Payroll/HR Systems Coordinator & Staff Accountant (47506)

Job Title: Payroll/HR Systems Coordinator & Staff Accountant

Reports to: Manager of Talent Acquisition and HRIS Administration and Director of Finance

FTE: 1.0 total: 0.5 Payroll/HR Systems, 0.5 Staff Accounting

Location: Seton Catholic Schools

Employment Classification: 12-month, full-time; exempt status

Seton Catholic Schools is the Archdiocese of Milwaukee’s model for K-8 parish schools in Greater Milwaukee. The Seton Family of Catholic Schools serves 3,600 students at 15 schools in 2025-26 and plans to grow to more than twenty schools serving over 5,000 students. The Seton model is built on Catholic identity and delivers effective governance, strong urban teaching methods, teacher and leader talent development, centralized business operations, and active engagement with families in our neighborhoods.

Job Summary.

This combined role bridges Seton’s HR and Finance teams. Half of the position manages employee demographic and payroll data in Paycom, new hire setup, and HR compliance. The other half applies accounting principles to record financial information, reconcile accounts, and support month-end close and the annual audit. Because the role sits at the point where payroll data becomes financial data, the incumbent helps ensure payroll is accurate from setup through the general ledger.

Key Responsibilities: Payroll and HR Systems (0.5 FTE)

Employee Demographic and Payroll Data

• Ensure the correct setup and management of employee demographic and payroll data in Paycom.
• Serve as the primary point of contact with the vendor for problem resolution on employee demographic and payroll data.
• Work with Seton’s finance team to ensure payroll is completed accurately and efficiently.
• Serve as the Paycom subject matter expert for demographic and payroll data, contracts, employment agreements, and personnel action forms (PAFs), providing training and support to employees, managers, and partners.
• Recommend improvements to Paycom processes to increase accuracy and efficiency.
• Elevate issues to the appropriate HR team member when necessary.

Compliance, Records, and Employee Support

• As directed, issue contracts and letters of employment for continuing employees, and execute stipend agreements and personnel data changes communicated through PAFs.
• Maintain accurate, up-to-date employee records, including personnel files, payroll, and benefits information.
• Partner with leaders and vendors on workers’ compensation and unemployment insurance issues.
• Assist in ensuring compliance with laws, regulations, and organizational policies related to HR and payroll.