Grants and Contracts Specialist (Open Rank, Entry to Senior)

Job Summary:

The Department of Medicine (DOM) Research Office has an opening for a full-time University Staff Entry to Principal Professional Grants and Contracts Specialist. This role is responsible for complex and varied financial transactions and regulatory work related to grant post-award administration. The primary responsibilities of this position are to assist Principal Investigators (PIs) with the financial, accounting, and procurement transactions and policies related to their funded research grants. The Grant and Contract Specialist will report to the Research Office Program and Grant Manager and provide centralized support to DOM Researchers and Division Research Administrators to ensure compliance with all Federal, State, Sponsor, and University policies & and procedures.

This position is within a service center providing expertise to multiple divisions and faculty, and as such, performance of work is required 8am-5pm Monday through Friday. A minimum of three full, in-person days per week is required, with more in-person time possible, dependent on workload, customer availability, and University policies.

Key Responsibilities:

• Enter funding distributions, Journal Entries, and Payroll Expenses Transactions, and reconciliation of subcontract and consultant invoices.

• Provide financial projection forecasting and interpretation for faculty.

• Update grant award data in standardized templates monthly and distribute to all faculty in a timely and professional manner.

• Conduct one-on-one meetings with faculty to describe their funding portfolio and discuss any necessary adjustments.

• Perform routine audits of payroll as well as other research expenses to ensure expenses are properly calculated and encumbered in the appropriate accounts. Make appropriate corrections in a timely manner.

• Respond to and file Post Award Core shared inbox emails with a high volume of requests and ensure timely and accurate responses and associated documentation is completed correctly.

• Writing and reviewing SOPs.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3-4 days per week 8Am – 5PM, on campus and as needed based on workload, in-person meetings, and CU Anschutz policies.

Why Join Us:

The Department of Medicine at the University of Colorado Anschutz Medical Campus is the largest clinical department in the School of Medicine. With more than 1,000 faculty, 192 residents, and 200 fellows distributed in 14 divisions, our clinical, research, and academic programs attract the best providers, investigators, staff, and students from around the world who are transforming the future of health care. In addition to our exemplary performance, we continue to have strong standings in national rankings in all our academic missions. Our Department Chairperson remains committed to evolving the Department and meeting the ever-changing needs of healthcare and our patients.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• Bachelor’s degree in accounting, finance, sciences, business, or a directly related field from an accredited institution.

• A combination of education and technical/paraprofessional experience directly related to this position may be substituted for the bachelor’s degree on a year-for-year basis.

Intermediate Level:

• Bachelor’s degree in accounting, finance, social/behavioral sciences, physical sciences, business, business administration, healthcare administration, or a directly related field from an accredited institution.

• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

• One (1) year of professional level experience in a business or financial analysis role.

Senior Level:

• Bachelor’s degree in accounting, finance, social/behavioral sciences, physical sciences, business, business administration, healthcare administration, or a directly related field from an accredited institution.

• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

• Two (2) years of professional level experience in a business or financial analysis role.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in research post-award grant administration, particularly accounting and/or finance responsibilities.

• Experience with financial reporting, ledger interpretations, procurement systems, and PeopleSoft HCM and Finance

• Concur Travel and Expense System experience.

• Experience in interpreting and applying post-award policies from a variety of funding structures (federal, state, foundation, and institutional) and serving as a resource to others.

Knowledge, Skills, and Abilities:

• Knowledge of the regulatory policies associated with the post-award administration of federal and private foundation grants Excellent written and verbal communication skills.

• Proficiency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

• Ability to work on multiple projects simultaneously.

• Ability to remain detail-oriented with changing priorities.

• Adaptability to grant-specific guidelines and the needs of different Principal Investigators (PIs).

• Ability to work independently following training.

• Outstanding problem-solving, logical reasoning, and analytical thinking.

• Ability to collaborate and form effective working relationships.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Trisha Loftin, trisha.loftin@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by February 1st, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Entry Level: $48,070- $61,145

• Intermediate Level: $52,312- $66,541

• Senior Level: $56,553 – $71,936

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.