Lead Record Keeper (Contract Administrator) I - Bastrop Area Office (Austin District)

All Signs Point to TxDOT!

The Bastrop Area Office of TxDOT’s Austin District is looking for a Contractor Administrator to work in the design and construction sections of the office. The role will include coordinating with District and Division offices.Requires strong leadership skills, the ability to work independently, and expertise in contract negotiation and financial oversight. This is an excellent opportunity for individuals with experience in contract administration, regulatory compliance, and operational leadership.

All Signs Point to TxDOT!

The Bastrop Area Office of TxDOT’s Austin District is looking for a Contractor Administrator to work in the design and construction sections of the office. The role will include coordinating with District and Division offices.Requires strong leadership skills, the ability to work independently, and expertise in contract negotiation and financial oversight. This is an excellent opportunity for individuals with experience in contract administration, regulatory compliance, and operational leadership.

Bastrop Area Engr/Maint Sect (14BASTRPCO)
174 SH 21 EAST
Bastrop, 78602

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

This position oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties:

The essential duties for a Lead Record Keeper (Contract Administrator I) include:

• Develops short and long-term strategies and goals for the administration of assigned contracts.

• Oversees the administration of complex agreements and contracts.

• Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.

• Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.

• Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics.

• Leads the work of others.

• Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payments and warrants

• Researches complex state and federal statutes and opinions, Department policies and previous contracts

• Oversees maintenance, updating, and compilation of detailed data, reports, summaries, filed, records, logs statistics or specific contracts

• Performs other job responsibilities as assigned. May be required to drive for TxDOT.

This position oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

Essential Duties:

The essential duties for a Lead Record Keeper (Contract Administrator I) include:

• Develops short and long-term strategies and goals for the administration of assigned contracts.

• Oversees the administration of complex agreements and contracts.

• Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.

• Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.

• Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics.

• Leads the work of others.

• Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payments and warrants

• Researches complex state and federal statutes and opinions, Department policies and previous contracts

• Oversees maintenance, updating, and compilation of detailed data, reports, summaries, filed, records, logs statistics or specific contracts

• Performs other job responsibilities as assigned. May be required to drive for TxDOT.

Minimum Qualifications:

Education:

Bachelor's Degree in business administration, finance, or a related discipline.

Experience:

6 YEARS of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)

-Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

• Valid driver’s license. This position requires driving a state vehicle

Competencies:

The competencies for a Lead Record Keeper (Contract Administrator I) include:

• Auditing and investigative methods, practices and procedures

• Generally accepted accounting principles, procedures, and terminology

• Contract administration/management systems
• Developing, interpreting, and implementing policies, procedures, and technical information
• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

• Communicate effectively

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

• Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Minimum Qualifications:

Education:

Bachelor's Degree in business administration, finance, or a related discipline.

Experience:

6 YEARS of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)

-Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

• Valid driver’s license. This position requires driving a state vehicle

Competencies:

The competencies for a Lead Record Keeper (Contract Administrator I) include:

• Auditing and investigative methods, practices and procedures

• Generally accepted accounting principles, procedures, and terminology

• Contract administration/management systems
• Developing, interpreting, and implementing policies, procedures, and technical information
• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

• Communicate effectively

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

• Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements f