Office Filing Temp
Kaneohe, HI, United States10h ago
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Key details
- Location
- Kaneohe, HI, United States
- Work style
- Onsite
- Job type
- Temporary
- Function
- other
- Focus area
- other
- Posted
- 10h ago
Skills
medical records
About the role
Location: On-Site - Must currently reside on Oʻahu and be available for in-person interviews and immediate hire.
Relocation Package: None
Expected Start Date: ASAP
Schedule: Temporary Full-time; Monday - Friday 8:00am - 4:30pm.
POSITION SUMMARY
The Temporary HR Filing Clerk is responsible for bringing Kualoa Ranch’s Human Resources paper records up to date. This role involves sorting and filing several months of backlogged HR documents, archiving records for former employees, and preparing employee files for future digitization. It also requires strict confidentiality and close attention to detail in a secure office setting.
KEY RESPONSIBILITIES
Sort, organize, and file backlogged HR documents into the correct employee personnel and medical folders.
Keep personnel files and medical files strictly separate, following HR’s sorting guidelines.
Verify employee names and identifiers to make sure every document is filed in the correct folder.
Archive files for terminated employees into labeled banker boxes by year and in alphabetical order.
Add new employee folders to the active filing cabinets once records are current.
Prepare files for future digitization into Dayforce, including keeping a folder inventory and flagging duplicate or damaged pages.
Follow all confidentiality and security procedures, including locking cabinets and securing documents at every break.
Never release, copy, or discuss any employee records; refer all record requests to HR.
Flag documents that cannot be filed and review open questions with the HR team daily.
PHYSICAL REQUIREMENTS
Must be able to lift up to 50 lbs. and move banker boxes of files.
Ability to bend, reach, and kneel to access upper and lower filing drawers.
Must be able to sit or stand for prolonged periods while sorting and filing.
Comfortable performing repetitive, detail-focused tasks in an office environment.
MINIMUM QUALIFICATIONS
High school diploma or equivalent.
Strong attention to detail and accuracy with alphabetical and date-based filing.
Ability to maintain strict confidentiality with sensitive personnel and medical information.
Ability to work independently, follow written procedures, and ask questions when unsure.
Dependable, organized, and able to work steadily through a large volume of paperwork.
PREFERRED QUALIFICATIONS
Previous experience in human resources, medical records, legal, or administrative filing.
Familiarity with records retention or confidential document handling.
Relocation Package: None
Expected Start Date: ASAP
Schedule: Temporary Full-time; Monday - Friday 8:00am - 4:30pm.
POSITION SUMMARY
The Temporary HR Filing Clerk is responsible for bringing Kualoa Ranch’s Human Resources paper records up to date. This role involves sorting and filing several months of backlogged HR documents, archiving records for former employees, and preparing employee files for future digitization. It also requires strict confidentiality and close attention to detail in a secure office setting.
KEY RESPONSIBILITIES
Sort, organize, and file backlogged HR documents into the correct employee personnel and medical folders.
Keep personnel files and medical files strictly separate, following HR’s sorting guidelines.
Verify employee names and identifiers to make sure every document is filed in the correct folder.
Archive files for terminated employees into labeled banker boxes by year and in alphabetical order.
Add new employee folders to the active filing cabinets once records are current.
Prepare files for future digitization into Dayforce, including keeping a folder inventory and flagging duplicate or damaged pages.
Follow all confidentiality and security procedures, including locking cabinets and securing documents at every break.
Never release, copy, or discuss any employee records; refer all record requests to HR.
Flag documents that cannot be filed and review open questions with the HR team daily.
PHYSICAL REQUIREMENTS
Must be able to lift up to 50 lbs. and move banker boxes of files.
Ability to bend, reach, and kneel to access upper and lower filing drawers.
Must be able to sit or stand for prolonged periods while sorting and filing.
Comfortable performing repetitive, detail-focused tasks in an office environment.
MINIMUM QUALIFICATIONS
High school diploma or equivalent.
Strong attention to detail and accuracy with alphabetical and date-based filing.
Ability to maintain strict confidentiality with sensitive personnel and medical information.
Ability to work independently, follow written procedures, and ask questions when unsure.
Dependable, organized, and able to work steadily through a large volume of paperwork.
PREFERRED QUALIFICATIONS
Previous experience in human resources, medical records, legal, or administrative filing.
Familiarity with records retention or confidential document handling.