Intern - Facilities & Operations Management

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Kickstart Your Career in Facilities Management

Role And Responsibilities of Facilities, Procurement and Audit Intern

OVERALL, ROLE

Assist the Facilities Management team in delivering comprehensive services to operate and maintain client facilities. Support facilities audits, procurement activities, vendor coordination, and business development initiatives. Gain hands-on experience in facilities management operations while ensuring service delivery aligns with agreed client and JLL standards.

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Facilities Audit & Compliance

• Conduct operational audits of facilities services to verify delivery against agreed service level agreements (SLAs) and client requirements
• Verify completion of Planned Preventive Maintenance (PPM) schedules and maintenance activities as per contracted terms
• Review and verify that all mandatory documents, checklists, registers, and records are properly maintained and up to date
• Assist in preparing audit reports highlighting compliance status, gaps, and corrective actions required
• Monitor adherence to JLL standard operating procedures and client-specific requirements
• Support quality assurance activities and inspection processes

Procurement & Vendor Management

• Assist in the preparation, issue, and follow-up of purchase orders (POs) ensuring accuracy and timely delivery
• Coordinate with vendors and suppliers for quotations, service delivery, and issue resolution
• Support contract negotiation processes and vendor onboarding activities
• Maintain vendor database and performance records
• Track purchase order status and coordinate with stakeholders for approvals
• Verify invoices against POs and delivery documentation before submission for approval
• Update and maintain the summary of all active contracts and agreements in tabular format
• Assist in vendor evaluation and selection processes

Administrative & Documentation Support

• Develop and maintain organized filing systems ensuring document confidentiality and proper access controls
• Prepare daily, weekly, and monthly operational reports as required
• Maintain inventory records and track facility assets
• Prepare meeting minutes, general notices, and client communications
• Manage document version control and ensure all records are current
• Support preparation of tender documents and agreement drafting when required

Business Development Support

• Research and identify potential new Facilities Management business opportunities in the Sri Lankan market
• Assist in preparing proposals, presentations, and pitch materials for prospective clients
• Support client meetings and site visits as required
• Maintain database of leads and track business development activities
• Conduct market research on competitors, industry trends, and service offerings
• Assist in preparing client presentation materials showcasing JLL's capabilities

General Support

• Coordinate with internal teams including Finance, Operations, and Technical departments
• Assist in special projects as directed by the Facilities Manager
• Support the helpdesk with administrative queries as needed
• Other tasks as assigned by the Facilities Management team

Sound like you? To apply you need to be:

Knowledgeable and motivated

Are you currently pursuing or have recently completed a diploma/degree in facilities management, administration, business administration, business management, engineering, or related field? Do you have strong Microsoft Office skills including Excel, Word, and PowerPoint? Are you eager to learn about facilities management operations, auditing, and procurement processes? If yes, we want to hear from you.

Professional and detail-oriented

An ideal candidate possesses excellent attention to detail with strong analytical and organizational skills. You should demonstrate effective oral and written communication abilities in English, with a positive attitude and willingness to learn. The ability to work collaboratively in a team environment while managing multiple tasks is essential. Prior exposure to facilities management, procurement, audit processes, or business development through internships, projects, or coursework would be advantageous. If you're proactive, professional, and ready to gain real-world experience in a dynamic facilities management environment, you're who we're looking for.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. This internship will provide you with valuable hands-on experience across facilities auditing, procurement, vendor management, and business development. You'll gain exposure to diverse client environments, learn industry best practices, and develop skills that will accelerate your career in facilities management. We will empower your ambitions through mentorship, learning opportunities, and a supportive work culture.

Apply today!

Location:

On-site –Colombo, Sri Lanka

Job Tags:

Accounts Payable Process, Budget Management, Compliance Monitoring, Data Quality Assurance, Financial Reporting and Analysis, Process Improvements, Project Management, Stakeholder Management, Variance Analysis, Vendor Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.