IT Support - Project Coordinator
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Key details
- Location
- New Jersey, United States
- Work style
- Onsite
- Level
- Mid level
- Job type
- Full-time
- Experience
- 2–5 yrs
- Function
- IT & Security operations
- Focus area
- other
- Posted
- 2d ago
Skills
excelmicrosoft officemicrosoft wordpowerpointproject coordination
About the role
Schedule: Full-Time | Monday–Friday | 8:30 AM–4:30 PM
About Us: Since January 8th 1948, Easterseals New Jersey has worked to meet the continuously growing needs of people with disabilities and their families.
What You'll Do
The Project Coordinator supports the Project Management Office (PMO) and Change Management function by coordinating project execution activities, maintaining governance standards, and ensuring accurate, timely reporting across all initiatives. Assisting in day-to-day project and documentation oversight and stakeholder coordination. Drives consistency, visibility, and execution discipline across the project portfolio.
Key responsibilities include:
Assist in managing multiple cross-functional projects from initiation through closure
Track project timelines, milestones, and deliverables to ensure alignment with approved schedules
Coordinate project meetings, including agendas, notes, and action item tracking
Follow up with project owners to ensure timely completion of tasks and deliverables
Support escalation tracking and ensure risks/issues are documented and communicated
Support the intake process for new initiatives, including Project Initiation Requests (PIRs)
Ensure all projects are properly registered, documented, and aligned with PMO standards
Assist in enforcing tollgate governance (Gate 1–4) and “Definition of Done” criteria
Maintain project documentation across standardized templates
Compile weekly project status reports across all active initiatives
Gather updates from stakeholders and validate completeness and accuracy
Assist in developing & maintaining executive-level summaries, dashboards, and presentations
Track key performance indicators (KPIs) such as project health, timelines, and capacity utilization
Support preparation for leadership meetings and Change Board reviews
Who You Are:
Education: Bachelor’s degree in Business Administration, Project Management, or related field required.
Experience: 2–5 years of experience in project coordination, PMO support, or operations
Experience coordinating tasks, schedules, meetings, or documentation.
Requirements: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) required.
Skills: Strong organizational skills, time management, and attention to detail; ability to work independently and collaboratively.
Benefits
Competitive Pay & Benefits – Including Medical, Dental, Vision, and Flexible Spending Accounts
Employer-Paid Coverage – Life, AD&D, and Long-Term Disability Insurance
Retirement Savings – 403(b) Plan with Employer Match
Generous Time Off – Paid Time Off, Holidays, Medical Leave, and PTO Buy-Back options
Convenience & Support – Direct Deposit, Payroll Cards, and Employee Assistance Program
Wellness & Recognition – Wellness Program, Referral Bonuses, and a Recognition Program
Training & Development – Paid Orientation and Ongoing Training
Easterseals Is An Equal Opportunity Employer
As one of our core values, we strive to provide equal opportunity to all of our employees without regard to their age, gender, religion, race, color, national origin, marital status, sexual orientation, or disability which is unrelated to the ability to perform essential job functions, unfavorable military discharge (except dishonorable), veteran status, marital status, parental status, genetic information, source of income or other legally protected categories in accordance with applicable law with regard to receipt of services, appointment or election to voluntary office or hiring for, assignment to, or promotion in staff positions.
About Us: Since January 8th 1948, Easterseals New Jersey has worked to meet the continuously growing needs of people with disabilities and their families.
What You'll Do
The Project Coordinator supports the Project Management Office (PMO) and Change Management function by coordinating project execution activities, maintaining governance standards, and ensuring accurate, timely reporting across all initiatives. Assisting in day-to-day project and documentation oversight and stakeholder coordination. Drives consistency, visibility, and execution discipline across the project portfolio.
Key responsibilities include:
Assist in managing multiple cross-functional projects from initiation through closure
Track project timelines, milestones, and deliverables to ensure alignment with approved schedules
Coordinate project meetings, including agendas, notes, and action item tracking
Follow up with project owners to ensure timely completion of tasks and deliverables
Support escalation tracking and ensure risks/issues are documented and communicated
Support the intake process for new initiatives, including Project Initiation Requests (PIRs)
Ensure all projects are properly registered, documented, and aligned with PMO standards
Assist in enforcing tollgate governance (Gate 1–4) and “Definition of Done” criteria
Maintain project documentation across standardized templates
Compile weekly project status reports across all active initiatives
Gather updates from stakeholders and validate completeness and accuracy
Assist in developing & maintaining executive-level summaries, dashboards, and presentations
Track key performance indicators (KPIs) such as project health, timelines, and capacity utilization
Support preparation for leadership meetings and Change Board reviews
Who You Are:
Education: Bachelor’s degree in Business Administration, Project Management, or related field required.
Experience: 2–5 years of experience in project coordination, PMO support, or operations
Experience coordinating tasks, schedules, meetings, or documentation.
Requirements: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) required.
Skills: Strong organizational skills, time management, and attention to detail; ability to work independently and collaboratively.
Benefits
Competitive Pay & Benefits – Including Medical, Dental, Vision, and Flexible Spending Accounts
Employer-Paid Coverage – Life, AD&D, and Long-Term Disability Insurance
Retirement Savings – 403(b) Plan with Employer Match
Generous Time Off – Paid Time Off, Holidays, Medical Leave, and PTO Buy-Back options
Convenience & Support – Direct Deposit, Payroll Cards, and Employee Assistance Program
Wellness & Recognition – Wellness Program, Referral Bonuses, and a Recognition Program
Training & Development – Paid Orientation and Ongoing Training
Easterseals Is An Equal Opportunity Employer
As one of our core values, we strive to provide equal opportunity to all of our employees without regard to their age, gender, religion, race, color, national origin, marital status, sexual orientation, or disability which is unrelated to the ability to perform essential job functions, unfavorable military discharge (except dishonorable), veteran status, marital status, parental status, genetic information, source of income or other legally protected categories in accordance with applicable law with regard to receipt of services, appointment or election to voluntary office or hiring for, assignment to, or promotion in staff positions.