Maintenance Coordinator

About Us: Founded more than 40 years ago. Impact Connects is a marketing services company that helps organizations communicate with customers through direct mail, digital print, fulfillment, and integrated marketing campaigns. We serve as an execution partner, managing from production to mailing and fulfillment operations. Our services are commonly used by businesses that need high-volume printing and mailing.

Title: Maintenance Coordinator

Job Classification: Hourly, Non-exempt

Department: Maintenance

Reports To: Maintenance Supervisor

Hours: 8 AM - 5 PM, Monday - Friday

General purpose of Position:

The Maintenance Coordinator is responsible for coordinating maintenance work orders, scheduling preventive and corrective maintenance, ordering replacement parts, and maintaining an organized parts inventory. This position ensures maintenance personnel have the parts, materials, and information needed to complete repairs efficiently while minimizing equipment downtime and supporting production schedules.

Essential Duties & Responsibilities:

Work Order Management & Scheduling*

• Review and prioritize maintenance work orders based on urgency, equipment condition, and production needs.
• Schedule maintenance activities in coordination with production schedulers and the Maintenance Manager.
• Assign work orders to maintenance technicians based on availability, skills, and priority, as authorized.
• Confirm parts, tools, and materials are available before scheduling repairs.
• Track open, pending, overdue, and completed work orders; communicate scheduling changes.
• Participate in maintenance planning and production coordination meetings.

Parts Ordering & Purchasing*

• Identify and order replacement parts, supplies, and materials needed for maintenance activities.
• Obtain vendor quotes and compare pricing, availability, and delivery times.
• Generate purchase requests and purchase orders according to company procedures and approval limits.
• Track outstanding orders; follow up on delays and expedite critical shipments.
• Verify received parts against purchase orders and packing slips.
• Maintain vendor information, part numbers, and purchasing records.
• Identify opportunities to reduce maintenance purchasing costs.

Maintenance Parts Inventory*

• Establish and monitor minimum and maximum stock quantities for frequently used parts.
• Identify critical spare parts required to minimize equipment downtime.
• Conduct periodic inventory counts and reconcile discrepancies.
• Label, store, and make parts accessible to maintenance personnel.
• Track parts usage by equipment and work order; identify