Logos Administrative Specialist

The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Austin, TX is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Texas.

Company Overview:

The Interstate Logos division of Lamar Advertising is the largest provider of contract logo signing and tourist-oriented directional signing (TODS) programs, partnering with State Transportation Agencies since 1988. Interstate Logos is a wholly owned subsidiary of Lamar Media Corp., which is a wholly owned subsidiary of Lamar Advertising.

Lamar Advertising is one of the largest outdoor advertising companies in the world. Lamar offers advertisers a variety of advertising formats, helping both local businesses and national brands stand out from the competition. We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. We have been in business for over 100 years, and we have stayed true to our mission and values. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

Why Lamar?

Lamar is a certified Great Place to Work, with 86% of employees in agreement. Lamar Advertising has also been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.

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• Check reviews and company updates on our Glassdoor page.

• Learn more about our Great Place to Work certification.

What you can expect from us:

• A Monday - Friday, 8:00 am - 5:00 pm work schedule
• An hourly rate of $22/ hour
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's Day and Juneteenth
• A comprehensive 30-day training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

Position Purpose:

The primary purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support for our local offices. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with billing.

Essential Functions and Responsibilities:

• Organize and prioritize large volumes of information and phone calls. This includes but is not limited to:
• Sorting and distributing all incoming mail, opening mail for the General Manager
• Responding to regularly occurring requests for information
• Answering phones as receptionist, taking messages, and fielding/answering all routine and non-routine questions
• Provide administrative assistant support, including filing, typing, and designing general correspondence.
• Ordering office supplies as needed.
• Update and maintain commonly used databases, including contract/client information, structure and signage information, client applications, new contracts, and pictures.
• Generate various reports, including monthly and annual expenses, tracking reports, etc.
• Responsible for ordering Logo plates
• Assist with collections, including calling clients and sending letters.
• Process accounts payable and expense reports.

Knowledge, Skills, and Abilities:

• Strong command of the English language.
• Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive.
• Working knowledge of office administrative procedures and knowledge standard office equipment.
• Ability to handle confidential and non-routine information and explain policies when necessary.

Education and Experience Requirements:

• Associates degree, business school certification, and/or some college preferred
• A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
• Or other equivalent combination of education and experience.
• 2 years computer software use in an office setting is preferred.

Physical Demands and Work Environment:

• The primary work environment for this position is an office.
• The physical demands for this position include light lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking.
• Nights spent away from home are less than 10%.

Lamar is an EEO/AA employer, including Individuals with Disabilities, Protected Veterans, and any other State or Federally Protected characteristic.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

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