Personal Assistant

On behalf of our client, a well-established Pharmaceutical Distributor, we are seeking to recruit a Personal Assistant to provide comprehensive administrative, organizational, and operational support to the company and its Owner.

The ideal candidate will combine excellent command of the English language with strong organizational and multitasking skills, discretion, adaptability, and a proactive approach to supporting both the Owner and the wider business.

Key Responsibilities

• Provide day-to-day administrative, secretarial, and organizational support to the Owner and the company
• Manage correspondence, documentation, filing, appointments, reminders, and other administrative matters
• Organize and follow up on key obligations, deadlines, renewals, payments, and pending matters, ensuring timely completion
• Coordinate personal administrative matters on behalf of the Owner with a high level of confidentiality and discretion
• Oversee administrative matters related to personal vehicles, including service appointments, insurance renewals, and other relevant requirements
• Coordinate matters related to real estate and properties, liaising with technicians, contractors, service providers, and other external partners as required
• Support the processing and monitoring of company and personal payments, ensuring accuracy and timely completion
• Assist with basic accounting and finance-related activities, including the organization of invoices, receipts, payment records, and supporting documentation
• Liaise with the company’s accounting team, banks, suppliers, public authorities, and other external partners when required
• Support the smooth and efficient day-to-day operation of the office and address administrative needs as they arise
• Handle sensitive and confidential information with the utmost discretion and professionalism
• Undertake ad hoc administrative, operational, financial, and personal tasks in line with the evolving needs of the Owner and the company

Requirements

• Bachelor’s degree in Business Administration or a related field
• Previous experience as a Personal Assistant, Executive Assistant, Office Administrator, Secretary, or in a similar administrative role will be considered an asset
• Good understanding of administrative procedures, with familiarity with basic accounting and financial processes
• Excellent written and verbal communication skills in Greek and English
• Very good command of MS Office, particularly Excel, Word, and Outlook
• Flexible and hands-on approach, with a genuine willingness to support a broad range of business and personal requirements
• Excellent organizational and time-management skills, with the ability to effectively manage multiple priorities
• High degree of responsibility, reliability, and ownership of assigned tasks
• High standards of confidentiality, discretion, integrity, and professional conduct
• Proactive and solution-oriented mindset, with the ability to work independently and take initiative
• Strong interpersonal and coordination skills when dealing with suppliers, contractors, service providers, and other external partners

In accordance with the EU Pay Transparency Directive (EU) 2023/970, compensation details for this position will be communicated to candidates by our consulting team at an appropriate stage prior to the interview process.