Records Supervisor - IFACSPV

Overview

The Records Manager, creates, implements, and directs the overall Company Records Management program.  The manager is responsible for the administration of all company records stored offsitefor approximately 90 locations and provides records support necessary for daily operations in company and affiliated dental centers.   Position includes monitoring and responding to the help desk ticket system overseeing facility and records requests.   General management and administrative tasks include overall function and management oversight, process development, training, employee supervision and development, copying, scanning, record keeping and filing.

Essential Duties and Responsibilities

• Records Management and Retention:
  1. Develop and implement policies & procedures pertaining to record retention and destruction that conform to federal, state, and corporate policies.
  2. Develop and disseminate record retention guidelines annually to each business unit and Company employees.
  3. Train staff members and coordinate needed training with Learning Development teams on records management policies, records retention and records inventory.
  4. Periodically meet with corporate officers to include Vice Presidents, Legal, Human Resources and Finance, and Information Technology, to identify and review record retention requirements and plans for destruction of records for both on-site and off-site records. Present recommendations for records best practices for review and action.
  5. Exercise discretion and independent decision-making in oversight of the audit process for record destruction and maintains logs and related memorandum for destroyed records.
  6. Process and oversee records requests for off-site records maintenance and retrieval from dental centers and corporate office personnel.