Management Assistant
Port Louis, Mauritius1w ago
Free account needed to apply or save. It takes a minute, and we'll bring you right back to this job.
How well do you match this job?
Skills
Experience
Level
Title
Location
Salary
Freshness
Similarity
Key details
- Location
- Port Louis, Mauritius
- Work style
- Onsite
- Level
- Entry level
- Experience
- 5–8 yrs
- Function
- Administrative
- Focus area
- other
- Posted
- 1w ago
About the role
Job Purpose:
We are seeking a dynamic and proactive Management Assistant to provide full administrative support (clerical and project-based) to the General Manager of BrandActiv.
Key Responsibilities:
Manage the GM’s calendar and coordinate meetings and appointments
Organise business travels – local or international
Collaborate with Head of Departments and provide administrative support for cross functional assignments
Coordinate with commercial heads to consolidate monthly sales yearly commercial contracts
Screen phone calls, enquiries, requests and handle them appropriately according to urgency and importance
Assist in meetings as assigned, take minutes of meetings and follow up on actions agreed
Prepare and modify various documents including correspondences, agendas, reports and minutes
Maintain and improve electronic and hard copy filing system and keep all records in a well organized and structured manner
Collaborate with business units, service providers and business partners as may be required
Write, prepare, modify, update or review GM’s communication and/or presentations
Manage and coordinate projects, events and initiatives as assigned by the GM
Job Requirements:
Diploma in Secretarial duties or in Business Administration
Above 5 years’ experience as a Confidential Secretary or administrative role
Excellent oral and written communication required (Both English and French)
Ability to operate with the highest levels of discretion and confidentiality
Ability to develop and maintain effective working relationships at all levels
Excellent organizational, planning and time management skills coupled with a strong sense of autonomy, flexibility, agility and resilience
Proactive with a Service Excellence approach
We are seeking a dynamic and proactive Management Assistant to provide full administrative support (clerical and project-based) to the General Manager of BrandActiv.
Key Responsibilities:
Manage the GM’s calendar and coordinate meetings and appointments
Organise business travels – local or international
Collaborate with Head of Departments and provide administrative support for cross functional assignments
Coordinate with commercial heads to consolidate monthly sales yearly commercial contracts
Screen phone calls, enquiries, requests and handle them appropriately according to urgency and importance
Assist in meetings as assigned, take minutes of meetings and follow up on actions agreed
Prepare and modify various documents including correspondences, agendas, reports and minutes
Maintain and improve electronic and hard copy filing system and keep all records in a well organized and structured manner
Collaborate with business units, service providers and business partners as may be required
Write, prepare, modify, update or review GM’s communication and/or presentations
Manage and coordinate projects, events and initiatives as assigned by the GM
Job Requirements:
Diploma in Secretarial duties or in Business Administration
Above 5 years’ experience as a Confidential Secretary or administrative role
Excellent oral and written communication required (Both English and French)
Ability to operate with the highest levels of discretion and confidentiality
Ability to develop and maintain effective working relationships at all levels
Excellent organizational, planning and time management skills coupled with a strong sense of autonomy, flexibility, agility and resilience
Proactive with a Service Excellence approach