Program Coordinator I - Surgery

The Program Coordinator I is responsible for providing administrative, operational and programmatic support services to an assigned program area. The Program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but is not a department itself. A Program is ongoing, but may have a business cycle.

• Maintain the cleanliness, organization, and overall readiness of the Simulation Center, including training rooms and equipment storage areas.
• Restore and organize the space following educational sessions, meetings, and skills-training activities.
• Coordinate the setup and breakdown of tables, chairs, equipment, and other materials required for scheduled sessions.
• Retrieve and transport supplies from the mailroom, loading dock, or designated storage areas as needed.
• Safely handle and move equipment and materials weighing up to 100 pounds, in accordance with applicable safety procedures and available lifting assistance.
• Provide operational support for early-morning, evening, and other scheduled training sessions, including activities occurring before 9:00 AM or after 5:00 PM.
• Ensure the Simulation Center is appropriately prepared, equipped, and accessible for scheduled educational activities.
• Provide on-site support to facilitate the smooth execution of training sessions and address operational needs as they arise.
• Set up, test, and troubleshoot audiovisual equipment and related technology used during educational sessions, meetings, and demonstrations.
• Provide basic technical support for simulation equipment, including LapSim, VirtaMed, GI Mentor, and the da Vinci robotic surgery platform.
• Assist residents and other users with simulator access, login issues, and basic equipment troubleshooting.
• Identify technical issues requiring additional assistance and coordinate escalation to the appropriate technical support personnel.
• Develop working familiarity with surgical instruments, simulation tools, and equipment used in surgical education.
• Maintain organized storage systems to ensure instruments and supplies are readily accessible and properly prepared for scheduled training activities.
• Learn and apply the specific equipment setup requirements for different surgical skills sessions and simulation-based educational programs.
• Support inventory organization and preparation of training materials as needed.
• Develop proficiency in additional responsibilities, including proctoring Fundamentals of Laparoscopic Surgery (FLS) and Fundamentals of Endoscopic Surgery (FES) skills examinations for internal residents and external trainees, subject to applicable training and authorization requirements.
• Assist with examination preparation, equipment readiness, candidate coordination, and the logistical requirements of scheduled assessments.
• Schedule simulation training appointments for residents
• Distribute appointment reminders, monitor attendance, and maintain accurate participation records.
• Coordinate daily training activities and help ensure that scheduled sessions are properly organized and supported.

• Monitor simulation equipment usage and communicate operational issues that may affect training schedules or equipment availability.

• Bachelors Degree or an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
• None required, but 1-2 years administrative experience preferred

Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine

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About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

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