Personal Care Home Administrator

FUNCTION: Responsible for the overall management, leadership and growth of the facility. Plans, develops, directs, monitors and supports all operational, administrative, clinical, human resources, customer service and fiscal activities for the facility’s programs and services so as to ensure quality and consistency with company standards. Actively promotes the mission, philosophies and beliefs of The Arbors at St. Barnabas in all daily interactions.

SUPERVISOR: Director of Personal Care Operations and Executive Director of Clinical Services

QUALIFICATIONS:

Minimum Qualifications:

• Knowledge of regulatory standards and compliance requirement.
• Freedom from illegal use of drugs.
• Freedom from use of and effects of use of drugs and alcohol in the work place.
• Working knowledge of personal computer and software applications used in job functions (word processing, graphics, databases, spreadsheets, etc.)
• Excellent ability to supervise, instruct and motivate others.
• Strong organizational and analytical skills; oral and written communication skills.
• Demonstrated ability in independent functioning and strong leadership.

Education and/or Experience:

• High school diploma.
• Personal Care home administrator training certification.

Certificates, Licenses and Registration:

• Current certificate for Personal Care Home Administrator

Language Skills:

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to write reports, business correspondence and policy & procedure manuals.
• Ability to effectively present information and respond to questions from groups of executives, managers, clients, customers and the public.

Reasoning Ability:

• Ability to define and solve problems, collect data, establish facts and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in statistical or diagram form and deal with several abstract and concrete variables.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Operations:

• Promote the philosophy, mission and objectives of The Arbors at St. Barnabas to customers outside the facility.
• Establish financial and programmatic goals for the facility and conduct an annual evaluation of goal achievement.
• Provide input into the annual operating budget.
• Monitor monthly performance of facility in relation to the budget and intervene as needed.
• Recruit, hire and provide orientation/training for a sufficient number of qualified staff to carry out facility programs and services.
• Interpret and assure implementation of governing board policies and procedures.
• Schedule regular meetings with direct report staff to provide supervision, assure communication and monitor facility operations.
• Conduct and document annual performance evaluations on each direct report staff.
• Maintain and guide the implementation of facility policies and procedures in compliance with corporate, state, federal and other regulatory guidelines.
• Prepare and submit reports on facility’s quality improvement process.
• Ensure that the quality and appropriateness of patient care meets or exceeds company and industry standards.
• Ensure that all services are in compliance with state and federal, legal, regulatory, accreditation and reimbursement guidelines.
• Support program development activities with the marketing staff for the purpose of introducing new and relevant services for the persons served in the community.
• Ensure a safe, clean and comfortable environment for patients, visitors and staff.
• Maintain a file for and monitor incident reports.
• Attend and/or conduct facility meetings as required to carry out responsibilities.
• Promote optimal communication among staff members, referral sources, physicians and patients.
• Attend corporate management meetings as required.
• Assure adequate preparation for and participate in regulatory compliance surveys.
• Maintain effective relationships and open communication with patients, families, staff, contractors and the outside community.
• Access continuing education opportunities appropriate to responsibilities.
• Participate in quality improvement activities, which reduce cost and increases efficiency through improved systems and processes.
• All other duties, as assigned.

Leadership:

• Demonstrate willingness to take risks
• Generate new ideas for change
• Evaluate and recognize priorities
• Select effective team members
• Challenge others to learn
• Keep current and integrate new information