Production Planning Coordinator

General Description:
The Production Control Coordinator is responsible for coordinating daily production scheduling activities, maintaining work orders, monitoring material readiness, tracking production priorities, and facilitating communication between Operations, Purchasing, Quality, Receiving, and Production teams. This position supports the execution of production plans by ensuring accurate system data, timely reporting, and cross-functional alignment to meet customer delivery requirements.
The Production Control Coordinator plays a key role in maintaining production flow, resolving scheduling issues, and supporting operational efficiency within the manufacturing facility.
Specific Responsibilities & Duties:
Production Coordination

Maintain and distribute daily and weekly production schedules.
Coordinate production priorities with Operations and Production teams.
Monitor schedule adherence and communicate delays or changes to impacted departments.
Support daily production meetings by preparing schedules, reports, and status updates.
Assist in coordinating manufacturing activities to support customer delivery requirements.

Work Order Administration

Create, release, update, and close production work orders.
Process test, sample, rework, and deviation work orders as required.
Maintain accurate work order status and production comments.
Ensure production transactions are processed accurately and timely

Material Readiness Coordination

Review material shortages impacting scheduled production.
Generate and distribute shortage and priority material reports.
Follow up with Purchasing, Receiving, and Quality teams regarding critical materials.
Monitor status of incoming materials to support scheduled manufacturing activities.
Escalate potential risks affecting production schedules

Reporting & System Maintenance

Generate daily, weekly, and monthly production reports.
Monitor action messages, expedite requests, cancellations, and schedule adjustments.
Update planning spreadsheets and tracking tools.
Ensure reporting accuracy and timely communication of production status

Cross-Functional Support

Serve as a liaison between Production, Compounding, Purchasing, Quality, Warehouse, and Product Development teams.
Coordinate activities necessary to support new product trials and sample requests.
Assist in resolving production scheduling and material availability issues.
Support continuous improvement initiatives related to planning and scheduling processes

Qualifications:

High school education or equivalent preferred.
2+ years’ experience in a manufacturing environment in a planning or production related capacity.
2-5 years of manufacturing, production coordination, scheduling, planning support, inventory control, warehouse coordination, or operations experience.
Experience in cosmetics, personal care, contract manufacturing, food, beverage, or regulated manufacturing preferred.
Strong Microsoft Excel skills.
Strong organizational and follow-up skills.
Excellent attention to detail.
Effective written and verbal communication skills.
Ability to manage multiple priorities simultaneously.
Strong collaboration and problem-solving abilities.
Ability to work effectively in a fast-paced manufacturing environment.
Bilingual English/Spanish preferred

Work Environment:

Noise level is low to moderate.
Lighting level is low to moderate.