Project Coordinator at Team Up · Remote

Key details

Location: Remote
Work style: Remote
Level: Mid level
Job type: Full-time
Experience: 2–5 yrs
Function: Operations & Strategy
Focus area: other
Posted: 13h ago

Skills

excelmicrosoft officemicrosoft wordpowerpointproject coordinationproject management

About the role

This is a remote position.

Currently, we are looking for a Project Co-ordinator to join an established telecommunications company, delivering turnkey connectivity services across the UK. With more than 800 employees, the company works with major clients including Virgin Media, Community Fibre, GigaClear and Zayo.

The Project Coordinator will provide day-to-day support to delivery-focused and non-delivery projects by maintaining accurate project information, coordinating documentation and communication, supporting reporting activities, and ensuring that project systems and records remain up to date. The role involves working closely with internal teams, external suppliers, and clients to help projects progress in line with agreed plans, processes, and requirements.

Your Duties

As a project co-ordinator you will be responsible for:

Support delivery teams throughout the project lifecycle by maintaining schedules, trackers, logs, and action lists.
Receive, review, and update project activity information to ensure data accuracy in internal tools.
Create, maintain, and distribute project documentation in line with project, stakeholder, and client requirements.
Maintain accurate records of risks, issues, actions, and changes, escalating concerns or deviations to the Project Manager.
Support the coordination and administration of statutory, permit, and notice activities for delivery-focused projects.
Ensure project records and documentation are accurate, timely, and compliant with governance frameworks, contractual obligations, and internal standards.
Update and maintain project information across internal and external systems, including client and partner platforms.
Support the preparation of daily, weekly, and monthly project reports by collecting data, validating inputs, and updating trackers.
Monitor data consistency across systems, highlight discrepancies and emerging issues, and ensure Fluid/Non-fluid workstacks are managed.
Coordinate information, updates, and documentation between delivery teams, internal departments, external suppliers, and clients.
Respond to routine queries, distribute updates and reports, and escalate issues when necessary.
Support stakeholder and customer engagement through correspondence, meeting coordination, and follow-up actions.
Build and maintain long-term relationships with designated internal and external stakeholders.
Ensure relevant stakeholder information is accurately captured and maintained in the appropriate systems and tools.
Carry out other reasonable duties as requested.

Requirements

2+ years of experience in project coordination, project administration, or operational support.
Understanding of the project lifecycle and core project management controls.
Experience maintaining project trackers, schedules, action logs, documentation, and reports.
Strong organizational skills and ability to manage multiple tasks and deadlines.
High attention to detail and accuracy when handling project information and records.
Experience coordinating communication between internal teams, clients, and external suppliers.
Good knowledge of Microsoft Office, especially Excel, Word, and PowerPoint.
Fluent English.
Flexible, proactive, solutions-focused, and willing to learn new systems and processes.

Nice to have:

APM Project Fundamentals Qualification (PFQ) or equivalent.
PRINCE2 Foundation certification or currently working towards it