Project Controls Assistant
Colombia20h ago
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Key details
- Location
- Colombia
- Work style
- Onsite
- Level
- Entry level
- Experience
- 1–3 yrs
- Function
- Administrative
- Focus area
- other
- Posted
- 20h ago
Skills
accrualsbudgetingcost controlcost trackingdata qualitydocument controldocument management systemerpexcelfinancial controlsfinancial managementfinancial reportingforecastinginvoicingmicrosoft officems projectpower biprimavera p6procoreproject controlsproject coordinationproject managementsapsharepoint
About the role
Project Controls Assistant
About the Role
WSP is seeking a Project Controls Assistant to support project management, financial controls, invoicing, reporting, and coordination activities across complex engineering and infrastructure projects. This position plays a key role in maintaining accurate project data, monitoring budgets and costs, supporting billing processes, and facilitating communication between project teams, clients, consortium partners, and internal stakeholders.
This is a highly collaborative position requiring strong organizational skills, attention to detail, and the ability to manage multiple project administration and financial tracking activities simultaneously.
Key Responsibilities
- Support the preparation and maintenance of project budgets, forecasts, commitments, actual costs, accruals, and financial reports.
- Maintain and update project control tools, billing trackers, financial monitoring systems, and project dashboards.
- Participate in the preparation of progress reports for project leadership, consortium partners, and clients.
- Monitor project budgets, including labor hours, expenses, subcontractor costs, and approved budget adjustments.
- Coordinate project setup activities, including the creation and closure of project codes, charge codes, and financial structures.
- Track, validate, and process employee timesheets, project expenses, and subcontractor costs.
- Support the invoicing process, including invoice preparation, validation, submission, and tracking with clients and consortium partners.
- Maintain project documentation, records, registers, and collaborative workspaces such as SharePoint.
- Prepare project status reports, financial summaries, meeting materials, and management presentations.
- Participate in internal coordination meetings and follow up on action items and project deliverables.
- Facilitate communication and information flow between Project Managers, Project Controls, Finance teams, and other stakeholders.
- Monitor data quality, identify discrepancies, and work with project teams to ensure project information remains accurate and up to date.
- Support project closeout activities and contribute to continuous improvement initiatives within project controls processes.
Required Qualifications
- Bachelor's degree in Business Administration, Finance, Accounting, Engineering, Construction Management, Project Management, or a related field.
- 1-3 years of experience in Project Controls, Project Coordination, Project Administration, Cost Control, Financial Administration, or similar roles supporting capital or infrastructure projects.
- Experience with project budgeting, cost tracking, forecasting, invoicing, and financial reporting.
- Experience maintaining project records, document control systems, and tracking deliverables, action items, and project milestones.
- Proficiency with Microsoft Excel and Microsoft Office Suite.
- Experience using ERP, PMIS, financial, project management, or document management systems.
- Strong analytical, organizational, and problem-solving skills.
- Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment.
- Strong communication and stakeholder coordination skills.
- Experience with SharePoint and Power BI is considered an asset.
Language Requirements
- Advanced French (mandatory), with the ability to communicate professionally with clients, consortium partners, and project stakeholders.
- English is desirable and considered a strong asset.
Preferred Experience
- Experience with tools such as SAP, EcoSys, Primavera P6, Procore, e-Builder, Microsoft Project, or similar project controls platforms.
- Experience supporting large engineering, construction, transportation, infrastructure, or capital projects.
- Knowledge of project financial management, cost control principles, and billing processes.
Project Controls Assistant
About the Role
WSP is seeking a Project Controls Assistant to support project management, financial controls, invoicing, reporting, and coordination activities across complex engineering and infrastructure projects. This position plays a key role in maintaining accurate project data, monitoring budgets and costs, supporting billing processes, and facilitating communication between project teams, clients, consortium partners, and internal stakeholders.
This is a highly collaborative position requiring strong organizational skills, attention to detail, and the ability to manage multiple project administration and financial tracking activities simultaneously.
Key Responsibilities
- Support the preparation and maintenance of project budgets, forecasts, commitments, actual costs, accruals, and financial reports.
- Maintain and update project control tools, billing trackers, financial monitoring systems, and project dashboards.
- Participate in the preparation of progress reports for project leadership, consortium partners, and clients.
- Monitor project budgets, including labor hours, expenses, subcontractor costs, and approved budget adjustments.
- Coordinate project setup activities, including the creation and closure of project codes, charge codes, and financial structures.
- Track, validate, and process employee timesheets, project expenses, and subcontractor costs.
- Support the invoicing process, including invoice preparation, validation, submission, and tracking with clients and consortium partners.
- Maintain project documentation, records, registers, and collaborative workspaces such as SharePoint.
- Prepare project status reports, financial summaries, meeting materials, and management presentations.
- Participate in internal coordination meetings and follow up on action items and project deliverables.
- Facilitate communication and information flow between Project Managers, Project Controls, Finance teams, and other stakeholders.
- Monitor data quality, identify discrepancies, and work with project teams to ensure project information remains accurate and up to date.
- Support project closeout activities and contribute to continuous improvement initiatives within project controls processes.
Required Qualifications
- Bachelor's degree in Business Administration, Finance, Accounting, Engineering, Construction Management, Project Management, or a related field.
- 1-3 years of experience in Project Controls, Project Coordination, Project Administration, Cost Control, Financial Administration, or similar roles supporting capital or infrastructure projects.
- Experience with project budgeting, cost tracking, forecasting, invoicing, and financial reporting.
- Experience maintaining project records, document control systems, and tracking deliverables, action items, and project milestones.
- Proficiency with Microsoft Excel and Microsoft Office Suite.
- Experience using ERP, PMIS, financial, project management, or document management systems.
- Strong analytical, organizational, and problem-solving skills.
- Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment.
- Strong communication and stakeholder coordination skills.
- Experience with SharePoint and Power BI is considered an asset.
Language Requirements
- Advanced French (mandatory), with the ability to communicate professionally with clients, consortium partners, and project stakeholders.
- English is desirable and considered a strong asset.
Preferred Experience
- Experience with tools such as SAP, EcoSys, Primavera P6, Procore, e-Builder, Microsoft Project, or similar project controls platforms.
- Experience supporting large engineering, construction, transportation, infrastructure, or capital projects.
- Knowledge of project financial management, cost control principles, and billing processes.
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