F&B Admin Executive
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Skills
About the role
Loca Niru embodies the harmonious fusion of nature, creativity, and the artistry of both Japanese and French culinary techniques. Helmed by Chef Shusuke Kubota, the restaurant celebrates craftsmanship through innovative dishes that honour tradition while pushing creative boundaries, bringing together ingredients from various cultures and traditions, served in perfect harmony in a single space, where guests can enjoy the creations, atmosphere, and indulge in the moment. At Loca Niru, we don't just serve food, we tell stories through cuisine. Each dish is served with a vision of bringing forward the story behind every ingredient used, and how it makes an impact in our everyday lives around the world. Loca Niru aims to provide guests with a takeaway that is more than just dining - a learning experience, a journey.
We are looking for a proactive F&B Admin Executive to support our restaurant’s daily operations, and will report to our Restaurant Manager/Assistant Restaurant Manager. He/She is responsible for managing and coordinating all administrative, financial, and compliance-related support functions for the F&B outlet. This role requires organisational skills, attention to detail, and the ability to handle confidential and customer-facing matters.
As the F&B Admin Executive, we rely on you to:
Administrative Support
Handle daily administrative duties including filing, data entry, and documentation
Prepare and maintain staff records, attendance, and training trackers
Assist in preparing reports for management (e.g., sales reports, petty cash, inventory summaries)
Purchasing & Inventory Coordination
Coordinate with suppliers for orders, deliveries, and price updates
Maintain accurate records of inventory, invoices, and delivery orders
Follow up with vendors on product availability, discrepancies, or quality issues
Assist in stock-take preparations and documentation
Investigate and reconcile inventory variances
Operations Support
Support the Restaurant Manager with scheduling, manpower planning, and roster updates
Assist in coordinating staff training, certifications (e.g., food hygiene), and renewal reminders
Prepare documents for audits, licensing, and compliance requirements
Customer & Service Support (when required)
Assist with reservation management or customer enquiries during peak periods
Support front-of-house operations with basic service tasks if needed
Financial & Billing Support
Handle petty cash, expense claims, and daily cash reconciliation when required
Verify invoices and submit them for finance processing
General Office & Outlet Coordination
Act as the communication point between the restaurant and HQ departments (HR, Finance, Procurement).
Ensure office supplies, forms, and operational materials are well-stocked.
Any other duties as assigned
We are looking for someone who has:
Minimum an O-Level, Nitec, Diploma, or professional certificate
At least 2 years of working experience in a related field; prior admin experience preferred, F&B exposure is a plus
Strong organisation, communication, and multitasking abilities; able to work independently and thrive in a fast-paced environment
Willing to work on weekends and perform overtime when necessary
Bilingual in Mandarin to liaise with Chinese-speaking employees and handle related documents
We offer:
5-day work week
Competitive salary package
Bonus
Annual cash flexible benefits
Annual leave starting from 14 days
Meal benefits
Birthday vouchers to celebrate your special day
Company welfare initiatives and team events
If you think you’re the right fit, we’d love to hear from you – apply today!
Only Singaporeans/ Singapore Permanent Residents may apply.
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