HR Admin

Kovalus Separation Solutions

Ciénega de Flores, Mexico4h ago

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Key details

Salary: $30K/yr
Location: Ciénega de Flores, Mexico
Work style: Remote
Level: Mid level
Job type: Full-time
Experience: 3–6 yrs
Function: People / HR & Recruiting
Focus area: other
Posted: 4h ago

Skills

document managementerpinvoice processinginvoicingmicrosoft officepayrollproject coordinationspanishtechnical supporttravel arrangements

About the role

Senior Office Generalist or Assistant Office Manager
Location	Ciénega de Flores, Nuevo León, México
Onsite, Hybrid or Fully Remote	Onsite
Status	Full Time
Reports To	Plant Manager
FLSA Status	Exempt (Salary)
Management Position	No
Compensation Min	$30,000 MXP annually
Compensation Max	$36,000 MXP annually
Bonus Potential	5%

Position Overview Reporting to the Plant Manager, the Office (Administrative) Generalist is responsible for managing the daily activities of the office to ensure efficient operations, service delivery and expense control. The OM will develop and implement procedures and policies for all administrative activities. This position will manage document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations.
Responsibilities: Administrative Support: Ensure a welcoming and professional reception for visitors and clients. Work with Buyer in selection of vendors and the purchase of office equipment and supplies. Coordinates resources to troubleshoot, determine the best solutions, and solve problems. Support Plant Manager with tracking and analyzing operational costs and monitoring budget. Manage office schedules, appointments, and conference room bookings. Assist in the preparation of reports, presentations, and documents. Handle phone calls, emails, and correspondence efficiently. Maintain and update company records, databases, and filing systems. Assist in travel arrangements and expense reporting for team members. Finance Support: Assist with basic financial tasks such as invoicing and expense tracking. Support Sr. Accountant with payroll funding Liaise with external vendors and service providers Project Assistance: Collaborate with project teams on administrative tasks as needed Other duties as assigned
Qualifications: Bilingual (English/Spanish) Excellent communication (verbal and written) & problem-solving skills. Proficient Computer Skills (MS Office, ERP Systems, etc.) Familiar with or able to learn payroll processing General finance knowledge Strong organizational and time-management skills. Strong team building, decision-making and people management skills. Ability to create accountability and lead by example.
Physical Requirements: 3 years of administrative or generalist experience This position is required to be onsite daily. Prolonged periods of sitting at a desk working on a computer. Must be able to see and respond to dangerous situations. Must be able to wear personal protective gear when touring the production floor. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Requirements:
Career Roadmap: The next opportunity from this position is: This position could pursue an Office Manager, HR or Finance position.