HR Assistant

Job Summary: Provide foundational administrative, operational and clerical support to the HR department. Act as a key point of contact for employees for onboarding, training, safety, uniforms, benefits and daily people operations.

Reports to: the Executive Director of Human Resources

Essential Functions and Duties (including, but not limited to):

• Onboarding & Offboarding
  • Welcome new hires and facilitate orientation and training sessions
  • Collect new-hire documents, set up HRIS profiles, and coordinate with IT for equipment
  • Prepare exit packages and coordinate offboarding tasks for departing staff
• Records & Data Management
  • Maintain physical and digital employee files, databases, and HRIS systems
  • Track employee attendance, paid time off (PTO), sick leave, and timesheets
  • Run reports and assemble workforce data as requested by HR leadership
• Payroll & Benefits Assistance
  • Gather attendance and time records to feed into payroll processing
  • Assist employees with basic questions regarding health insurance, retirement plans (like 401k), and benefit enrollments
  • Help check pay data and resolve minor payroll discrepancies 
    
• Employee Communication & Compliance
  • Serve as a first point of contact for general employee inquiries and policy questions
  • Maintain strict confidentiality regarding sensitive employee and company data
  • Support compliance efforts by following labor laws, company policies, and safety regulations
• Safety Compliance & Training
  • Draft and revise safety policies and procedures in compliance with local, state and federal rules and regulations
  • Manage third party safety compliance 
  • Advise leadership on safety compliance concerns
  • Create, publish, assign and manage mandatory safety trainings in Learning Management System