Facilities Assistant

Facilities Assistant (1 Year - Contract)
The Facilities Assistant will be responsible for the overall operations, maintenance, safety, security, and functionality of Blue Ant’s head office to ensure it is a safe and accommodating space that meets the needs of the organization and its employees and ensures compliance with health and safety standards. Responsibilities extend to performing office repairs and maintenance tasks, as well as covering the extended Office Services team, including at our satellite offices.
This role will report to the Senior Manager, Office Services and requires in-office attendance at our head office in Toronto for five (5) days per week.
The anticipated salary for this role is $50,000 per year, with final compensation determined by experience and qualifications.
Core Responsibilities & Duties
Building Maintenance

Monitor and maintain general condition and cleanliness of the office by performing daily walkthroughs of all areas and resolving any deficiencies as required. Inspections include, but is not limited to lighting, HVAC, security systems, fire systems, fixtures and furniture, décor, physical building structure such as floors walls and ceilings, doors and windows, faucets, garbage and recycling programs, janitorial, appliances, printer equipment, and office signage.
Oversee and maintain office equipment in good repair for uninterrupted function. Complete minor building maintenance and small repairs as required, which may include assembling and/or moving furniture, hanging frames, cable management, drywall touch ups and painting, changing lightbulbs, and changing water filters.
Support any changes needed to office space, office moves, the movement of furniture and equipment, and other facility projects.
Maintain general condition and cleanliness of both onsite and offsite storage spaces, including loading/offloading before and after trade shows.
Maintain good working relationships with external contactors and monitor the completion of work as required in accordance with contracts, corporate policies, legislated requirements, holding vendors accountable, and addressing issues when they arise.

Security & Fire Systems

Manage security systems at the offices, including administration of Fobs/Security cards, and monitoring alarms.
Act as an Emergency Contact for the building.
Participate in the Joint Health and Safety Committee, ensuring that the facility meets the provincial Environmental Health and Safety Standards, and perform workplace inspections.

Other Tasks

Event Support, including setup and tear down of event space based on the event needs, including moving furniture, chairs, and catering setup.
Manage Master Key Box, maintain and update key list and manage key inventory and sign-outs assuring that keys are returned once signed out.
Assist with sending and receiving large-scale deliveries.
Communicate established office procedures and guidelines and new equipment instructions to employees.
Provide coverage, as needed, for the extended office team:

Front Desk Reception – greeting guests/visitors, arranging couriers, receiving packages, stocking office supplies, assisting with boardroom maintenance.
Day Porter Duties – maintaining a clean office space, including daily cleaning of kitchen spaces, unloading dishwashers, stocking kitchen snacks, coffee, tea, and other supplies, watering plants.
Satellite Offices – building maintenance, including repairs, cleanliness, receiving packages, monitoring security system, and resolving tickets.



Qualifications

Minimum of 2 years of experience in building maintenance and facilities operations.
Strong organizational and communication skills, creative thinking, and good interpersonal relationship skills.
Must be able to lift up to 50lbs.
Proficient with MS Office Suite.
Self-motivated, takes initiative, and ability to prioritize with proven problem-solving skills.