Materials Data Coordinator
Key details
- Location
- Dearborn, MI, United States
- Work style
- Onsite
- Level
- Mid level
- Experience
- 2–5 yrs
- Function
- Operations & Strategy
- Focus area
- other
- Posted
- 2d ago
Skills
bill of materialscustomer servicedata entrydata validationediexcelinventory controlit supportpivot tablessap
About the role
Position Summary
The Materials Data Coordinator plays a key role in our automotive service kits business. This position enters and maintains Materials master data, processes intermediate documents (IDocs) in SAP, and produces one-time and recurring reports. SAP is the primary repository of data, but the role also works with data kept in various other files.
The coordinator is the Materials department’s main contact with IT for SAP issues, works closely with Material Planners and Schedulers so service kits are delivered on time, and finds, corrects, and prevents data discrepancies.
Role Outcomes
Master data in SAP is accurate, complete, and current, so materials planning and purchasing can rely on it.
IDoc and EDI transaction errors are investigated promptly, and data issues are corrected before they affect service kit deliveries.
Material Planners, Schedulers, and management receive accurate, on-time reports and analysis.
SAP issues are raised with IT, followed through, and resolved.
Special projects and customer requirements related to material planning and purchasing are supported.
Essential Job Responsibilities
SAP DATA AND IDOC PROCESSING
Create, update, and validate SAP material master records, bills of materials (BOMs), and relevant supplier, customer, and purchasing data.
Investigate and correct master data discrepancies; monitor, troubleshoot, and clear SAP IDoc errors daily.
Support inbound and outbound EDI transactions, including investigation of failed transactions and advanced shipping notice (ASN) discrepancies.
Maintain material planning and purchasing parameters such as lead times, minimum lot sizes, and rounding values.
PURCHASING AND TRANSACTION SUPPORT
Maintain and validate SAP material master data, purchasing information records, and related system information to ensure accuracy and consistency.
Investigate SAP transaction errors, data discrepancies, and customer-related issues, coordinating with appropriate departments to resolve them.
REPORTING AND ANALYSIS
Run, reconcile, and analyze SAP reports to support Materials, Purchasing, and management.
Produce accurate one-time and recurring reports using SAP extracts and Excel, including lookups, pivot tables, and data validation as needed.
COLLABORATION AND IT SUPPORT
Support Material Planners and Schedulers by maintaining accurate SAP data, resolving transaction issues, and providing timely information for service kit planning and delivery.
Serve as the Materials Department’s primary interface with IT for SAP issues.
PROJECTS AND OTHER DUTIES
Support customer-specific data requirements, process improvements, reporting automation, and special projects related to Materials and Purchasing.
Perform other duties as needed or assigned.
Core Competencies
Self-check: if you already do several of these in your current role, you may be a strong fit for this role. Specific duties are listed in the section above.
COMMUNICATION & SERVICE
Work with others to achieve results important to internal and external customers. Help others succeed.
Raise concerns early and clearly with the right people, even when it may slow work down or feel uncomfortable.
Keep others informed about status, risks, and results without being asked.
Explain problems clearly so others can act on them.
Work well with teammates and other departments, and build trust.
LEARNING & IMPROVEMENT
Proactive to improve our experience and performance. Make things better.
Dig into why a problem happened, and not only how to fix it.
Follow an issue through to the end and confirm the fix worked.
Notice repeat problems and suggest practical improvements.
Keep learning new systems, tools, and methods.
EFFICIENCY & EFFECTIVENESS
Use planning, processes and systems to achieve priority goals and use resources well. Get important things done efficiently.
Pay close attention to detail and check work for accuracy against a standard.
Spot discrepancies and errors and follow them through to a fix.
Keep work organized, planned, and prioritized so deadlines are met.
Use data and records to support decisions and report results.
Demonstrate working knowledge of SAP to enter, find, and report accurate data.
LEADERSHIP
Create and sustain an organization that achieves meaningful results and where all team members can thrive. Lead by example.
Take ownership of results and follow through on commitments.
Share knowledge and help others learn the right method.
Model Hollingsworth values, critical thinking, and accountability.
Performance Indicators
Performance measures and targets will be established based on the business plan, role priorities, and available measurement systems. Measures may include:
IDoc and EDI transaction errors are monitored and resolved promptly.
Master data is accurate, and issues are corrected quickly.
Reports are accurate and delivered on time.
Fewer service kit delays caused by data problems.
Physical Requirements
The employee must be able to perform the essential functions of the role, with or without reasonable accommodation, including:
Frequently use a computer, keyboard, telephone, and other standard office equipment for data entry, analysis and reports.
Sit or stand for extended periods at a computer, and communicate effectively in person and in writing.
Role Requirements
REQUIRED
High level of attention to detail.
Able to identify discrepancies and enjoys problem-solving.
Effective organization skills and system.
Strong interpersonal and teamwork skills.
Excellent written and verbal communication skills.
