Legal Assistant
Key details
- Salary
- $55K–$70K/yr
- Location
- Malvern, PA, United States
- Work style
- Onsite
- Level
- Entry level
- Experience
- 3–5 yrs
- Function
- Legal & Compliance
- Focus area
- other
- Posted
- 2d ago
Skills
concurexcelmicrosoft officemicrosoft wordsharepointtravel arrangements
About the role
Who We Are
Balfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 15 years, Balfour Beatty Investments (formerly known as Balfour Beatty Capital) has established itself as one of the largest investors in the PPP industry, building a portfolio of more than 60 projects worldwide, predominantly in the UK and US.
Balfour Beatty Investments is proud to offer challenging and rewarding work in a variety of functional areas. As a company, we operate with safety and sustainability as our primary focus. Equally integral components of our culture are our values—Integrity, Teamwork, Excellence, Respect—and our code of conduct. Living up to these commitments requires the fresh ideas, insights and talents of employees as diverse as the audiences we interact with every day.
The success of our company is built on the efforts of our employees. We are committed to offering our employees a path to professional success through development, training and mentoring opportunities that cover a wide variety of skills and functional areas.
At Balfour Beatty Investments, our employees are our greatest asset and their well-being means a healthier, more productive workplace. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits and other flexible benefits.
Our Benefits
Discretionary bonuses
Medical and Dental Insurance 1st of the month following employment
Health, Flexible Spending and Dependent Care Accounts
Company paid life insurance
401K plan with employer matching
Robust PTO to include, sick, floating holidays, vacation, and personal days
2 Volunteer Days per year
Company paid short-term and long- term disability, parental leave.
And more!
About the role
The Legal Assistant provides administrative support to the Legal Department.
What you'll be doing
Provide administrative support to the Legal Team including but not limited to:
Schedule meetings, coordinate and book travel arrangements, prepare expense reports.
Prepare legal letters/correspondence and coordinate execution of documents.
Coordinate incoming and outgoing shipments via FedEx/USPS.
Order office supplies for Legal Team
Reviews and codes invoices from law firms and vendors for payment and processing.
Coordinates the flow of paperwork to ensure timely payment of invoices and expense reports.
Maintains invoice spreadsheets to track expenses by law firm/vendor and by matter.
Maintains legal files and records in Sharepoint and MS Teams.
Assist with receiving, processing and filing of Service of Process (SOP) documents.
Assist in collection of materials for documentation requests.
Perform other administrative duties and projects as assigned.
Who we're looking for
High School Diploma/GED required
3 to 5 years’ of administrative experience or combination of education and experience is preferred.
Previous work experience in a law firm or legal department is a plus.
Experience with Concur and Timberscan considered a plus
Proficiency with Microsoft Office Suite (ex. Word, Excel, Teams, and Power Point)
Valid, state-issued driver’s license with a safe driving record is required.
Pay Rate: $55,000 - $70,000 yr. *
*This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.
Typical Physical Demands and Work Conditions:
Regularly uses hands to manipulate phones, computer keyboard and similar tools. Ability to view computer screens, mobile devices, and other electronic equipment, for extended periods of time. Sit and stand to perform administrative work. Regularly lift and move office supplies up to 20 lbs.
Work is performed in an office environment. Employee must travel throughout the company footprint as required.
Employer’s Rights
This job description does not list all of the responsibilities of the job. Incumbents may be asked to perform other functions. Incumbents will be evaluated in part based upon their performance of the responsibilities listed in this description.
The Company has the right to revise the job description at any time. The job description is not a contract for employment and either you or the Company may terminate employment at any time, with or without cause, with or without notice (subject to applicable laws)
www.balfourbeattyinvestments.com
#LI-BBInvestments
Balfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 15 years, Balfour Beatty Investments (formerly known as Balfour Beatty Capital) has established itself as one of the largest investors in the PPP industry, building a portfolio of more than 60 projects worldwide, predominantly in the UK and US.
Balfour Beatty Investments is proud to offer challenging and rewarding work in a variety of functional areas. As a company, we operate with safety and sustainability as our primary focus. Equally integral components of our culture are our values—Integrity, Teamwork, Excellence, Respect—and our code of conduct. Living up to these commitments requires the fresh ideas, insights and talents of employees as diverse as the audiences we interact with every day.
The success of our company is built on the efforts of our employees. We are committed to offering our employees a path to professional success through development, training and mentoring opportunities that cover a wide variety of skills and functional areas.
At Balfour Beatty Investments, our employees are our greatest asset and their well-being means a healthier, more productive workplace. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits and other flexible benefits.
Our Benefits
Discretionary bonuses
Medical and Dental Insurance 1st of the month following employment
Health, Flexible Spending and Dependent Care Accounts
Company paid life insurance
401K plan with employer matching
Robust PTO to include, sick, floating holidays, vacation, and personal days
2 Volunteer Days per year
Company paid short-term and long- term disability, parental leave.
And more!
About the role
The Legal Assistant provides administrative support to the Legal Department.
What you'll be doing
Provide administrative support to the Legal Team including but not limited to:
Schedule meetings, coordinate and book travel arrangements, prepare expense reports.
Prepare legal letters/correspondence and coordinate execution of documents.
Coordinate incoming and outgoing shipments via FedEx/USPS.
Order office supplies for Legal Team
Reviews and codes invoices from law firms and vendors for payment and processing.
Coordinates the flow of paperwork to ensure timely payment of invoices and expense reports.
Maintains invoice spreadsheets to track expenses by law firm/vendor and by matter.
Maintains legal files and records in Sharepoint and MS Teams.
Assist with receiving, processing and filing of Service of Process (SOP) documents.
Assist in collection of materials for documentation requests.
Perform other administrative duties and projects as assigned.
Who we're looking for
High School Diploma/GED required
3 to 5 years’ of administrative experience or combination of education and experience is preferred.
Previous work experience in a law firm or legal department is a plus.
Experience with Concur and Timberscan considered a plus
Proficiency with Microsoft Office Suite (ex. Word, Excel, Teams, and Power Point)
Valid, state-issued driver’s license with a safe driving record is required.
Pay Rate: $55,000 - $70,000 yr. *
*This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.
Typical Physical Demands and Work Conditions:
Regularly uses hands to manipulate phones, computer keyboard and similar tools. Ability to view computer screens, mobile devices, and other electronic equipment, for extended periods of time. Sit and stand to perform administrative work. Regularly lift and move office supplies up to 20 lbs.
Work is performed in an office environment. Employee must travel throughout the company footprint as required.
Employer’s Rights
This job description does not list all of the responsibilities of the job. Incumbents may be asked to perform other functions. Incumbents will be evaluated in part based upon their performance of the responsibilities listed in this description.
The Company has the right to revise the job description at any time. The job description is not a contract for employment and either you or the Company may terminate employment at any time, with or without cause, with or without notice (subject to applicable laws)
www.balfourbeattyinvestments.com
#LI-BBInvestments
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