Executive Assistant
Key details
- Location
- Carmel, IN, United States
- Work style
- Onsite
- Level
- Entry level
- Function
- Administrative
- Focus area
- other
- Posted
- Yesterday
Skills
calendar managementexpense managementmicrosoft 365
About the role
ROLE PURPOSE
The Executive Assistant is a thoughtful, digitally minded support professional who creates capacity for leaders by managing coordination, logistics, preparation, and follow-through. This role anticipates what is needed, uses good judgment and finds smarter ways to get work done.
WHAT YOU'LL DO
Manage calendars and priorities with an understanding of what matters most, resolving conflicts and preparing for what is ahead.
Plan travel from start to finish by researching options, making thoughtful recommendations, and managing changes along the way.
Coordinate meetings, visits, and events with attention to the experience, including locations, food, materials, technology, swag, and other details.
Keep commitments moving by tracking follow-ups, deadlines and next steps so important items do not get lost.
Prepare leaders for what is ahead by organizing materials and providing light presentation and document support when needed.
Manage expenses and administrative work accurately, efficiently and with strong follow-through.
Use AI and technology to work smarter by improving research, planning, and routine work, and by exploring agents, automation and other tools that can help executives and the EA team.
Serve as a trusted partner by using good judgment and discretion with sensitive business, employee, and executive information.
WHAT MAKES SOMEONE GREAT IN THIS ROLE
Anticipation | Judgment | Digital curiosity | Executive presence | Organization | Discretion | Adaptability | Learning agility
BASIC REQUIREMENTS
Experience providing administrative or executive-level support, with strong organization, communication, and follow-through.
Proficiency with Microsoft 365 and the curiosity to learn and apply AI, agents, automation, and other digital tools.
Ability to manage changing priorities independently while maintaining confidentiality and sound judgment.
Ability to drive as a function of the role, maintain a valid driver’s license and meet applicable Motor Vehicle Record (MVR) requirements.
Ability to support occasional business needs outside normal working hours when travel, meetings or events require it.
The Executive Assistant creates capacity for leaders by anticipating what is needed, owning the details and using technology to make work simpler and more effective.
The Executive Assistant is a thoughtful, digitally minded support professional who creates capacity for leaders by managing coordination, logistics, preparation, and follow-through. This role anticipates what is needed, uses good judgment and finds smarter ways to get work done.
WHAT YOU'LL DO
Manage calendars and priorities with an understanding of what matters most, resolving conflicts and preparing for what is ahead.
Plan travel from start to finish by researching options, making thoughtful recommendations, and managing changes along the way.
Coordinate meetings, visits, and events with attention to the experience, including locations, food, materials, technology, swag, and other details.
Keep commitments moving by tracking follow-ups, deadlines and next steps so important items do not get lost.
Prepare leaders for what is ahead by organizing materials and providing light presentation and document support when needed.
Manage expenses and administrative work accurately, efficiently and with strong follow-through.
Use AI and technology to work smarter by improving research, planning, and routine work, and by exploring agents, automation and other tools that can help executives and the EA team.
Serve as a trusted partner by using good judgment and discretion with sensitive business, employee, and executive information.
WHAT MAKES SOMEONE GREAT IN THIS ROLE
Anticipation | Judgment | Digital curiosity | Executive presence | Organization | Discretion | Adaptability | Learning agility
BASIC REQUIREMENTS
Experience providing administrative or executive-level support, with strong organization, communication, and follow-through.
Proficiency with Microsoft 365 and the curiosity to learn and apply AI, agents, automation, and other digital tools.
Ability to manage changing priorities independently while maintaining confidentiality and sound judgment.
Ability to drive as a function of the role, maintain a valid driver’s license and meet applicable Motor Vehicle Record (MVR) requirements.
Ability to support occasional business needs outside normal working hours when travel, meetings or events require it.
The Executive Assistant creates capacity for leaders by anticipating what is needed, owning the details and using technology to make work simpler and more effective.
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