Ability to demonstrate understanding of basic purchasing principles.
PREFERRED
Automotive experience
2 years SAP
2 years purchasing, materials planning, or inventory control
1 year customer service
#HLGSWRTH
The Materials Data Coordinator plays a key role in our automotive service kits business. This position enters and maintains Materials master data, processes intermediate documents (IDocs) in SAP, and produces one-time and recurring reports. SAP is the primary repository of data, but the role also works with data kept in various other files.
The coordinator is the Materials department’s main contact with IT for SAP issues, works closely with Material Planners and Schedulers so service kits are delivered on time, and finds, corrects, and prevents data discrepancies.
Role Outcomes
Master data in SAP is accurate, complete, and current, so materials planning and purchasing can rely on it.
IDoc and EDI transaction errors are investigated promptly, and data issues are corrected before they affect service kit deliveries.
Material Planners, Schedulers, and management receive accurate, on-time reports and analysis.
SAP issues are raised with IT, followed through, and resolved.
Special projects and customer requirements related to material planning and purchasing are supported.
Essential Job Responsibilities
SAP DATA AND IDOC PROCESSING
Create, update, and validate SAP material master records, bills of materials (BOMs), and relevant supplier, customer, and purchasing data.
Investigate and correct master data discrepancies; monitor, troubleshoot, and clear SAP IDoc errors daily.
Support inbound and outbound EDI transactions, including investigation of failed transactions and advanced shipping notice (ASN) discrepancies.
Maintain material planning and purchasing parameters such as lead times, minimum lot sizes, and rounding values.
PURCHASING AND TRANSACTION SUPPORT
Maintain and validate SAP material master data, purchasing information records, and related system information to ensure accuracy and consistency.
Investigate SAP transaction errors, data discrepancies, and customer-related issues, coordinating with appropriate departments to resolve them.
REPORTING AND ANALYSIS
Run, reconcile, and analyze SAP reports to support Materials, Purchasing, and management.
Produce accurate one-time and recurring reports using SAP extracts and Excel, including lookups, pivot tables, and data validation as needed.
COLLABORATION AND IT SUPPORT
Support Material Planners and Schedulers by maintaining accurate SAP data, resolving transaction issues, and providing timely information for service kit planning and delivery.
Serve as the Materials Department’s primary interface with IT for SAP issues.
PROJECTS AND OTHER DUTIES
Support customer-specific data requirements, process improvements, reporting automation, and special projects related to Materials and Purchasing.
Perform other duties as needed or assigned.
Core Competencies
Self-check: if you already do several of these in your current role, you may be a strong fit for this role. Specific duties are listed in the section above.
COMMUNICATION & SERVICE
Work with others to achieve results important to internal and external customers. Help others succeed.
Raise concerns early and clearly with the right people, even when it may slow work down or feel uncomfortable.
Keep others informed about status, risks, and results without being asked.
Explain problems clearly so others can act on them.
Work well with teammates and other departments, and build trust.
LEARNING & IMPROVEMENT
Proactive to improve our experience and performance. Make things better.
Dig into why a problem happened, and not only how to fix it.
Follow an issue through to the end and confirm the fix worked.
Notice repeat problems and suggest practical improvements.
Keep learning new systems, tools, and methods.
EFFICIENCY & EFFECTIVENESS
Use planning, processes and systems to achieve priority goals and use resources well. Get important things done efficiently.
Pay close attention to detail and check work for accuracy against a standard.
Spot discrepancies and errors and follow them through to a fix.
Keep work organized, planned, and prioritized so deadlines are met.
Use data and records to support decisions and report results.
Demonstrate working knowledge of SAP to enter, find, and report accurate data.
LEADERSHIP
Create and sustain an organization that achieves meaningful results and where all team members can thrive. Lead by example.
Take ownership of results and follow through on commitments.
Share knowledge and help others learn the right method.
Model Hollingsworth values, critical thinking, and accountability.
Performance Indicators
Performance measures and targets will be established based on the business plan, role priorities, and available measurement systems. Measures may include:
IDoc and EDI transaction errors are monitored and resolved promptly.
Master data is accurate, and issues are corrected quickly.
Reports are accurate and delivered on time.
Fewer service kit delays caused by data problems.
Physical Requirements
The employee must be able to perform the essential functions of the role, with or without reasonable accommodation, including:
Frequently use a computer, keyboard, telephone, and other standard office equipment for data entry, analysis and reports.
Sit or stand for extended periods at a computer, and communicate effectively in person and in writing.
Role Requirements
REQUIRED
High level of attention to detail.
Able to identify discrepancies and enjoys problem-solving.
Effective organization skills and system.
Strong interpersonal and teamwork skills.
Excellent written and verbal communication skills.
Ability to demonstrate understanding of basic purchasing principles.
PREFERRED
Automotive experience
2 years SAP
2 years purchasing, materials planning, or inventory control
1 year customer service
#HLGSWRTH
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