Procurement and Supply Chain Coordinator

Description

About Us

Founded in the 1930s and proudly based in Westport, Massachusetts, Mid-City Scrap is one of New England's most established and trusted names in metal recycling. We provide comprehensive recycling services across the region, specializing in both ferrous and non-ferrous metals.

What We Offer

· Low-cost Medical, Dental and Vision insurance

· Company paid life insurance, AD&D, short term disability with additional voluntary life and disability insurance options

· Generous paid vacation

· 9 Paid holidays

· Company match 401(k) and safe harbor

· Weekly pay schedule

· Unlimited growth opportunities

About the Position

The Procurement & Supply Chain Coordinator is responsible for supporting maintenance and facility operations through timely procurement, tracking, organization, and inventory management of parts, equipment, supplies, and services. Reporting to Maintenance and working closely with Operations, and Accounting, this position coordinates purchasing activities from initial request, and research through purchase order and invoice reconciliation. The role maintains accurate parts and equipment inventory records, helps ensure critical maintenance items are available when needed, monitors purchasing activity, and develops strong working relationships with suppliers and service providers.

This position is well suited for someone who is highly organized, comfortable working in both office and industrial environments, and capable of balancing cost, availability, equipment downtime, and operational urgency when sourcing materials.

Key Responsibilities

• Source and purchase maintenance parts, repair components, equipment, tools, shop supplies, consumables, and other operational materials.
• Obtain and compare vendor quotes considering price, availability, lead time, freight, quality, and operational requirements.
• Work with maintenance manager, develop scopes of work for more complex maintenance tasks that may require third party proposals
• Prepare and process purchase orders and maintain supporting purchasing documentation.
• Coordinate emergency and time-sensitive purchases associated with equipment breakdowns and operational needs.
• Research alternative suppliers, replacement parts, and equivalent products when standard items are unavailable or have excessive lead times.
• Maintain vendor contact information, pricing information, purchasing history, and applicable supplier documentation.
• Develop productive relationships with local and national vendors, equipment dealers, manufacturers, repair facilities, and industrial suppliers.
• Maintain accurate inventory records for maintenance parts, components, tools, equipment, and supplies.
• Monitor minimum/maximum inventory levels and reorder points for frequently used and critical spare parts.
• Perform routine cycle counts and assist with periodic physical inventories.
• Assist with procurement for heavy industrial equipment such as shredders, conveyors, hydraulic systems, mobile equipment, loaders, excavators, material handlers, trucks, trailers, and facility systems, as applicable.
• Work closely with accounting to support accurate purchase order, receiving, invoices, and vendor documentation.
• Travel to local shops and vendors using a company vehicle to pick up parts as needed.

Requirements

• 2+ years of purchasing, procurement, inventory control, maintenance administration, parts management, or related experience preferred.
• Valid license and clean driving record to support local travel and use of company vehicles.
• Experience in manufacturing, recycling, construction, fleet, heavy equipment, industrial maintenance, or similar environment strongly preferred.
• Familiarity with mechanical, hydraulic, electrical, automotive, diesel, or heavy-equipment parts is highly desirable.
• Experience collaborating with vendors and obtaining competitive quotations.
• Experience with purchase orders, receiving, inventory records, and invoice reconciliation.
• Proficiency with Microsoft Excel, Outlook, and general business software.

Working Conditions

• Work is performed in both office and industrial scrap-recycling environments.
• Ability to lift, carry, and stock items weighing up to 20 pounds on a regular basis.
• Ability to climb stairs to access the warehouse area to locate, retrieve, stock, and organize parts.
• Ability to stand, walk, bend, reach, and move throughout the maintenance shop, warehouse, and yard as needed.
• Must be able to work in an active industrial / metal recycling environment, including exposure to dust, noise, temperature changes, and heavy equipment traffic.
• Must wear required personal protective equipment (PPE) as designated by company policy.

PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

All U.S. applicants must be 18 years of age.

An offer of U.S. employment by Mid-City Scrap LLC is contingent on the satisfactory completion of a post-offer drug screen and background check.

As an Equal Opportunity Employer, Mid City Scrap does not discriminate based on race, religion, color, sex, marital status, disability status, national origin or ancestry, veteran status, age, prior industrial.

injury, sexual orientation, genetic information, or any other protected status under local, state, or federal law.