prioritize competing requests in line with strategic goals, coordinate across stakeholders and time zones, anticipate scheduling conflicts, protect time for preparation and critical work, and communicate changes promptly and discreetly.
Manage all aspects of executive travel and expense administration, ensuring seamless travel arrangements, proactively resolving itinerary changes, and completing timely, accurate expense reporting in accordance with company policies.
Draft, edit, or manage key internal and external communications while maintaining strict confidentiality.
Track executive interactions and maintain CRM-style records for key external relationships.
Coordinate executive participation in industry events, conferences, and press engagements.
Support internal mobility and succession planning initiatives; help drive onboarding for senior-level hires.
Cross-train with other Executive Assistants to provide redundancy and backup.
Project & Operations Management
Maintain executive dashboards, status trackers, and Confluence pages related to business priorities.