Office Administrator
Key details
- Location
- Orlando, FL, United States
- Work style
- Onsite
- Level
- Senior
- Job type
- Full-time
- Experience
- 7–10 yrs
- Function
- Administrative
- Focus area
- other
- Posted
- 2d ago
Skills
excelhvaclandscapingmeeting minutesmicrosoft officemicrosoft wordmsdsoutlookphone etiquetteproofreadingsafety inspectionssupply orderingticketing systems
About the role
What We Offer:
As an employee-owner, you’ll share in the firm’s success through profit sharing, an employee stock purchase plan, and a 401(k) with a company match. You’ll have every opportunity to grow through mentoring, the Wade Trim Leadership Academy, and tuition reimbursement. And because life outside of work matters, we offer paid parental leave, paid holidays, vacation and sick time, and a stewardship day, along with medical, dental, vision, life and disability insurance and an employee assistance program.
About this role:
As an Office Administrator on our Administration team, you’ll manage office operations, document processing, and event logistics for our Orlando, Palm Bay, and Miami offices. Your work will keep our offices safe, organized, and ready for every project team. You’ll work alongside our administration team, project managers, and office staff, with every opportunity to grow your career and share in the firm you help build.
What you'll do:
- Manage requests submitted through the Administrative Support Desk ticketing system, ensuring timely proofreading, formatting, and finalization of documents such as transmittals, memorandums, correspondence, agreements, amendments, reports, meeting agendas, meeting minutes, and contract specifications
- Oversee all building functions including landscaping, maintenance, invoice payments, HVAC, office equipment management, and supply orders
- Manage the office location budget, including third-party vendors
- Serve as acting safety lead for office location by conducting monthly safety inspections, maintaining and updating Safety Data Sheets (SDS), and exercising sound judgment and discretion to address and resolve safety concerns as they arise
- Serve as acting office receptionist, managing front-desk operations including greeting and assisting visitors, answering and directing phone calls, coordinating client interactions, scheduling and supporting meetings, order catering, and preparing conference rooms to ensure meetings run smoothly
- Organize office/event functions (i.e., client entertainment, technical functions, engineering firm week, summer BBQ, holiday party, etc.)
What you'll bring: (These are the minimum qualifications for this role.)
- High school diploma
- 7+ years of related office experience
- Working knowledge of Microsoft Office software (Word, Excel, and Outlook)
Nice to have:
- Working knowledge of personal computers, multi-line telephone systems, multi-functional printers, and postage machines
Come grow with us. Apply today and help build the infrastructure your community counts on.
#3063
About Wade Trim:
Wade Trim has been developing solutions to complex engineering and planning challenges for a century to deliver water and sewer services to residents and businesses, keep traffic flowing smoothly and safely, treat wastewater and stormwater to protect our waterways, distribute reliable power to customers, and provide community spaces to enjoy. We’re 100% employee-owned, so our 850+ employee-owners share in the firm’s success and help set its direction. Our teams are organized by practice, so you’ll collaborate with experts and leaders across offices and markets. We also invest in new ideas through our Office of Applied Technology and Innovation Hub.
Wade Trim’s success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership drives the sustainability and growth of our firm and provides all our employees with opportunities for financial success.
If you are looking for a challenging and rewarding career in a friendly environment, please submit your resume by visiting the Careers section of our website at http://www.wadetrim.com/careers.
Wade Trim does not accept unsolicited resumes, candidate profiles, or CVs from third-party recruiters or employment agencies. Any submission made without a valid, signed agreement and an approved engagement request from Wade Trim’s People Services Team will be considered the property of Wade Trim. Wade Trim reserves the right to pursue and hire any candidate submitted through unsolicited means without any financial obligation to the recruiter or agency. A valid agreement can only be signed by the Director of People Services. Resumes or candidate profiles submitted at the request of a Wade Trim employee who is not authorized by the People Services team do not constitute a valid engagement. Recruiters and agencies must have a current, written agreement authorized by the Director of People Services to be considered an approved vendor.
Wade Trim is an equal opportunity and affirmative action employer. We welcome applicants of every background, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law. If you need a reasonable accommodation at any point in the hiring process, contact us at PeopleServices@wadetrim.com.
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