Purchasing and Inventory Specialist

The Role

Responsible for controlling the Inventory area, processing all purchase orders for the clinical and facilities departments.
Responsible for ordering, receiving, distributing supplies around the Miami site, Screening Location, maintaining the inventory system, sourcing and ordering goods on behalf of the Clinical and Facilities teams
To comply & adhere to GCP guidelines and regulations as required of this role

Main Tasks and Responsibilities

Receipt, inventory and stocking of incoming goods, confirming condition upon receipt, and cross checking against purchase order (PO)
Order stock items and ensure stock items are kept above a minimum quantity, forecast usage to ensure items are never depleted and are always available to departments on demand
Carry out stock checks in conjunction with Clinical Scheduling Manager and Facilities Manager as required, reviewing stock levels and identifying changes on demand
Investigate and rectify invoice queries as required by Finance department
Track outstanding orders with suppliers and feedback as appropriate to end users
Source and purchase supplies for facilities and clinical operations (including study specific supplies)
Ensuring all orders are placed and goods received in sufficient time to meet the operational demands of the business
Processing of purchase orders placed through the Focalpoint system (includes checking and amending order details, consolidating orders where possible, placing and chasing orders with suppliers, liaising with end users)
Assisting with Focalpoint induction and refresher training to employees, as required
Preparing and submitting payment requests and providing reports to Finance, as required
Assisting with the preparation of purchasing metrics, as required
Carrying out regular price benchmarking assessments and negotiate prices with suppliers, as required
Meet with primary customers on a quarterly basis to ensure service levels are being met
Provide cover for staff scheduling, participating in weekend rotation
Provide cover for Research Volunteer Liaison (Activities Coordinator), as needed, to monitor volunteer reception area, prepare for admissions and outpatient visits, assisting with discharge of volunteers
Provide general assistance to the Clinical Scheduling Manager as necessary

Job Demands
The job may involve the following:

Very high concentration of work
Strict and tight deadlines
Having to juggle a range of tasks/issues simultaneously
Working in a hazardous environment with high requirement to follow safety procedures
Working outside normal working hours
Needing to respond to client demands

The Candidate

Associate Degree, or equivalent work experience
Computer literate with proficiency in Windows environment
Excellent communication skills
Previous experience in a related role