Legal Assistant

Work Arrangement: Hybrid – Minimum Three (3) Days Per Week In Office

Position Summary

Red Cat Holdings, Inc. is seeking a highly organized, detail-oriented, and proactive Legal Assistant to support the Company's Legal Department across a broad range of corporate, regulatory, contractual, and administrative functions.

The Legal Assistant will play a critical role in maintaining the operational efficiency of the Legal Department, including responsibility for corporate filings, business license tracking, legal document management, contract administration, internal process coordination, notarial services, and general legal administrative support.

The ideal candidate will possess strong organizational skills, excellent attention to detail, the ability to independently manage multiple priorities, and experience supporting legal professionals in a fast-paced corporate environment.

This position requires an individual who is comfortable taking ownership of recurring legal administrative obligations, establishing effective tracking systems, and ensuring that important legal and regulatory deadlines are consistently monitored and addressed.

Key Responsibilities

1. Corporate Filings, Licensing & Compliance Administration

• Coordinate, prepare, submit, and track corporate filings, annual reports, business registrations, and other routine filings with federal, state, and local authorities, as directed by legal counsel.
• Maintain a centralized system for tracking corporate licenses, business permits, registrations, renewals, and associated deadlines across the Company and its subsidiaries.
• Monitor filing requirements and coordinate with internal stakeholders and outside service providers to ensure timely completion.
• Assist with maintaining corporate entity records, organizational charts, corporate governance documentation, and subsidiary information.
• Support preparation and maintenance of board resolutions, written consents, meeting materials, and corporate records.
• Coordinate with registered agents, regulatory agencies, and outside counsel regarding corporate administrative requirements.
• Maintain accurate records of completed filings, confirmations, and supporting documentation.

2. Legal Document Management & Contract Administration

• Organize, maintain, and manage the Legal Department's electronic and physical filing systems.
• Assist with preparing, formatting, proofreading, assembling, and distributing legal agreements, correspondence, memoranda, and other legal documents.
• Maintain a centralized repository of executed agreements, corporate records, legal correspondence, and other important documents.
• Support contract administration, including tracking agreement execution, renewal dates, expiration dates, notice periods, and other contractual milestones.
• Coordinate electronic signature workflows and ensure properly executed documents are stored and accessible.
• Assist with document collection, organization, and production in connection with legal reviews, audits, due diligence, and litigation matters.
• Maintain appropriate document confidentiality, access controls, and records retention procedures.

3. Legal Department Operations & Internal Process Support

• Assist in developing, implementing, documenting, and maintaining internal Legal Department procedures and administrative workflows.
• Support the creation and maintenance of standardized legal forms, templates, checklists, and tracking systems.
• Coordinate internal legal requests from departments including Finance, Human Resources, Operations, Procurement, and Executive Management.
• Track pending legal requests, assignments, approvals, and deliverables to facilitate timely completion.
• Help maintain legal compliance calendars and internal reporting tools.
• Coordinate with other departments to obtain information, signatures, approvals, and documentation required for legal matters.
• Identify opportunities to improve administrative efficiency, recordkeeping, and internal processes.
• Assist with onboarding new legal vendors, outside counsel, and service providers.

4. Administrative & Executive Legal Support

• Provide comprehensive administrative assistance to the General Counsel and other members of the Legal Department.
• Manage calendars, coordinate meetings, arrange conference calls, and assist with scheduling internal and external legal matters.
• Prepare meeting agendas, organize supporting materials, and maintain action-item lists and follow-up schedules.
• Assist with travel arrangements, expense reporting, invoice processing, and legal department budget administration.
• Coordinate outside counsel invoices, legal vendor payments, and related administrative matters.
• Prepare routine correspondence and communicate professionally with internal personnel, outside counsel, governmental agencies, and third-party service providers.
• Assist with special projects and other administrative responsibilities as assigned.

5. Notarial Services & Document Execution

• Provide notarial services for corporate and legal documents as needed, subject to applicable state requirements.
• Coordinate notarization, witnessing, certification, and authentication of legal documents.
• Assist with obtaining apostilles, certified copies, and other official documentation when required.
• Maintain appropriate notarial records and ensure compliance with applicable notary laws and procedures.
• Coordinate document execution processes involving multiple internal or external signatories.

6. Litigation, Regulatory & General Legal Support

• Assist with organizing records and documentation related to litigation, disputes, regulatory inquiries, and internal investigations.
• Support legal hold administration and preservation of relevant documents under the direction of legal counsel.
• Coordinate document requests, information gathering, and communications with outside counsel.
• Assist with maintaining regulatory correspondence, compliance records, and legal matter files.
• Track important deadlines associated with legal matters, administrative proceedings, and regulatory obligations.
• Perform basic legal and administrative research as requested, without independently providing legal advice.
• Provide additional support to the Legal Department on special projects and emerging business needs.