Project Coordinator

About Vector Atomic:

Vector Atomic, an IonQ company, is building quantum technology to transform navigation, timing, geophysical exploration, and telecommunications. Our team of engineers, scientists, software developers, and operations professionals works together to solve complex challenges and turn bold ideas into real-world solutions. We value collaboration, curiosity, and diverse perspectives, and we give every team member the opportunity to make an immediate impact while growing their skills. If you're excited to work on breakthrough technology in a fast-paced, hands-on environment, we'd love to hear from you.

We are seeking a hands-on Project Coordinator to assist with project management and scheduling, as well as contract administration. To support challenging technical goals, you will take ownership of, and create streamlined processes for, management, tracking, and delivery of programmatic requirements. Working closely with executive leadership and the overall team, your responsibilities will include: (a) program support for Principal Investigators, including report creation and submission, project scheduling/tracking, and program management; (b) taking possession of contract review and administration; (c) distill and convey complex ideas to technical and general audiences; (d) adding structure and efficient processes to our organization while maintaining our get-it-done culture. The ideal candidate is unafraid to dive into new concepts, can handle and prioritize multiple tasks, and has broad experience generating high-quality written and presentation materials.

Location: This role is based onsite at our office in Pleasanton, CA (Bay Area)

Requirements

What You’ll Do

• Work with a team of physicists and engineers to help synthesize and refine content for the target audience
• Create and edit content, including figures, images, and diagrams, for contract deliverables (e.g., monthly and/or quarterly reports – primarily PPT-based)
• Support kickoff, interim, and final review meetings through content creation/scheduling
• Provide scheduling/organization function via weekly deliverable tracker + Project Management software (Smartsheet and Jira)
• Participate in internal and external team calls/meetings/visits
• Contract review (flow down requirements/assist with revision requests/etc.) and tracking; distill and convey requirements to technical team
• Support accounting through creation/submission of invoices
• Contribute to final reports and proposals

What We're Looking For:

• To comply with the US export control laws, Vector Atomic employees must be U.S. citizens (born or naturalized), lawful U.S. permanent residents (i.e. green card holders), and certain categories of refugees, and asylees.
• Strong time management, organizational, problem-solving and analytical skills; able to manage priorities and workflow
• Ability to comb through and edit complex technical details and jargon
• Strong interpersonal skills; discuss/refine complex ideas; negotiate personalities/styles to achieve the best product
• Strong attention to detail; pride in work product
• Proactive; looks for opportunities to make the organization and their co-workers better
• Ability to prioritize, multitask, and deliver high quality work while managing multiple deadlines

Benefits

Vector Atomic values teamwork, open and honest discourse, and work-life balance. We offer competitive compensation and benefits including:

• Platinum-level family health coverage (medical, dental, vision)
• Health and dependent care Flexible Spending Accounts (FSA)
• Employer 401(k) contributions
• 20 days of paid time off & 11 paid holidays
• Paid parental leave
• Fully stocked kitchen

Pay Range

The approximate base salary range for this position is $80,000 to $120,000 per year. The total compensation package includes base, bonus, equity and benefits. It's atypical to be hired at the top end of this range for the role, as actual pay is based on several factors, including job-related knowledge, skills, and experience level.

Vector Atomic is an equal opportunity employer and we welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other classification protected by law.

Vector Atomic does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or HR team.