PM Administrative Assistant
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Key details
- Location
- Winchester, VA, United States
- Work style
- Onsite
- Level
- Entry level
- Function
- Administrative
- Focus area
- other
- Posted
- 6d ago
Skills
excelmeeting minutesmicrosoft officemicrosoft wordoutlook
About the role
Responsibilities
Prepare and distribute Project Management status report meeting minutes.
Maintain project start and completion dates within Viewpoint.
Complete subcontractor/vendor prequalification packages and assist the Sales team with Requests for Proposals (RFPs).
Track and report transportation efficiency metrics.
Track and report erection efficiency metrics.
Submit, monitor, and manage FAA permit applications.
Maintain electronic filing systems and organize project-related documentation.
Initiate, manage, and close equipment rental agreements.
Compile and assemble data for production tracking and reporting.
Assist with booking notifications and project turnover meetings.
Monitor and maintain company spare and loaner vehicle records.
Track CIP and erection materials throughout project lifecycles.
Perform other administrative duties as assigned.
Characteristics
Friendly, professional, and customer-service oriented.
Strong verbal and written communication skills.
Excellent phone and interpersonal communication skills.
Strong organizational and time-management abilities.
Ability to prioritize and manage multiple tasks simultaneously.
Detail-oriented with a commitment to accuracy.
Ability to maintain a professional and organized work environment.
Adaptable and able to respond effectively to changing priorities, schedules, and processes.
Education and Technology
High school diploma or equivalent required.
Associate's or Bachelor's degree preferred.
Virginia Notary Public certification preferred, or the ability to obtain certification upon hire
Friendly and customer-focused
Clear and effective verbal and written communication skills
Outstanding phone etiquette
Strong organization skills
Able to handle and prioritize multiple tasks
Maintain neat and professional work area
Proficient in Microsoft Office, including Word, Outlook, and Excel
Able to adapt to changes in work schedules, tasks, or processes
Work Environment
Office environment
Monday – Friday
Prepare and distribute Project Management status report meeting minutes.
Maintain project start and completion dates within Viewpoint.
Complete subcontractor/vendor prequalification packages and assist the Sales team with Requests for Proposals (RFPs).
Track and report transportation efficiency metrics.
Track and report erection efficiency metrics.
Submit, monitor, and manage FAA permit applications.
Maintain electronic filing systems and organize project-related documentation.
Initiate, manage, and close equipment rental agreements.
Compile and assemble data for production tracking and reporting.
Assist with booking notifications and project turnover meetings.
Monitor and maintain company spare and loaner vehicle records.
Track CIP and erection materials throughout project lifecycles.
Perform other administrative duties as assigned.
Characteristics
Friendly, professional, and customer-service oriented.
Strong verbal and written communication skills.
Excellent phone and interpersonal communication skills.
Strong organizational and time-management abilities.
Ability to prioritize and manage multiple tasks simultaneously.
Detail-oriented with a commitment to accuracy.
Ability to maintain a professional and organized work environment.
Adaptable and able to respond effectively to changing priorities, schedules, and processes.
Education and Technology
High school diploma or equivalent required.
Associate's or Bachelor's degree preferred.
Virginia Notary Public certification preferred, or the ability to obtain certification upon hire
Friendly and customer-focused
Clear and effective verbal and written communication skills
Outstanding phone etiquette
Strong organization skills
Able to handle and prioritize multiple tasks
Maintain neat and professional work area
Proficient in Microsoft Office, including Word, Outlook, and Excel
Able to adapt to changes in work schedules, tasks, or processes
Work Environment
Office environment
Monday – Friday